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Fort Worth, City of-4256-Award/Ordinance/Pricing • ORDINANCE NO - . DO D~D AN ORDINANCE ACCEPTING COMPETITIVE BIDS BY WAY OF AN INTERLOCAL AGREEMENT WITH CITY OF FORT WORTH AND AWARDING A CONTRACT FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 4256-INTERLOCAL AGREEMENT FOR PURCHASE OF FUEL WITH CITY OF FORT WORTH, CONTRACT AWARDED TO MARTIN EAGLE OIL CO., INC. IN THE ESTIMATED AMOUNT OF $5,200,000). WHEREAS, pursuant to Ordinance 2006-240, Fort Worth, Texas has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedure of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the City of Fort Worth Cooperative Purchasing programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the attached Exhibit A for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent are hereby accepted and approved as being the lowest responsible bids for such items: FILE NUMBER VENDOR AMOUNT 4256 Martin Eagle Oil Co., Inc. Exhibit A SECTION 2. By the acceptance and approval of the above numbered items set forth in the attached Exhibit A, the City accepts the offer of the persons submitting the bids to the City of Fort Worth for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the City of Fort Worth (Bid 2006-240), and the purchase orders issued by the City. • SECTION 3. Should the City and persons subitti items wish to enter into a formal written agreement as a result of the City's ratification and tof bids awarded by the City of Fort Worth, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the City of Fort Worth, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items set forth, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approval purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECT 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this ,day of 2009. r., • MARK •-BURR- UG , MAYOR ATTEST: JENNIFER WAITERS, CITY SECRETARY BY: ;6 4-1-1 APPR0 ED AS O LEGAL FORM: ANITA BURGESS, CITY ATTORNEY 4 BY: 4-OR • . O O O O O O O U U O O m m m ~ ° 0 0 0 0 1.. °o o° oO °o 0o m m m m W 0 0 0 0 0 0° o° 0 0 Z Z Z Z W o M uo o 0 0 o F" v°) i°n to u-i CD o o°° N Z Z Z Z W LO V cD cD N CO O N N cwu N u~7 ° V N a a .~co b9 d9 69 10 (D + + o o o + + + + + + + + + a O m U -2 -2 ~ O O o co m m m O C) CN° u° -D + -0 a~ o n Lo LO + o O= O O O O V O N 04 j m m m m O Cn N O O p 0 n n Z Z Z Z C) Ci o 4 0 0 0 o V o M M rn LO CD 0 Q v9 en d9 try 0_ Z Z Z- C O N M M f--. 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C O En O O €j U C O W « F- O 0 i7D Q= w l }O t icu c S'L o h m (U p~ [m r c ro tl ill) o m 'd r c o z c O Z CL) Y Q (f w Z lf~ (17 In V C O C Y C u~~al C r -Y .Y1 Y Z ~ O O O O ~ t ca m N L~ U~ ~ O C U C~ ~ N Qt O_ wwwaw F cnE ai- t`cni-a►- ~u._ to H cn a F- U) J x City of t 9 ON 901 B TEXAS STREET DENTON, TEXAS 76209 MATERIALS MANAGEMENT DIVISION 940.349.7100 • www.dentonpurchasing.com • FAX 940.349,7302 February 24, 2009 Mr. Corky Childers Martin Eagle Oil Company ZB Eagle Partners Ltd. 2700 James Street Denton, TX 76201 Ref: File # 4256 - Fuel Contract with Martin Eagle Oil Through City of Fort Worth Interlocal Agreement Mr. Childers: On February 17, 2009, the Denton City Council awarded the above Interlocal Agreement for the purchase of fuel with the City of Fort Worth to Martin Eagle Oil Company. This agreement will be effect for one year from the date of award, but may be extended for five additional one-year period if agreed upon in writing, by both parties. Individual purchase orders will be issued for quantities as needed. Thank you for your interest in the City of Denton. Regards, Toni D. Shaw, C.P.M. Purchasing Agent Cc: City of Fort Worth, Mr. Randy Rendon. 4100 Columbus Trail, F.W., TX 76133 File Copy Enclosures: Exhibit 1 -Notice ofAward Gasoline Fuel Exhibit 2 - Gasoline Fuel Bid Tabulation Exhibit 3 - Notice of Award Diesel Fuel Exhibit 4 - Diesel Fuel Bid Tabulation • „Dedicated to Qualitit Scr~,rce„ iUZ1771).citlyfdri7 to 11. c0III Exhibit 1 City of Fort Worth, Texas Mayor and Council COMMunication DATE: Tuesday, December 16, 2008 LOG NAME: 131`08-0259 SWBJ_ ECT; REFERENCE NO.: P-10898 Authorize Purchase Agreement for E85 Ethanol Fuel and Unleaded Gasoline with Martin Eagle Oil Company, Inc., for an Amount Not to Exceed $4,000,000.00 ..:.,...2c,._ was . RECD _ MENDATION: It is recommended that the City Council authorize the award of a purchasgreement Company, Inc., for E85 ethanol fuel and unleaded gasoline for an amou t not to e with Martin Eagle Oil with freight included and payments due 30 days after receipt of invoices not to exceed $4,000,000.00, . DISCUSSION: The Equipment Services Department and area governmental entities will use this agreement to obtain E85 ethanol fuel and unleaded gasoline for use in fleet vehicles. The City of Fort Worth takes ownership of the No guarantee was made that a specific amount of fuel would be purchased. D City of Fort Worth purchased approximately 2,292,000 gallons of unleaded gasoline at a cost of $3,438,000.00. There is no previous history for the purchase of E85 ethanol f During the previous year, the RICE ANALYSIS: Prices for the E85 ethanol will be based on the low bid of uel. the El Dorado Kansas, OPTS E85 Net Price List in effect on the actual delivery date of the fuel. Gasoline on the Dallas Metro Texas Oil Price Information Service Rack Average Petrostat net price sent at 10:00 a.m. Eastern Standard Time on the actual delivery date of the fuel. prices will be indexed and based E85 ethanol fuel and gasoline was bid as a cooperative purchasing cooperative purchasing efforts to reduce the cost of diesel fuela~reement to deve on entities. The City had a previous cooperative agreement for the purchase o Iv~ any encourage following entities: The Cities Arlington, Carrollton, meat f Coppell, t o the City and other government Prairie, Grapevine, Haltom City, Keller, K a redale, Lewisville No of fuel that was used by the Southlake, ram Grapevine, Haltom P Park and Watauga, Tarrant, Johnson and Hood Duncanville, Ri, Counties, Flower Crowley Mound, Garland, Grand Tarrant County College and University of Texas at Dallas. North Richland Hills, Plano, Richardson, and Ponder ISD, Allowing other local government entities to participate in the previous agreement purchase of about 5,181,000 gallons of gasoline. This represents an increase of gasoline bein produced the additional g purchased. The new agreement will allow the City to save approximate) gallons of annually over the previous agreement as a direct result of the increased volume in about 2,500, participation 000 of the other government entities. The City has nq responsibility for purchases by other governm y $40'997.00 Upon City Council's approval ent entities. 2009. , the agreement will begin December 17, 2008, and expire December 16, BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram October 1, 2008, and October 8, 2008. Twenty-two vendors were solicited from the purchasing database system; four r responses Lognarne: 13P08-0259 aau mmm 0 C) 1- o 0 0~ Lri o M o rn Lri o o o ai • ZZZ C\j ~'N CpO• Cp N O N O O O O 'GY :i N Eta O 64 d< 3 O M O DJ O N bg' T L7 Co. ; c 14 Q m m m CO : o C N s ZZZ 0 C-1 C-1. Z) `t Z goo 0O~ =,nco~ o pO ~ ~c~oo 0OO 0 ° ~t o 00 I o 0 0 0 ,r ~:'o 0 0 0. co roe 0 0 0 0 CD OO m o co r; o a v O oOai m (-,-1 Im pq wa=s ~z3-0 a ° o 0 0 . ~ Neap Z ZZZ o 0 o xa m m, no N m o o ZZZ ZZZ O n 0 0 i~t a v e Z g Z Z Cl) •L oNco a °-0 a ~ L o rs, m fmmm a a~~ a W oOC7 Z ZZZ o o O p mmm m mm Z ZZ a:° ~zZ Z 0- a CD 0 0 omo c°op° is ooo° ° oo o + o co coo m J, o° rn o0 0: M p O co r p m O') 1050; O p ZS O O Cn: z ° N ° et O O b} &3 6F} cD ML-F3 gyp" Z - N CD O c ) Ln In rtd a O e. 64 bg _ CO r z F. N C': IG) LO mUa N0)° cnrn + '0 3n4 + + ; t8 ° O M C. J M LO N O 0) O O o p ,s ° N O t OM LO m ~ m O p v CV o O N Q CD O N O y'( OOO Z~ 0 00 z MM Or a E9 6g LL: -0 70 x (13 D7 m m m O N O O 0 O .a p w O O C) CO CA p (a, LO M o O O O 0)), ZZZ ° ~0 X00 m' aNoo co Z CD (o _ Z M ! ':f} 69.E CD Cb z LO' O L() r=. fig. f1 LYJ m m m CD O) Tj + + + 3... L~4. O O O J mot' L1~ O O N N rn r as F- c ZZZ ° O 0 -'t r- or oo ± a Z oo ICD I , ooT m o o C) CD o ic~oo ° o o z 'Ct N C7 ~ 'Lo O "COO Q. LO C'7 © Ca o © 0 O' O c! f~ CC m a dt CV CD ? O CD CS C~ tfJ. O O !n F- M r1 CMO M r- yj C~~f r° M CNa W CY N t7 C37 CV N; O o CN ff} bg { rfY, ag .y3, tf? t+3 6e} CV Ce p ~o ° L M to V). LO N M 00 Lb ~y P3 M M ' i r co 0~ m P- M M C O Q r. N f~A q1J O CMO to M O p C] LO co C7 p CJ p ~ oo°oo w o iooo ° q'° op Ci) N O O r s` O O G Op 0 O LU 999 o N N ' Lo p ° O o O O O O O N O O O O O ° V' L(7 LO ' r OO 0)L O ' LC) J d C = t "Ma ° Q W m c° W -J= La LiJ :D p R5 _m dJ c -0 Z Ln co a If W c n cn o o f a ~ ° c c c 4 F- ~ W C] ~ 'c ~ - a ar cv = rs L] aJ ~ c = ~ ~ ? cn [I ~ ~ ~ p~ F C/) I- v F CL C o Co a; o cU W y c o O ° Z ,1 Z Y c Y a m D ° `u i m m cn U 0p GO M .V cU V L O G 'Y Y C CL Ln Lo L,) W W WdW f- H }R c ro.U cu c CU) y Q; Oz O Exhibit 3 Page 1 of 2 City of Fo rt Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/412008 DATE: Tuesday, March 04, 2008 LOG NAME: 13P08-0008 SUBJECT: REFERENCE NO,: **p_10746 Authorize a Primary Purchase Agreement with Martin Eagle Oil Company and Secondary Purchase Agreement with Douglass Distributing for Diesel Fuel for the Equipment Services Department RECOMMENDATION: It is recommendedthat the City Council authorize a primary awar Eagle Oil Company and a secondary award with Douglass • r'buting d of a purchase agreement with M Services Department. Prices will be based on the overall low bid of the Dallas actin Equipment Information Service Rack Average Petrostat net price sent at 10:00 0:00 AM for EST Diesel for Fue! the for date the the fuel is delivered. Payments are due 30 days from invoices, the City takes ownershi w Metro Texas Oil Price freight is included. p at the City's storage tank, and • DISCUSSION: The Equipment Services Department and area governmental entities diesel fuel to supply and operate diesel powered equipment. No u will use this agreement to obtain amount of fuel would be purchased. During the previous year, the City purchased ' guarantee was made that specific gallons of diesel fuel at a cost of $2,347,948.00. y p chased approximately 1 1, 048,910 The agreements will begin March 9, 2008, and expire March 8, 2009, with additional one-year periods. h options to renew for five Allowing other local additional additional purchase of ove um 3 ,455 t entities to participate in the vio t re agreement has produced the 899 gallons of diesel fuel over the last agreement. Based nPrevious gallons of diesel fuel. This represents an increase of about Fort Worth will save approximately $19 000.00 annually over previous diesel new diesel agreement the u the increased volume by participation of the other government entiti s1The City has agreement as a direct result of purchases by other government entities. City has no responsibility for Diesel fuel was bid as a cooperative purchasing agreement to develop and encourage cooperative purchasing efforts to reduce the cost of diesel fuel to the City and other government entities have purchased fuel utilizing the current agreement: The Cities of Arlington, Duncanville, Flower Mound, Garland, Grand Prairie, Grapevine, Haitom entities. The following North Richland Hills, Plano, Richardson, Southlake, University Park and Watauga, TarrantCarrollton, Coppell, Hood Counties, Crowley and Ponder ISD, on Tarrant County College and University Keller, K arrant l Johnson Lewisville, , and Awarding to the secondary vendor will ensure that the City and other entities of Texas at Dallas. ordering split loads or smaller than tank loads, to provide an uninterrupted supply of fuels of fuel shortages or curtailments, or if the primary vendor does not exercpsea renewal op ion of the http.,//www. cfwnet, org/council_packet/Reports/mc_print. asp 3/6/2008 Page 2 of 2 BID ADVERTISEMENT - 2008, Twenty-two This bid was advertised in the Fort Worth Star-Tel ~ vendors were solicited from the e ram on January received, two of which were "no bids." purchasing database system; seven responses were BID TABULATION - See the attached bid tabulation. M/WBE - A waiver of the goal for M/ BE subcontracting requirements Division and approved by the MMIBE Office because the purchase as requested by the Purchasing subcontracting or supplier opportunities are negligible. Of goods is from sources where RENEWAL OPTIONS -This agreement may renewed for up to City's option. This action does not require specific City Council approvalfive, successive provided one-year the City terms Council has at the appropriated sufficient funds to satisfy the City's obligation during the renewal term, FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the Equipment Services Fund. the current operating budget, as a BQN108-00081KDK appropriated, of TO Fund/Account/Centers FROM Fund/Account/Centers Submitted for Ci Mana er's Office b Karen Montgomery (8222) Ori inatinq Department Head Lena Ellis (8517) Additional Information Contact, Jack Dale (8357) • http://Www. cf~Aqlet. org/council-Packet/Reports/mc_print. asp .3/6/2008 a o a o° o° p° o v m m m m W ooo°• o u O ° O O O O O O p .6 b O p Z Z Z Z~ o 0 o m m m m W ° p° o J 00 (M C,•j ° O O O JU C17 U') ° O O O O Cj LO z Z ~ O 'i O p (c > ' Q N6~ tfs 6s C c, Z Z 1L1 Lr"Zi co co ~ Lo Ln Lo V31 J N L-9 d3 00 N CC~ + + } + a 6 y 64 b3 fir, , c- G a) a o mo o m m O co °o C:, ° + a + o + + + + + + + + ca LL U) Z Z ° o V o N N w ro m a o LO rn ,.n + o Z Z p 0 m [n rn N ti r. o Z z o o V o Mo rn rn L°n ti Z Z Z C; p O CV O M 69 69 6a n- O O O O O p Oo O O O O p Op O 64 Cf p O 0 0 0 0 p O p C:, CD X CD ° CO O p p O 00 ~ R O Co CCU ° 01 O O O O p W J ,:Y' 64 64 64 691 6% N fLO~ M A N N Cr N Co MN C°O V 1` O co p 2 [0 aj, M CO C,J 64 6, C-F} 6g N 64 64 6% 64 00 (C) Cn CY O f~ r + + + + + 64 64 6a b9 b9 64 N 64 e- Lf) -,t + + + + } 64 69 69 6% tl> CO CO p O + + + + + + r~ M C3,> O O + CY C• O ° + + + } C. 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