2016-141 6063 ORD _webORDINANCE No. 2016-141
AN ORDINANCE ACCEPTING COMPETITIVE PROPOSALS AND AWARDING A
CONTRACT FOR EMPLOYEE BENEFITS CONSULTING SERVICES FOR THE CITY OF
DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THER$FOR; AND
PROVIDING AN EFFECTIVE DATE (RFP 6063-AWARDED TO MCGRIFF, SEIBELS &
WILLIAMS OF TEXAS, 1NC. 1N A THREE (3) YEAR AMOUNT NOT TO EXCEED
145,500).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals
for the supply of Employee Benefits Consulting Services in accordance with the procedures of
State law and City ordinances; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City
considering the relative importance ofprice and the other evaluation factors included in the request
for proposals; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request for Proposals" on file in the office of the
Purchasing Agent, axe hereby accepted and approved as being the most advantageous to the City
considering the relative importance ofprice and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
6063 McGriff, Seibels & Williams of Texas, Inc. $145,500
SECTION 2. By the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such
items and agrees to purchase the materials, equipment, supplies or services in accordance with the
terms, specifications, standards, quantities and for the specified sums contained in the Proposal
Invitations, Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items and of
the submitted proposals wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager or his designated representative is
hereby authorized to execute the written contract; provided that the written contract is in
accordance with the terms, conditions, specifications, standards, quantities and specified sums
contained in the Proposal and related documents herein approved and accepted. This will be an
initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods with all terms and conditions remaining the same.
SECTIONIT4. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 6063 to the City Manager of the City of Denton, Texas, or his designee.
SECTION _5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved proposals.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the ,`"'"-day of " wwmmITITIT,
2016.
CHRIS WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY• mm
6' w ;I AS '" w LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
Ae '" ,
BY:
m ....
Signature on File
Signature on File
Signature on File
Signature on File