Georgetown, City of-3734-Award/Ordinance/Pricing
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Document Name: Ordinances 2007-001 to 050
CkAbINANCE ~IO,
AN ORDINANCE AUTHORiZINO THB a MANAGBR TO A=T AN
AGRBRM21W WITIR THE R13=WK, TEXAS 70 AUTHORIM
PARTICCMM)N IN VARICIUS'Cl7Y OF !TRACTS FOR THE PUFICHASB
OF VARLOUS GOODS AND SER'V'ICES A TO AUTHORM THE MY OF DENTON
PARTICIPATION IN VARIOUS CrrY O GEORGE'T0WN CONTRAM FOR THB
PUR{CH4SB OF 000139 AX0 6`B1tV1 , AUTRORIMC THE EXPENDITURE OF
FUNDS THIBUFOR; AND DaGLARn~ AN liFFECTIV]? DATE (FILE 3734.
INTHRLOCALAGREUMMUwMITH GBOR 8T0W?4,'iPXA9),
THE COUN1:7L OP THE CITY OF DENPON ~ ERBBY ORDAINS:
SECTION t. The City hiauager, oT 4ip drWjpc* is hcrcby at ilmaiwd fia c=wIc- the
I-Dw1oeal c00pwatlve Purohuffia Prowon4veemetit with the Qly of Georguawn finder
Seotum 271.102 a tba I.aaal Gov&=cnt (rbde, a copy of wbich Is aGCwhed herato and
iampomw by mfe wov hercin (dra °Agirwilot'),
SWTION . Tt 01V MansW er h[B ;'gn= ie authorized io axpend funds pursuant
to the,igr+etJr M fOr the purahaBe of varwus ga adg and eaa^ricaa.
SBMQU 3. This wdinenr.:e shall be =e. daeldve imme&ately ups ilk pBe G and
epMwL
PASSED AND APPROVED U3 the day of 2M.
OaNEI N[AYOR
ATT13ST:
JENNUM WAL'TBM, CITY SHC.RETARY i j
+
BY;
APPROVED A, T* LBC;'ALFORM:
EDWIN M. S Y'DER, MYArr0?,NBY
BY,
soap M
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http://apps/weblink/DocView.asp?DocumentlD=4012&FolderID=4011 &SearchHandle=0&... 3/6/2007
0
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT
BETWEEN CITY OF GEORGETOWN, TEXAS AND CITY OF DENTON,
TEXAS
STATE OF TEXAS
COUNTY OF DENTON
THIS AGREEMENT is made on the 23rd day of January, 2007, between the City of
Denton, and City of Georgetown; j0intly referred to herein as "parties".
WHEREAS, the respective parties are authorized by the Interlocal Cooperation
Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and
agreements for the performance of governmental functions and services including
administrative functions normally !associated with the operation of government such as
purchasing of necessary materials and supplies;
WHEREAS, it is the desire! of the aforesaid parties to comply with and further the.
policies and purpose of the Interlocal Cooperation Act;
WHEREAS, the parties cannot normally obtain the best possible purchase price
for materials and supplies acting individually and without cooperation; and
WHEREAS, it is deemed iii the best interest of all parties that said governments
do enter into a mutually satisfactoV agreement for the purchase of certain materials and
supplies;
WHEREAS, the parties, in performing governmental functions or in paying for
the performance of governmental functions hereunder shall make that performance or
those payments from current revenytes legally available to that parry;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants
and conditions contained herein land pursuant to the authority permitted under the
Interlocal Cooperation Act, promis and agree as follows:
I.
Purpose
The purpose of this Agreement is to authorize the parties mutual participation in
various contracts for the purchase! of various goods and services. Participation in this
cooperative program will be higblyj beneficial to the taxpayers of the participating parties
through anticipated savings to be realized.
~ar~hasin ~~reem~f
I
II.
Duration of Agreement
This Agreement shall be in effect from the date of execution until terminated by
either party to the agreement.
III.
Relationship of Parties
It is agreed that the parties in receiving products and/or services specified in this
agreement, shall act as an independent purchaser and shall have control of its needs and
the manner in which they are ac4u6d- . Neither party is an agent, employee or joint
enterprise of the other, and each party is responsible for its own actions, forbearance,
negligence and deeds, and for those of its agents or employees, in conjunction with the
utilization and/or cooperative sglicitation of any Supplier Agreement obtained in
accordance with Texas law.
Parties shall notify all participating entities of available contracts to include terms
of contract, commodity cost, contact names and addresses, and shall keep participating
parties informed of all changes to a Cooperative Purchasing list of contracts.
Nothing in this agreement! shall prevent an artici tin from any P g party m accepting
and awarding bids for commoditie$ subject to this agreement individually and in its own
behalf,
Tom D. Shaw, C.P.M., P~rcha.sing Agent is hereby designated as the official
representative to act for the City of Denton in all matters relating to this agreement.
Marsha Iwers, CPPB, Purchasing Manager is hereby designated as the official
representative to act for the City of Georgetown in all matters relating to this agreement.
IV.
Purchase of Goods and Services
All products and servicesll shall be procured in accordance with procedures
governing competitive bids and competitive proposals.
The parties will be able to purchase from those contracts established by the other
where notice has been given in the specifications and successful bidder has accepted
terms for Cooperative Purchasing Agreements for local governments.
The parties hereto agree that the ordering of products and services through this
agreement shall be their individual responsibility and that the successful bidder or bidders
shall bill each party directly, or as deemed advantageous to both parties.
,~enton~~' etorvn
Pa.ye Z o~''g3
The parties agree to pay successful bidders or anticipating governments directly
for all products or services receivo from current revenues available for such purchase.
Each party shall be liable to the successful bidder only for products and services ordered
by and received by it, and shall pot by the execution of this agreement assume any
additional liability.
Parties do not warrant ant are not responsible for the quality or delivery of
products or services from successful bidder. The participating parties shall receive all
warranties provided by successful bidder for the products or services purchased.
In the event that any disput, a arises between individual parties and a successful
bidder, the same shall be handled by and between the participating party's governmental
body and the bidder.
IN WITNESS WHEREOF,; the parties hereto have caused this agreement to be
executed by their authorized officeis thereon the day and the year first above written.
CITY OF GEORGETOWN CITY OF DENTON
y: Nelon By: George Cam ell
yor City Manager
APPROVED AS TO FORM:
CITY ATTORNEY
CITY OF DENTON, TEXAS
BY:
~ 4AZ; fef ~'~enf
s~,
City
of
] 1 N T
MATERIALS-MANAGEMENT DIVISION
901B TEXAS STREET • DENTON, TEXAS 716201 •940.349.7100 • DFW METRO 817.267.0042 FAX 940.349.7302
March 1, 2007
Marsha Iwers
City of Georgetown
Attn: Purchasing Department
PO Box 409
Georgetown, TX 78627-0409
Re: Interlocal Agreement
Dear Marsha:
Enclosed is the fully executed Interlocal Agreement between the City of Denton and City of
Georgetown. Please free to call me at (940) X49-7100 if you any questions.
Si cerely,
aren Smith
Senior Buyer, A.P.P.
Enclosures
f
"D$dicated to Quality Service"
www. cityofdenton. com