Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 16, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Atmospheric G2, LLC, for weather forecasting
services for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an
effective date. (RFP 8420 – awarded to Atmospheric G2, LLC, in the three (3) year not-to-exceed amount
of $165,240.00). The Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Foster Economic Opportunity and Affordability.
INFORMATION /BACKGROUND
Denton Municipal Electric (DME) is highly dependent on weather forecasting services to manage electric
demand. The most important factor affecting customer usage is the weather. DME requires additional
sources for weather forecast information, data, and interpretation to assist with accuracy and confidence in
outcomes for short, medium, long-term, and seasonal periods as well as understand alternative forecast
outcomes. DME is seeking approval for Weather Forecasting services.
The major functions of the Forecasting solution(s) are as follows:
1. Weather Forecasting
a. Short-Term Weather (7 Day)
b. Mid Term Weather (15 Day)
c. Long Term Weather (90 - 180 Day)
d. Seasonal Weather
e. Climate Prediction and interpretation
Weather Forecasting Services Estimated Expenditure
Forecasting Year 1 $33,210
Forecasting Year 2 33,210
Forecasting Year 3 33,210
Contingency for Optional 12-month extension 33,210
Contingency 32,400
Total $165,240
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
If approved, staff will utilize this solution to support effective energy portfolio management operations,
increase efficiencies, and data collection, increase staff performance, and provide management with
reporting data.
Request for Proposals was sent to 477 prospective suppliers of this item. including 47 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including ease of function and use, compliance with
specifications, probable performance, and price. Based upon this evaluation, Atmospheric G2, LLC was
ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 961 - (Service Only) - Miscellaneous
Services, No. 1 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 477
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 52
SBE-Small Business Enterprise Invitations sent out: 198
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On April 8, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Atmospheric G2, LLC, for weather forecasting services for Denton Municipal
Electric, in a three (3) year not-to-exceed amount of $165,240.
PRINCIPAL PLACE(S) OF BUSINESS
Atmospheric G2, LLC
Atlanta, GA
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from the Denton Municipal Electric Power Supply, Energy Management
division budget account 600003.7804. Requisition #163958 has been entered into the Purchasing software
system in the amount of $165,000. The budgeted amount for this item is $165,240.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Johnson, 940-349-7516.
Legal point of contact: Marcella Lunn at 940-349-8333.