Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 16, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mountjoy Aquatics, LLC, through the Buy Board
Cooperative Purchasing Network Contract # 701-23, for repair services and purchase of swimming pool
equipment for the Parks and Recreation Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8494 – awarded to Mountjoy Aquatics, LLC, for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$3,300,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The Aquatic Division oversees the Natatorium, Water Works Park, Civic Center Pool, Carl G. Young
Sprayground, and the fountain at City Hall. Mechanical components, commodities, and services to support
the full operation of the various facilities within the division are frequently serviced, updated, or upgraded
through annual operation budgets, capital maintenance planning (CMP), and capital improvement projects
(CIP).
On March 1, 2022, City Council adopted the Parks, Recreation, and Trails System Master Plan (PRTSM),
which serves as a vital framework for the future planning of the Parks and Recreation Department. The
PRTSM emphasizes the importance of maintaining, enhancing, and expanding the existing aquatic
facilities. The Aquatic Master Plan identifies needs for continued capital maintenance with upcoming large-
scale projects, such as pump room renovations, as facilities age. Certain components such as chemical
controllers, feeders, UV systems, and other critical equipment have reached lifecycle and require
replacement with newer models available on the market. These components are available through the Co-
Op agreement with Mountjoy Aquatics, LLC as well as the certified technicians available to troubleshoot
and conduct preventative maintenance.
To ensure the transition to updated components and an allocation of budget for the service of these, the
following is an estimated expenditure for commodities and services with Mountjoy Aquatics, LLC.
Equipment & Shipping $2,250,000
Technician Services 750,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Contingency assigned by City 300,000
Total $3,300,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On March 1, 2022, City Council adopted the Parks, Recreation, and Trails System Master Plan (Ordinance
22-144).
RECOMMENDATION
Award a contract with Mountjoy Aquatics, LLC for repair services and purchase of swimming pool
equipment for the Parks and Recreation Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $3,300,000.
PRINCIPAL PLACE OF BUSINESS
Mountjoy Aquatics, LLC
Richardson, TX
ESTIMATED SCHEDULE OF CONTRACT
This is an initial one (1) year contract with the option to extend the contract for four (4) additional one (1)
year periods, with all the terms and conditions remaining the same. This Buy Board contract expires on
May 31, 2024.
FISCAL INFORMATION
These items and services will be funded from Aquatic operation accounts 207001, 207002, and 401160 as
well as future project accounts specific to CMP and CIP projects. Requisitions will be entered on an as-
needed basis. The budgeted amount for this item is $3,300,000. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Monica Martin, 940-349-8808.
Legal point of contact: Marcella Lunn at 940-349-8333.