6379 - Steel Refuse Collection Containers, 2.General Provisions/ Terms and Conditions
Materials Management Department
901-B Texas Street
Denton, Texas 76209
940-349-7100
purchasing@cityofdenton.com
RFP – 6379
Exhibit 2
General Provisions –Terms and Conditions
Steel Refuse Collection Containers
The following document provides details of the City’s General Provisions, Terms and Conditions, insurance requirements and sample contract for the purchase of goods and services, other
than construction. This exhibit governs the solicitation and supporting exhibits as identified in the Main Document Table of Contents.
Table of Contents
A. GENERAL PROVISIONS 4
1. SILENCE OF SPECIFICATIONS 4
2. RESPONDENTS COST TO DEVELOP SUBMITTAL 4
3. MINIMUM RESPONSE 4
4. VALIDITY PERIOD 4
5. REJECTION OF SUBMITTAL 4
6. PROPRIETARY INFORMATION 5
7. NON-ENDORSEMENT 5
8. ASSIGNMENT 5
9. UNAUTHORIZED COMMUNICATIONS 5
10. DISQUALIFICATIONS 6
11. INTELLECTUALLY PROPERTY INDEMNIFICATION 6
12. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (GOVERNMENTAL ENTITY OWNERSHIP) 6
13. PATENT RIGHTS 6
14. PREFERENCES 7
15. AWARD 8
16. CONTRACTS 9
17. WARRANTIES 9
18. QUANTITIES 9
19. SAMPLES 9
20. AUTHORIZED DISTRIBUTOR 9
21. SUBSTITUTIONS 9
22. PRODUCT CHANGES DURING CONTRACT TERM 9
23. ADDING NEW PRODUCTS OR SERVICES TO THE CONTRACT AFTER AWARD 10
24. SHIPPING, DELIVERY, AND PACKAGING 10
25. SAFETY AND ENVIRONMENTAL HAZARDS 11
26. CONTRACTOR STANDARDS OF PERFORMANCE 12
27. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS 12
28. ADDITIONAL GENERAL REQUIREMENTS 12
29. PAYMENT AND PERFORMANCE REQUIREMENTS 12
a. PAYMENT AND INVOICES: 12
b. PAYMENT TO PERFORMANCE MILESTONES 13
c. TAX EXEMPTION 13
B. STANDARD PURCHASE TERMS AND CONDITIONS 14
APPENDIX A – SAMPLE CONTRACT 29
GENERAL PROVISIONS
SILENCE OF SPECIFICATIONS
The apparent silence of these specifications as to any detail or the apparent omission from it of a detailed description concerning any point, shall be regarded as a meaning that the
only best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.
RESPONDENTS COST TO DEVELOP SUBMITTAL
Respondents to this solicitation are responsible for all costs of submittal preparation, delivery and any oral presentations required as part of the selection process. All materials
submitted in response to the solicitation become property of the City of Denton and will be returned only at the option of the City.
MINIMUM RESPONSE
Submittals that do not, at a minimum, contain the Attachments and Exhibit 1 Pricing Sheet will be subject to disqualification at the sole discretion of the City of Denton. If any firm
submitting a proposal is a corporation, it must be registered to conduct business in the State of Texas. Proof of this registration must be included as part of the submittal.
VALIDITY PERIOD
The information included in the solicitation response(s), and any cost information obtained from a negotiation process, remain valid for 120 days from the response due date or until
the contract is approved by the governing body.
REJECTION OF SUBMITTAL
ANY PROPOSAL SUBMITTED AFTER THE DUE DATE AND TIME SPECIFIED WITHIN SECTION III, SHALL BE REJECTED. THE CITY SHALL REJECT RESPONSES SUBMITTED BY FIRMS THAT DO NOT MEET MINIMUM QUALIFICATIONS.
The City of Denton reserves the right to reject any and all submittals received in response to the solicitation and to waive any minor technicalities or irregularities as determined
to be in the best interest of the City.