5053 - Planning Services, Contract Amendment
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Granicus #
Ordinance #
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
City of Denton Land Development Code Update
5053- Clarion AssociatesFile
12/13/16
Jody Word
FILE 5053- Amendment #1 1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND CLARION ASSOCIATES, LLC
[FILE NO. 5053]
THIS FIRST AMENDMENT TO CONTRACT (hereafter the “First Amendment”)
to that certain Contract by and between the City of Denton, Texas and CLARION
ASSOCIATES, LLC (hereafter the “Agreement”) in the original not-to-exceed amount of
$150,000, which was heretofore executed on September 11, 2012, and was approved within
the delegated authority of the City of Denton Purchasing Agent; and said Agreement was
heretofore entered into by and between the City of Denton, Texas, a Texas Municipal
Corporation with its offices at 215 East McKinney Street, Denton, Texas 76201 (hereafter
the “CITY”); and the firm of Clarion Associates, LLC (hereafter “CONTRACTOR”) with
its offices at 621 17th Street, Suite 2250, Denver, CO 80293; and
The original Agreement provided for CONTRACTOR’s services related to the
Denton Development Code Re-Write as is contained in Exhibit (A) of the original
Agreement. The further services to be performed by CONTRACTOR are contained in
Exhibit (D) of this First Amended Agreement. CONTRACTOR has completed some of
the tasks of the previous contract. Phase 3, and Task 2.3 from the previous contract are still
outstanding. The non-completion of the work was by request of the City of Denton. As a
result of the non-completion, the City has reduced and amended the previous contract
award, lower the total not to exceed as $99,877.35.
In the new scope of work, the City will incorporate those previous non completed
tasks and expand the scope to include a full re-write of the Denton Development code to
include all development standards, not just the items that pertain to the Downtown
Implementation Plan; the City has added a substantial amount of public outreach and
coordination meetings; and we have included graphic design work as well. As such, the
City now deems it necessary to further expand the services provided by CONTRACTOR
to the CITY, and to provide an additional not-to-exceed amount $190,230, for an aggregate
of $290,107.35.
NOW THEREFORE, the CITY and CONTRACTOR (hereafter collectively
referred to as the “Parties”), in consideration of their mutual promises and covenants, as
well as for other good and valuable considerations, do hereby AGREE to the following
First Amendment, which amends the following terms and conditions of the said
Agreement, to wit:
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FILE 5053- Amendment #1 2
The Project shall include, without limitation, that Clarion Associates will begin
working with the Planning Division on a project to Denton Development Code Rewrite, to
review and update the City’s land development code.
Task 1: Project Initiation
1.1 Kick-Off Meetings
The Clarion team will facilitate a project initiation meeting with city staff in Denton to
discuss overall project goals and finalize the project work plan, schedule, and public
participation strategy. As part of the same trip, Clarion will also meet with the Planning
and Zoning Subcommittee to introduce the project, review the overall project scope, and
discuss the subcommittee’s role.
1.2 Public Participation Strategy
This work program proposes public involvement through regular meetings with the
Planning & Zoning Commission Subcommittee during each of the incremental tasks of the
update project, and periodically with other stakeholders and the general public on an as -
needed basis; city staff conducts additional follow-up meetings as necessary. Specific tasks
include:
• Regular meetings with the Planning and Zoning Commission Subcommittee. Clarion
will meet with the P&Z Subcommittee at the project kick-off trip, and to present each
module as described in Task 2, and at the end of the project to present the consolidated new
DDC. (Five meetings total).
Regular reports to appointed and elected officials. To keep appointed and elected
officials informed about the overall project status and specific proposed policy changes,
Clarion will provide brief memorandums and/or “top-ten” lists of issues to the Planning
and Zoning Commission and/or the City Council for each of the three modules of the draft
DDC as described in Task 2. In addition, Clarion will be available to make brief
presentations to these groups during the Task 2 drafting process if they are scheduled to
coincide with trips to present to the P&Z Subcommittee. In addition, Clarion will present
the draft DDC to both groups as part of the adoption meetings described in Task 3. (Five
meetings total).
• Project materials posted on the city’s website. Clarion will provide regular updates on
upcoming meetings and as new draft materials become available for public review. Clarion
will deliver these materials to staff for posting on the city’s website. PowerPoint
presentations used at all public meetings will also be posted on the city’s website. Other
social media platforms (e.g., Facebook, Twitter, LinkedIn, etc.) can be used at the city’s
discretion to link to the city’s website when drafts are available for review and to advertise
upcoming events related to the project.
• [OPTIONAL] Additional public meetings at important milestones during the
process. As an optional task at the city’s discretion, Clarion can prepare for and facilitate
additional public meetings not included in this scope of work. This would include
development of meeting materials (such as handouts summarizing changes from the current
code to the new DDC, brief memorandums with proposed recommendations for each
module, and PowerPoint presentations) for all other public meetings as indicated in this
proposed scope of work.
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Clarion will discuss this proposed public participation strategy with staff during the project
kick-off meeting, and summarize the agreed-upon approach in a two- to three-page report
following that meeting.
Task 1 Deliverables: Kickoff Meetings; public participation strategy report
Task 1 Trips: One two-day trip by Goebel and Wafaie
Estimated completion time/date: February 28, 2017 weeks from notice of award.
Total amount for this phase $7,110
Task 2: Draft New Denton Development Code
Following the kick-off meetings, the Clarion team will begin drafting the new Denton Development
Code. The drafts will be organized according to an outline to be provided by staff. The drafts will
emphasize the use of graphics, tables, and charts to clearly explain zoning and land use concepts.
Each draft will include commentary and footnotes to explain changes from the current DDC to the
new draft regulations, including rationale behind new provisions.
2.1 Staff Draft Denton Development Code
2.1.A Administration and Procedures (led by staff; minimal Clarion review)
Amendments to the administration and procedures are currently underway by staff and will
not require significant substantive work by Clarion. Our understand is that these documents
will build on and be consistent with the Microsoft Word files already developed by Clarion
in the reorganized/reformatted DDC (in particular, consistent use of Word styles). At
staff’s request, Clarion will review the proposed table of procedures and the respective
decision-making roles and provide feedback to staff. A limited number of hours for Clarion
review is included in the project budget for this task.
We propose dividing the remainder of the drafting into two modules (described below).
The specific order of the modules should be discussed during project kickoff and will be
based on the outline to be provided by staff.
2.1.B Module 1 – Districts, Uses, and General Provisions
This module will include drafts for a new lineup of zoning districts (new or existing, plus
dimensional standards) and the uses allowed for each district. It also will address
nonconformities and general provisions (e.g., the overall purpose and jurisdiction of the
DDC).
The new lineup of zoning districts will focus on implementation of the future land use
map (in the Denton Plan 2030) and additional feedback from staff. In the earlier project
phase, we provided a table of allowed uses for staff review. Staff feedback on that table
will give Clarion and staff a head start on revisions, resulting in improved project
efficiency and potential cost savings.
Clarion will initiate this first module by preparing a brief (5 pages maximum)
memorandum highlighting proposed changes to the districts, uses, and dimensions. As
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FILE 5053- Amendment #1 4
background to assist in preparing this memo, we will review key background documents,
such as the Denton Plan 2030, and identify specific policies and strategies that can be
implemented through revisions to the districts and uses in the DDC. We will submit the
memorandum to staff for review and schedule a conference call to discuss the memo. Staff
will prepare one set of consolidated written comments identifying any additions or changes
to the recommendations set forth in the memorandum.
2.1.C Module 2 - Development and Design Standards
This second and final module will include standards that address the layout, look, and feel
of new development and redevelopment, such as landscaping, parking, building design,
subdivision design, floodplain regulations, and lighting. We understand that Denton is
leading several staff-initiated amendments to the development and design standards,
including landscaping and tree-preservation; building material standards; parking and
loading standards; and planned development district standards. Clarion’s work will include
drafts of any remaining content areas based on the outline provided by staff. Clarion will
coordinate the new lineup of zoning districts in the first module with any overlapping
information for the planned development districts as it becomes available.
As with the first module, Clarion will initiate this module by preparing a brief (5 pages
maximum) memorandum highlighting the key issues related to development and design
standards. We will also identify key policies and strategies from the Denton Plan 2030 to
be implemented in this module. We expect that infill and redevelopment will play a key
role in evaluating the performance of existing regulations and any new provisions proposed
in the draft. The draft will also address neighborhood protection and compatibility as a key
component. We will submit the memorandum to staff for review and schedule a conference
call to discuss the memo. Staff will prepare one set of consolidated written comments
identifying any additions or changes to the recommendations set forth in the memorandum.
We recommend including applicable definitions in each module, building up to a final,
consolidated list of definitions. Illustrations, tables, and other graphics will be included
with the drafts. We have budgeted for approximately 50 graphics in this scope of work.
Clarion can prepare additional graphics on a time-and-expenses basis. Often we will
include placeholders for graphics in staff drafts so that we do not commit resources to
preparing graphics that staff may not deem necessary or helpful. Some examples of
Clarion’s graphics are included with this memo.
For each module, the staff draft will be created and circulated for review by key staff to
check the factual accuracy and feasibility of recommended changes. Each staff draft will
be accompanied by a cover memorandum that summarizes the major new features of the
draft, significant changes from current provisions, and explanations of the new material.
While staff is reviewing the first module, the team will begin drafting the second module.
Following this schedule, drafting and staff review proceeds in an efficient manner that
maintains project momentum.
2.2 Public Draft Denton Development Code
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Following one round of consolidated written staff comments on each module, the team
will make revisions and prepare public review drafts of each module for distribution to
the P&Z Subcommittee, key stakeholders, and the general public.
Clarion will facilitate a work session with the Subcommittee to present each module of the
Public Draft DDC and solicit feedback. We recommend one meeting per module with the
P&Z Subcommittee (to which the general public is invited). The Clarion team will facilitate
the meetings and prepare materials and presentations for such meetings, seeking staff
review and input before finalizing them. We anticipate staff will attend and provide brief
introductions and participate in the majority of the public meetings.
2.3 Consolidated Draft Denton Development Code
Based on written feedback consolidated by staff from the P&Z Subcommittee, other
stakeholders, and the general public, we will revise the two draft modules, as well as the
administration materials prepared by staff, to create a Consolidated Draft Denton
Development Code. We recommend two meetings on this draft, including one P&Z
Subcommittee meeting and one general public meeting on the same trip. Meetings will
focus on major changes from the prior draft modules. Our project budget assumes that
Clarion representatives will lead the development of all meeting materials (including a
PowerPoint presentation) and will present the materials in person at these meetings.
2.4 Adoption Draft Denton Development Code
After receiving comments on the Consolidated Draft, the Clarion team will revise the document
and create a final draft DDC to be carried forward into the adoption process. This draft will include
final versions of all illustrations, charts, and tables.
2.5 Facilitate Additional Public Meetings
In addition to the meetings identified above, Clarion will facilitate three public meetings
and presentations on zoning-related issues throughout the course of the project at staff’s
discretion. Should a particular topic generate substantial confusion or skepticism, we will
address that issue by facilitating a special discussion dedicated to that topic. Examples
might include affordable housing, building design standards, transit-oriented development,
or parking standards. When the special topics are identified by staff, Clarion will prepare
materials for presentation to the community. We will draft presentations for review by staff
prior to finalizing them. We expect that staff will provide brief introductions during the
public meetings, and will provide other key updates as necessary.
Task 2 Deliverables: - Brief review of administration and procedures summary table
- Staff draft of two modules;
- Public draft of two modules;
- Presentation of two public draft modules;
- Consolidated draft of DDC;
- Presentation of consolidated draft of DDC;
- Adoption draft of DDC;
- Three additional public meetings (topics at staff discretion)
Task 2 Trips: Six two-day trips by Goebel and Wafaie
Estimated completion time/date: December 29, 2017 weeks from notice of award.
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Total amount for this phase $137,480
Task 3: Adoption
3.1 Executive Summary
The team will provide the Planning and Zoning Commission and the City Council with the
Final Draft Development Code in a form appropriate for their review and consideration for
final adoption. To accompany the Final Drafts, Clarion will prepare an Executive Summary
that describes the project and the final documents, compares the existing and proposed
ordinances, and summarizes all major changes.
3.2 Final Draft Planning and Zoning Commission Work Session and Public Hearing
Clarion will facilitate a work session with the Planning and Zoning Commission to present
the Final Draft Development Code and solicit feedback. Following the work session,
Clarion will make one round of edits to the draft code based on feedback received. Clarion
will then prepare and present the revised document at a public hearing. Clarion will then
make one additional round of edits based on feedback received at the public meeting, based
on consolidated written direction provided by staff.
3.3 Final Draft City Council Work Session and Public Hearing
Following the Planning and Zoning Commission public hearing and subsequent revisions,
Clarion will facilitate a work session with the City Council to present the draft code and
solicit feedback. Following the work session, Clarion will make one round of edits to the
draft code based on feedback received. Clarion will then prepare and present the document
at a public hearing.
3.4 Floating Meeting
Clarion will facilitate an additional public meeting at staff’s discretion. This meeting may
include an additional meeting or hearing with the Planning and Zoning Commission, City
Council, or any other public meeting at the city’s request. Feedback from this floating
meeting will be addressed in the final adopted draft in the next task.
3.5 Final Denton Development Code
Based on comments and direction from the City Council, the public, and staff, as
summarized in consolidated written direction provided by staff, we will create the final
adopted draft of the new Denton Development Code for the city’s files. This final draft will
be prepared to live on the City of Denton’s website in a user-friendly and searchable format.
We can also discuss with staff other opportunities for developing an interactive web format
for the new code.
3.6 Denton DDC Summary PowerPoint
Following the final adopted draft of the new Denton Development Code, Clarion will
prepare a PowerPoint presentation that walks through the changes from the old code to the
new DDC and highlights some of the new features of the DDC. Clarion will walk through
the presentation with staff using GoToMeeting or a similar platform as part of this proposed
scope of work. Clarion will be available to facilitate additional in-person training for staff
and/or other stakeholders upon request on a time-and-expenses basis.
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Task 4 Deliverables: - Executive summary of DDC;
- Presentations of final drafts of
- Final DDC;
- Summary PowerPoint;
- [optional] in-person training at staff discretion
Task 3 Trips: Five two-day trips by Goebel and Wafaie
Estimated completion time/date: May 30, 2018 weeks from notice of award.
Total amount for this phase $45,640
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The Parties hereto agree, that except as specifically provided for by this First
Amendment, that all of the terms, covenants, conditions, agreements, rights,
responsibilities, and obligations of the Parties, set forth in both the Agreement and now the
First Amendment shall be, and will remain in full force and effect.
IN WITNESS WHEREOF, the City of Denton, Texas and the Clarion Associates,
LLC, have each executed this First Amendment, by and through their respective duly
authorized representatives and officers on this the _____ day of _______________, 2016.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
HOWARD MARTIN
INTERIM CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By: ___________________________________
“CONTRACTOR”
CLARION ASSOCIATES, L.L.C.
A Texas Limited Liability Corporation
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
December13th
Planning | Zoning & Land Use | Real Estate | Sustainability & Resiliency
Clarion Associates
303.830.2890
621 17th Street, Suite 2250
Denver, CO 80293
www.clarionassociates.com
MEMORANDUM
TO: City of Denton
FROM: Matt Goebel and Tareq Wafaie, Clarion Associates
DATE: November 29, 2016
RE: PSA 6233: Denton Development Code Rewrite - Revised Scope of Work
Background
In early 2013, Clarion Associates began working with the City of Denton on a project to review and
update the City’s Development Code. The project was designed to focus on targeted code
improvements that could be completed while the City also focused on a separate project to develop a
new citywide comprehensive plan. The expectation was that an improved development code ultimately
would provide a strong foundation upon which to implement the new city plan. The code updates
included a general reorganization and reformatting of the Development Code, as well as an assessment
and update of the code in targeted areas, such as review procedures and barriers to infill development.
The initial Assessment Report was completed in November 2013.
In 2014, Clarion submitted two major deliverables: 1) A draft reorganized and reformatted Denton
Development Code (DDC), and 2) a draft of the reformatted DDC with substantially revised procedures.
Each of these documents was submitted as a “staff draft,” meaning that core staff would review the
drafts and provide consolidated comments to Clarion, and Clarion would then make edits prior to
issuing a public version of those documents. Staff comments were not received immediately, however,
due to staff turnover and other City priorities, and public drafts were not prepared. In the spring of
2016, new planning staff reinitiated the code project by providing initial comments on both of the 2014
staff drafts. Clarion prepared a consolidated version of those two draft deliverables based on the initial
staff feedback.
In May 2016, the City directed Clarion to conclude work on the outstanding project and prepare a new
scope for additional edits to the draft DDC. The goal of the new project is to undertake a broad range of
substantive updates to address a variety of issues raised in the new comprehensive plan and other City
policies. The project will build on Clarion’s earlier work by using the draft reorganized and reformatted
DDC as a foundation for drafting, but the updates will address a broader range of issues than intended
under the earlier project.
This memorandum provides a draft scope for the City’s consideration. All elements are open to
discussion and modification.
EXHIBIT A
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Memo, Jarvis, p. 2
Task 1: Project Initiation
1.1 Kick-Off Meetings
The Clarion team will facilitate a project initiation meeting with city staff in Denton to discuss overall
project goals and finalize the project work plan, schedule, and public participation strategy. As part of
the same trip, Clarion will also meet with the Planning and Zoning Subcommittee to introduce the
project, review the overall project scope, and discuss the subcommittee’s role.
1.2 Public Participation Strategy
This work program proposes public involvement through regular meetings with the Planning & Zoning
Commission Subcommittee during each of the incremental tasks of the update project, and periodically
with other stakeholders and the general public on an as-needed basis; city staff conducts additional
follow-up meetings as necessary. Specific tasks include:
• Regular meetings with the Planning and Zoning Commission Subcommittee. Clarion will
meet with the P&Z Subcommittee at the project kick-off trip, and to present each module as
described in Task 2, and at the end of the project to present the consolidated new DDC. (Five
meetings total).
• Regular reports to appointed and elected officials. To keep appointed and elected officials
informed about the overall project status and specific proposed policy changes, Clarion will
provide brief memorandums and/or “top-ten” lists of issues to the Planning and Zoning
Commission and/or the City Council for each of the three modules of the draft DDC as
described in Task 2. In addition, Clarion will be available to make brief presentations to these
groups during the Task 2 drafting process if they are scheduled to coincide with trips to present
to the P&Z Subcommittee. In addition, Clarion will present the draft DDC to both groups as part
of the adoption meetings described in Task 3. (Five meetings total).
• Project materials posted on the city’s website. Clarion will provide regular updates on
upcoming meetings and as new draft materials become available for public review. Clarion will
deliver these materials to staff for posting on the city’s website. PowerPoint presentations used
at all public meetings will also be posted on the city’s website. Other social media platforms
(e.g., Facebook, Twitter, LinkedIn, etc.) can be used at the city’s discretion to link to the city’s
website when drafts are available for review and to advertise upcoming events related to the
project.
• [OPTIONAL] Additional public meetings at important milestones during the process. As an
optional task at the city’s discretion, Clarion can prepare for and facilitate additional public
meetings not included in this scope of work. This would include development of meeting
materials (such as handouts summarizing changes from the current code to the new DDC, brief
memorandums with proposed recommendations for each module, and PowerPoint
presentations) for all other public meetings as indicated in this proposed scope of work.
Clarion will discuss this proposed public participation strategy with staff during the project kick-off
meeting, and summarize the agreed-upon approach in a two- to three-page report following that
meeting.
Task 1 Deliverables: Kickoff meetings; public participation strategy report
Task 1 Trips: One two-day trip by Goebel and Wafaie
EXHIBIT A
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Memo, Jarvis, p. 3
Task 2: Draft New Denton Development Code
Following the kick-off meetings, the Clarion team will begin drafting the new Denton Development
Code. The drafts will be organized according to an outline to be provided by staff. The drafts will
emphasize the use of graphics, tables, and charts to clearly explain zoning and land use concepts. Each
draft will include commentary and footnotes to explain changes from the current DDC to the new draft
regulations, including rationale behind new provisions.
2.1 Staff Draft Denton Development Code
2.1.A Administration and Procedures (led by staff; minimal Clarion review)
Amendments to the administration and procedures are currently underway by staff and will not
require significant substantive work by Clarion. Our understand is that these documents will build
on and be consistent with the Microsoft Word files already developed by Clarion in the
reorganized/reformatted DDC (in particular, consistent use of Word styles). At staff’s request,
Clarion will review the proposed table of procedures and the respective decision-making roles
and provide feedback to staff. A limited number of hours for Clarion review is included in the
project budget for this task.
We propose dividing the remainder of the drafting into two modules (described below). The specific
order of the modules should be discussed during project kickoff and will be based on the outline to be
provided by staff.
2.1.B Module 1 – Districts, Uses, and General Provisions
This module will include drafts for a new lineup of zoning districts (new or existing, plus
dimensional standards) and the uses allowed for each district. It also will address nonconformities
and general provisions (e.g., the overall purpose and jurisdiction of the DDC).
The new lineup of zoning districts will focus on implementation of the future land use map (in the
Denton Plan 2030) and additional feedback from staff. In the earlier project phase, we provided a
table of allowed uses for staff review. Staff feedback on that table will give Clarion and staff a
head start on revisions, resulting in improved project efficiency and potential cost savings.
Clarion will initiate this first module by preparing a brief (5 pages maximum) memorandum
highlighting proposed changes to the districts, uses, and dimensions. As background to assist in
preparing this memo, we will review key background documents, such as the Denton Plan 2030,
and identify specific policies and strategies that can be implemented through revisions to the
districts and uses in the DDC. We will submit the memorandum to staff for review and schedule a
conference call to discuss the memo. Staff will prepare one set of consolidated written comments
identifying any additions or changes to the recommendations set forth in the memorandum.
2.1.C Module 2 - Development and Design Standards
This second and final module will include standards that address the layout, look, and feel of new
development and redevelopment, such as landscaping, parking, building design, subdivision
design, floodplain regulations, and lighting. We understand that Denton is leading several staff-
initiated amendments to the development and design standards, including landscaping and tree-
preservation; building material standards; parking and loading standards; and planned
development district standards. Clarion’s work will include drafts of any remaining content areas
based on the outline provided by staff. Clarion will coordinate the new lineup of zoning districts in
the first module with any overlapping information for the planned development districts as it
becomes available.
EXHIBIT A
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Memo, Jarvis, p. 4
As with the first module, Clarion will initiate this module by preparing a brief (5 pages maximum)
memorandum highlighting the key issues related to development and design standards. We will
also identify key policies and strategies from the Denton Plan 2030 to be implemented in this
module. We expect that infill and redevelopment will play a key role in evaluating the
performance of existing regulations and any new provisions proposed in the draft. The draft will
also address neighborhood protection and compatibility as a key component. We will submit the
memorandum to staff for review and schedule a conference call to discuss the memo. Staff will
prepare one set of consolidated written comments identifying any additions or changes to the
recommendations set forth in the memorandum.
We recommend including applicable definitions in each module, building up to a final, consolidated list
of definitions. Illustrations, tables, and other graphics will be included with the drafts. We have
budgeted for approximately 50 graphics in this scope of work. Clarion can prepare additional graphics
on a time-and-expenses basis. Often we will include placeholders for graphics in staff drafts so that we
do not commit resources to preparing graphics that staff may not deem necessary or helpful. Some
examples of Clarion’s graphics are included with this memo.
For each module, the staff draft will be created and circulated for review by key staff to check the
factual accuracy and feasibility of recommended changes. Each staff draft will be accompanied by a
cover memorandum that summarizes the major new features of the draft, significant changes from
current provisions, and explanations of the new material. While staff is reviewing the first module, the
team will begin drafting the second module. Following this schedule, drafting and staff review proceeds
in an efficient manner that maintains project momentum.
2.2 Public Draft Denton Development Code
Following one round of consolidated written staff comments on each module, the team will make
revisions and prepare public review drafts of each module for distribution to the P&Z Subcommittee,
key stakeholders, and the general public.
Clarion will facilitate a work session with the Subcommittee to present each module of the Public Draft
DDC and solicit feedback. We recommend one meeting per module with the P&Z Subcommittee (to
which the general public is invited). The Clarion team will facilitate the meetings and prepare materials
and presentations for such meetings, seeking staff review and input before finalizing them. We
anticipate staff will attend and provide brief introductions and participate in the majority of the public
meetings.
2.3 Consolidated Draft Denton Development Code
Based on written feedback consolidated by staff from the P&Z Subcommittee, other stakeholders, and
the general public, we will revise the two draft modules, as well as the administration materials
prepared by staff, to create a Consolidated Draft Denton Development Code. We recommend two
meetings on this draft, including one P&Z Subcommittee meeting and one general public meeting on
the same trip. Meetings will focus on major changes from the prior draft modules. Our project budget
assumes that Clarion representatives will lead the development of all meeting materials (including a
PowerPoint presentation) and will present the materials in person at these meetings.
2.4 Adoption Draft Denton Development Code
After receiving comments on the Consolidated Draft, the Clarion team will revise the document and
create a final draft DDC to be carried forward into the adoption process. This draft will include final
versions of all illustrations, charts, and tables.
EXHIBIT A
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Memo, Jarvis, p. 5
2.5 Facilitate Additional Public Meetings
In addition to the meetings identified above, Clarion will facilitate three public meetings and
presentations on zoning-related issues throughout the course of the project at staff’s discretion. Should
a particular topic generate substantial confusion or skepticism, we will address that issue by facilitating
a special discussion dedicated to that topic. Examples might include affordable housing, building design
standards, transit-oriented development, or parking standards. When the special topics are identified
by staff, Clarion will prepare materials for presentation to the community. We will draft presentations
for review by staff prior to finalizing them. We expect that staff will provide brief introductions during
the public meetings, and will provide other key updates as necessary.
Task 2 Deliverables:
- Brief review of administration and procedures summary table;
- Staff draft of two modules;
- Public draft of two modules;
- Presentation of two public draft modules;
- Consolidated draft of DDC;
- Presentation of consolidated draft of DDC;
- Adoption draft of DDC;
- Three additional public meetings (topics at staff discretion).
Task 2 Trips: Six two-day trips by Goebel and Wafaie
Task 3: Adoption
3.1 Executive Summary
The team will provide the Planning and Zoning Commission and the City Council with the Final Draft
Development Code in a form appropriate for their review and consideration for final adoption. To
accompany the Final Drafts, Clarion will prepare an Executive Summary that describes the project and
the final documents, compares the existing and proposed ordinances, and summarizes all major
changes.
3.2 Final Draft Planning and Zoning Commission Work Session and Public Hearing
Clarion will facilitate a work session with the Planning and Zoning Commission to present the Final
Draft Development Code and solicit feedback. Following the work session, Clarion will make one round
of edits to the draft code based on feedback received. Clarion will then prepare and present the revised
document at a public hearing. Clarion will then make one additional round of edits based on feedback
received at the public meeting, based on consolidated written direction provided by staff.
3.3 Final Draft City Council Work Session and Public Hearing
Following the Planning and Zoning Commission public hearing and subsequent revisions, Clarion will
facilitate a work session with the City Council to present the draft code and solicit feedback. Following
the work session, Clarion will make one round of edits to the draft code based on feedback received.
Clarion will then prepare and present the document at a public hearing.
3.4 Floating Meeting
Clarion will facilitate an additional public meeting at staff’s discretion. This meeting may include an
additional meeting or hearing with the Planning and Zoning Commission, City Council, or any other
public meeting at the city’s request. Feedback from this floating meeting will be addressed in the final
adopted draft in the next task.
EXHIBIT A
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Memo, Jarvis, p. 6
3.5 Final Denton Development Code
Based on comments and direction from the City Council, the public, and staff, as summarized in
consolidated written direction provided by staff, we will create the final adopted draft of the new
Denton Development Code for the city’s files. This final draft will be prepared to live on the City of
Denton’s website in a user-friendly and searchable format. We can also discuss with staff other
opportunities for developing an interactive web format for the new code.
3.6 Denton DDC Summary PowerPoint
Following the final adopted draft of the new Denton Development Code, Clarion will prepare a
PowerPoint presentation that walks through the changes from the old code to the new DDC and
highlights some of the new features of the DDC. Clarion will walk through the presentation with staff
using GoToMeeting or a similar platform as part of this proposed scope of work. Clarion will be available
to facilitate additional in-person training for staff and/or other stakeholders upon request on a time-
and-expenses basis.
Task 4 Deliverables:
- Executive summary of DDC;
- Presentations of final drafts of the DDC;
- Final DDC;
- Summary PowerPoint;
- [optional] in-person training at staff discretion
Task 3 Trips: Five two-day trips by Goebel and Wafaie
Budget
A project budget, broken down by tasks, is summarized on the following page. It includes all
professional fees, travel, and other reimbursable expenses. This cost estimate is based on the firm’s
extensive experience with similar code rewrite projects. All numbers are preliminary and open to
discussion and negotiation. We are flexible and committed to developing a work plan, division of labor,
and budget consistent with the city’s resources and objectives. Resumes for Clarion staff are included
with this memo.
EXHIBIT A
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Memo, Jarvis, p. 7
Director
(Goebel)
Senior
Associate
(Wafaie)Associates Graphics TOTAL
Hourly Rate $200 $95 $85 $65
Task 1. Project Initiation
1.1 Kick-off meetings (incl travel)16 16 $4,720
1.2 Public participation strategy (addl time in subsequent tasks)2 2 $590
Hours 18 18 0 0 36
Labor Costs $3,600 $1,710 $0 $0 $5,310
Expenses $1,000 $800 $0 $0 $1,800
Task Total $7,110
Task 2. Draft New Denton Development Code
2.1A Staff draft Denton Development Code 8 8 0 0 $2,360
2.1B Staff draft Denton Development Code 60 135 40 60 $32,125
2.1C Staff draft Denton Development Code 60 135 40 60 $32,125
2.2 Public draft Denton Development Code and 2 presentations 60 100 30 40 $26,650
2.3 Consolidated draft Denton Development Code 20 60 24 $11,260
2.4 Adoption draft Denton Development Code and presentations 24 24 16 $8,120
2.5 Facilitate three additional public meetings 36 72 $14,040
Hours 268 534 110 200 1,112
Labor Costs $53,600 $50,730 $9,350 $13,000 $126,680
Expenses $6,000 $4,800 $0 $0 $10,800
Task Total $137,480
Task 3. Denton Development Code Adoption
3.1 Executive summary 4 8 4 $1,820
3.2 Final draft P&Z work session and public hearing 32 40 8 $10,720
3.3 Final draft City Council work session and public hearing 32 40 $10,200
3.4 Floating meeting 16 20 $5,100
3.5 Final Denton Development Code 8 32 40 $7,240
3.6 DDC summary PowerPoint 4 8 $1,560
Hours 96 148 0 52 296
Labor Costs $19,200 $14,060 $0 $3,380 $36,640
Expenses $5,000 $4,000 $0 $0 $9,000
Task Total $45,640
TOTAL $190,230
City of Denton, Texas - Denton Development Code (DDC) Rewrite - November 2016
Clarion Associates
EXHIBIT A
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Memo, Jarvis, p. 8
Project Schedule
We have outlined a process timeline below that we believe works well for a project of this scale. We are
happy to further discuss alternatives with you at the discretion of staff. Dates are based on a January
2017 start date; to be adjusted upon actual kick-off.
2017 2018
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Task 1 – Project Initiation
1.1 Kick-off meetings
1.2 Pubic participation strategy
Task 2 – Draft New Denton Development
Code
2.1 Staff draft DDC
Administration and procedures
(staff-led)
Module one
Module two
2.2 Public draft DDC
Module one
Module two
2.3 Consolidated draft DDC
2.4 Adoption draft DDC
2.5 Facilitate additional public meetings
Task 3 – Adoption
3.1 Executive summary
3.2 Final draft P&Z work session and public
hearing
3.3 Final draft City Council work session and
public hearing
3.4 Floating meeting
3.5 Final DDC
3.6 DDC summary PowerPoint
KEY:
P&Z Subcommittee kickoff meeting
P&Z Subcommittee meeting with public invited
Public meeting(s)/hearing(s)
Enc:
• Resumes for Clarion staff
• Sample graphics
EXHIBIT A
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Clarion Associates
303.830.2890
621 17th Street, Suite 2250
Denver, CO 80293
www.clarionassociates.com
MEMORANDUM
TO: City of Denton
FROM: Matt Goebel and Tareq Wafaie, Clarion Associates
DATE: November 29, 2016
RE: PSA 6233: Denton Development Code Rewrite - Revised Scope of Work
Background
In early 2013, Clarion Associates began working with the City of Denton on a project to review and
update the City’s Development Code. The project was designed to focus on targeted code
improvements that could be completed while the City also focused on a separate project to develop a
new citywide comprehensive plan. The expectation was that an improved development code ultimately
would provide a strong foundation upon which to implement the new city plan. The code updates
included a general reorganization and reformatting of the Development Code, as well as an assessment
and update of the code in targeted areas, such as review procedures and barriers to infill development.
The initial Assessment Report was completed in November 2013.
In 2014, Clarion submitted two major deliverables: 1) A draft reorganized and reformatted Denton
Development Code (DDC), and 2) a draft of the reformatted DDC with substantially revised procedures.
Each of these documents was submitted as a “staff draft,” meaning that core staff would review the
drafts and provide consolidated comments to Clarion, and Clarion would then make edits prior to
issuing a public version of those documents. Staff comments were not received immediately, however,
due to staff turnover and other City priorities, and public drafts were not prepared. In the spring of
2016, new planning staff reinitiated the code project by providing initial comments on both of the 2014
staff drafts. Clarion prepared a consolidated version of those two draft deliverables based on the initial
staff feedback.
In May 2016, the City directed Clarion to conclude work on the outstanding project and prepare a new
scope for additional edits to the draft DDC. The goal of the new project is to undertake a broad range of
substantive updates to address a variety of issues raised in the new comprehensive plan and other City
policies. The project will build on Clarion’s earlier work by using the draft reorganized and reformatted
DDC as a foundation for drafting, but the updates will address a broader range of issues than intended
under the earlier project.
This memorandum provides a draft scope for the City’s consideration. All elements are open to
discussion and modification.
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Task 1: Project Initiation
1.1 Kick-Off Meetings
The Clarion team will facilitate a project initiation meeting with city staff in Denton to discuss overall
project goals and finalize the project work plan, schedule, and public participation strategy. As part of
the same trip, Clarion will also meet with the Planning and Zoning Subcommittee to introduce the
project, review the overall project scope, and discuss the subcommittee’s role.
1.2 Public Participation Strategy
This work program proposes public involvement through regular meetings with the Planning & Zoning
Commission Subcommittee during each of the incremental tasks of the update project, and periodically
with other stakeholders and the general public on an as-needed basis; city staff conducts additional
follow-up meetings as necessary. Specific tasks include:
• Regular meetings with the Planning and Zoning Commission Subcommittee. Clarion will
meet with the P&Z Subcommittee at the project kick-off trip, and to present each module as
described in Task 2, and at the end of the project to present the consolidated new DDC. (Five
meetings total).
• Regular reports to appointed and elected officials. To keep appointed and elected officials
informed about the overall project status and specific proposed policy changes, Clarion will
provide brief memorandums and/or “top-ten” lists of issues to the Planning and Zoning
Commission and/or the City Council for each of the three modules of the draft DDC as
described in Task 2. In addition, Clarion will be available to make brief presentations to these
groups during the Task 2 drafting process if they are scheduled to coincide with trips to present
to the P&Z Subcommittee. In addition, Clarion will present the draft DDC to both groups as part
of the adoption meetings described in Task 3. (Five meetings total).
• Project materials posted on the city’s website. Clarion will provide regular updates on
upcoming meetings and as new draft materials become available for public review. Clarion will
deliver these materials to staff for posting on the city’s website. PowerPoint presentations used
at all public meetings will also be posted on the city’s website. Other social media platforms
(e.g., Facebook, Twitter, LinkedIn, etc.) can be used at the city’s discretion to link to the city’s
website when drafts are available for review and to advertise upcoming events related to the
project.
• [OPTIONAL] Additional public meetings at important milestones during the process. As an
optional task at the city’s discretion, Clarion can prepare for and facilitate additional public
meetings not included in this scope of work. This would include development of meeting
materials (such as handouts summarizing changes from the current code to the new DDC, brief
memorandums with proposed recommendations for each module, and PowerPoint
presentations) for all other public meetings as indicated in this proposed scope of work.
Clarion will discuss this proposed public participation strategy with staff during the project kick-off
meeting, and summarize the agreed-upon approach in a two- to three-page report following that
meeting.
Task 1 Deliverables: Kickoff meetings; public participation strategy report
Task 1 Trips: One two-day trip by Goebel and Wafaie
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Task 2: Draft New Denton Development Code
Following the kick-off meetings, the Clarion team will begin drafting the new Denton Development
Code. The drafts will be organized according to an outline to be provided by staff. The drafts will
emphasize the use of graphics, tables, and charts to clearly explain zoning and land use concepts. Each
draft will include commentary and footnotes to explain changes from the current DDC to the new draft
regulations, including rationale behind new provisions.
2.1 Staff Draft Denton Development Code
2.1.A Administration and Procedures (led by staff; minimal Clarion review)
Amendments to the administration and procedures are currently underway by staff and will not
require significant substantive work by Clarion. Our understand is that these documents will build
on and be consistent with the Microsoft Word files already developed by Clarion in the
reorganized/reformatted DDC (in particular, consistent use of Word styles). At staff’s request,
Clarion will review the proposed table of procedures and the respective decision-making roles
and provide feedback to staff. A limited number of hours for Clarion review is included in the
project budget for this task.
We propose dividing the remainder of the drafting into two modules (described below). The specific
order of the modules should be discussed during project kickoff and will be based on the outline to be
provided by staff.
2.1.B Module 1 – Districts, Uses, and General Provisions
This module will include drafts for a new lineup of zoning districts (new or existing, plus
dimensional standards) and the uses allowed for each district. It also will address nonconformities
and general provisions (e.g., the overall purpose and jurisdiction of the DDC).
The new lineup of zoning districts will focus on implementation of the future land use map (in the
Denton Plan 2030) and additional feedback from staff. In the earlier project phase, we provided a
table of allowed uses for staff review. Staff feedback on that table will give Clarion and staff a
head start on revisions, resulting in improved project efficiency and potential cost savings.
Clarion will initiate this first module by preparing a brief (5 pages maximum) memorandum
highlighting proposed changes to the districts, uses, and dimensions. As background to assist in
preparing this memo, we will review key background documents, such as the Denton Plan 2030,
and identify specific policies and strategies that can be implemented through revisions to the
districts and uses in the DDC. We will submit the memorandum to staff for review and schedule a
conference call to discuss the memo. Staff will prepare one set of consolidated written comments
identifying any additions or changes to the recommendations set forth in the memorandum.
2.1.C Module 2 - Development and Design Standards
This second and final module will include standards that address the layout, look, and feel of new
development and redevelopment, such as landscaping, parking, building design, subdivision
design, floodplain regulations, and lighting. We understand that Denton is leading several staff-
initiated amendments to the development and design standards, including landscaping and tree-
preservation; building material standards; parking and loading standards; and planned
development district standards. Clarion’s work will include drafts of any remaining content areas
based on the outline provided by staff. Clarion will coordinate the new lineup of zoning districts in
the first module with any overlapping information for the planned development districts as it
becomes available.
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
As with the first module, Clarion will initiate this module by preparing a brief (5 pages maximum)
memorandum highlighting the key issues related to development and design standards. We will
also identify key policies and strategies from the Denton Plan 2030 to be implemented in this
module. We expect that infill and redevelopment will play a key role in evaluating the
performance of existing regulations and any new provisions proposed in the draft. The draft will
also address neighborhood protection and compatibility as a key component. We will submit the
memorandum to staff for review and schedule a conference call to discuss the memo. Staff will
prepare one set of consolidated written comments identifying any additions or changes to the
recommendations set forth in the memorandum.
We recommend including applicable definitions in each module, building up to a final, consolidated list
of definitions. Illustrations, tables, and other graphics will be included with the drafts. We have
budgeted for approximately 50 graphics in this scope of work. Clarion can prepare additional graphics
on a time-and-expenses basis. Often we will include placeholders for graphics in staff drafts so that we
do not commit resources to preparing graphics that staff may not deem necessary or helpful. Some
examples of Clarion’s graphics are included with this memo.
For each module, the staff draft will be created and circulated for review by key staff to check the
factual accuracy and feasibility of recommended changes. Each staff draft will be accompanied by a
cover memorandum that summarizes the major new features of the draft, significant changes from
current provisions, and explanations of the new material. While staff is reviewing the first module, the
team will begin drafting the second module. Following this schedule, drafting and staff review proceeds
in an efficient manner that maintains project momentum.
2.2 Public Draft Denton Development Code
Following one round of consolidated written staff comments on each module, the team will make
revisions and prepare public review drafts of each module for distribution to the P&Z Subcommittee,
key stakeholders, and the general public.
Clarion will facilitate a work session with the Subcommittee to present each module of the Public Draft
DDC and solicit feedback. We recommend one meeting per module with the P&Z Subcommittee (to
which the general public is invited). The Clarion team will facilitate the meetings and prepare materials
and presentations for such meetings, seeking staff review and input before finalizing them. We
anticipate staff will attend and provide brief introductions and participate in the majority of the public
meetings.
2.3 Consolidated Draft Denton Development Code
Based on written feedback consolidated by staff from the P&Z Subcommittee, other stakeholders, and
the general public, we will revise the two draft modules, as well as the administration materials
prepared by staff, to create a Consolidated Draft Denton Development Code. We recommend two
meetings on this draft, including one P&Z Subcommittee meeting and one general public meeting on
the same trip. Meetings will focus on major changes from the prior draft modules. Our project budget
assumes that Clarion representatives will lead the development of all meeting materials (including a
PowerPoint presentation) and will present the materials in person at these meetings.
2.4 Adoption Draft Denton Development Code
After receiving comments on the Consolidated Draft, the Clarion team will revise the document and
create a final draft DDC to be carried forward into the adoption process. This draft will include final
versions of all illustrations, charts, and tables.
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
2.5 Facilitate Additional Public Meetings
In addition to the meetings identified above, Clarion will facilitate three public meetings and
presentations on zoning-related issues throughout the course of the project at staff’s discretion. Should
a particular topic generate substantial confusion or skepticism, we will address that issue by facilitating
a special discussion dedicated to that topic. Examples might include affordable housing, building design
standards, transit-oriented development, or parking standards. When the special topics are identified
by staff, Clarion will prepare materials for presentation to the community. We will draft presentations
for review by staff prior to finalizing them. We expect that staff will provide brief introductions during
the public meetings, and will provide other key updates as necessary.
Task 2 Deliverables:
- Brief review of administration and procedures summary table;
- Staff draft of two modules;
- Public draft of two modules;
- Presentation of two public draft modules;
- Consolidated draft of DDC;
- Presentation of consolidated draft of DDC;
- Adoption draft of DDC;
- Three additional public meetings (topics at staff discretion).
Task 2 Trips: Six two-day trips by Goebel and Wafaie
Task 3: Adoption
3.1 Executive Summary
The team will provide the Planning and Zoning Commission and the City Council with the Final Draft
Development Code in a form appropriate for their review and consideration for final adoption. To
accompany the Final Drafts, Clarion will prepare an Executive Summary that describes the project and
the final documents, compares the existing and proposed ordinances, and summarizes all major
changes.
3.2 Final Draft Planning and Zoning Commission Work Session and Public Hearing
Clarion will facilitate a work session with the Planning and Zoning Commission to present the Final
Draft Development Code and solicit feedback. Following the work session, Clarion will make one round
of edits to the draft code based on feedback received. Clarion will then prepare and present the revised
document at a public hearing. Clarion will then make one additional round of edits based on feedback
received at the public meeting, based on consolidated written direction provided by staff.
3.3 Final Draft City Council Work Session and Public Hearing
Following the Planning and Zoning Commission public hearing and subsequent revisions, Clarion will
facilitate a work session with the City Council to present the draft code and solicit feedback. Following
the work session, Clarion will make one round of edits to the draft code based on feedback received.
Clarion will then prepare and present the document at a public hearing.
3.4 Floating Meeting
Clarion will facilitate an additional public meeting at staff’s discretion. This meeting may include an
additional meeting or hearing with the Planning and Zoning Commission, City Council, or any other
public meeting at the city’s request. Feedback from this floating meeting will be addressed in the final
adopted draft in the next task.
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
3.5 Final Denton Development Code
Based on comments and direction from the City Council, the public, and staff, as summarized in
consolidated written direction provided by staff, we will create the final adopted draft of the new
Denton Development Code for the city’s files. This final draft will be prepared to live on the City of
Denton’s website in a user-friendly and searchable format. We can also discuss with staff other
opportunities for developing an interactive web format for the new code.
3.6 Denton DDC Summary PowerPoint
Following the final adopted draft of the new Denton Development Code, Clarion will prepare a
PowerPoint presentation that walks through the changes from the old code to the new DDC and
highlights some of the new features of the DDC. Clarion will walk through the presentation with staff
using GoToMeeting or a similar platform as part of this proposed scope of work. Clarion will be available
to facilitate additional in-person training for staff and/or other stakeholders upon request on a time-
and-expenses basis.
Task 4 Deliverables:
- Executive summary of DDC;
- Presentations of final drafts of the DDC;
- Final DDC;
- Summary PowerPoint;
- [optional] in-person training at staff discretion
Task 3 Trips: Five two-day trips by Goebel and Wafaie
Budget
A project budget, broken down by tasks, is summarized on the following page. It includes all
professional fees, travel, and other reimbursable expenses. This cost estimate is based on the firm’s
extensive experience with similar code rewrite projects. All numbers are preliminary and open to
discussion and negotiation. We are flexible and committed to developing a work plan, division of labor,
and budget consistent with the city’s resources and objectives. Resumes for Clarion staff are included
with this memo.
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Director
(Goebel)
Senior
Associate
(Wafaie)Associates Graphics TOTAL
Hourly Rate $200 $95 $85 $65
Task 1. Project Initiation
1.1 Kick-off meetings (incl travel)16 16 $4,720
1.2 Public participation strategy (addl time in subsequent tasks)2 2 $590
Hours 18 18 0 0 36
Labor Costs $3,600 $1,710 $0 $0 $5,310
Expenses $1,000 $800 $0 $0 $1,800
Task Total $7,110
Task 2. Draft New Denton Development Code
2.1A Staff draft Denton Development Code 8 8 0 0 $2,360
2.1B Staff draft Denton Development Code 60 135 40 60 $32,125
2.1C Staff draft Denton Development Code 60 135 40 60 $32,125
2.2 Public draft Denton Development Code and 2 presentations 60 100 30 40 $26,650
2.3 Consolidated draft Denton Development Code 20 60 24 $11,260
2.4 Adoption draft Denton Development Code and presentations 24 24 16 $8,120
2.5 Facilitate three additional public meetings 36 72 $14,040
Hours 268 534 110 200 1,112
Labor Costs $53,600 $50,730 $9,350 $13,000 $126,680
Expenses $6,000 $4,800 $0 $0 $10,800
Task Total $137,480
Task 3. Denton Development Code Adoption
3.1 Executive summary 4 8 4 $1,820
3.2 Final draft P&Z work session and public hearing 32 40 8 $10,720
3.3 Final draft City Council work session and public hearing 32 40 $10,200
3.4 Floating meeting 16 20 $5,100
3.5 Final Denton Development Code 8 32 40 $7,240
3.6 DDC summary PowerPoint 4 8 $1,560
Hours 96 148 0 52 296
Labor Costs $19,200 $14,060 $0 $3,380 $36,640
Expenses $5,000 $4,000 $0 $0 $9,000
Task Total $45,640
TOTAL $190,230
City of Denton, Texas - Denton Development Code (DDC) Rewrite - November 2016
Clarion Associates
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Project Schedule
We have outlined a process timeline below that we believe works well for a project of this scale. We are
happy to further discuss alternatives with you at the discretion of staff. Dates are based on a January
2017 start date; to be adjusted upon actual kick-off.
2017 2018
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Task 1 – Project Initiation
1.1 Kick-off meetings
1.2 Pubic participation strategy
Task 2 – Draft New Denton Development
Code
2.1 Staff draft DDC
Administration and procedures
(staff-led)
Module one
Module two
2.2 Public draft DDC
Module one
Module two
2.3 Consolidated draft DDC
2.4 Adoption draft DDC
2.5 Facilitate additional public meetings
Task 3 – Adoption
3.1 Executive summary
3.2 Final draft P&Z work session and public
hearing
3.3 Final draft City Council work session and
public hearing
3.4 Floating meeting
3.5 Final DDC
3.6 DDC summary PowerPoint
KEY:
P&Z Subcommittee kickoff meeting
P&Z Subcommittee meeting with public invited
Public meeting(s)/hearing(s)
Enc:
• Resumes for Clarion staff
• Sample graphics
EXHIBIT B
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relat ionship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Sec tion 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this s ection is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local gov ernment officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: C02484DC-B344-4264-B40E-24A8B00F9DE8
C
X
12/8/2016
X
N/A
X
Clarion Associates
X
No business or family relationships to disclose, apart from Clarion
Associates' existing contract with the City of Denton.
Certificate Of Completion
Envelope Id: C02484DCB3444264B40E24A8B00F9DE8 Status: Completed
Subject: City Council Docusign Item - 5053-Amendment #1-Clarion
Source Envelope:
Document Pages: 26 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 0 Jody Word
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
jody.word@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
12/7/2016 10:40:22 AM
Holder: Jody Word
jody.word@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jody Word
jody.word@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 12/7/2016 10:50:25 AM
Viewed: 12/7/2016 10:50:44 AM
Signed: 12/7/2016 10:56:55 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Matt Goebel
mgoebel@clarionassociates.com
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 38.140.32.78
Sent: 12/7/2016 10:56:57 AM
Resent: 12/8/2016 8:05:57 AM
Viewed: 12/7/2016 12:02:20 PM
Signed: 12/8/2016 11:27:47 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
John Knight
john.knight@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 12/8/2016 11:27:50 AM
Resent: 12/19/2016 8:39:52 AM
Viewed: 12/19/2016 8:40:30 AM
Signed: 12/19/2016 8:40:43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 12/19/2016 8:40:45 AM
Viewed: 12/20/2016 7:54:36 AM
Signed: 12/20/2016 7:55:21 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Signer Events Signature Timestamp
Howard Martin
howard.martin@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 12/20/2016 7:55:24 AM
Viewed: 12/20/2016 8:15:38 AM
Signed: 12/20/2016 8:15:53 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Jennifer Walters
jennifer.walters@cityofdenton.com
City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 12/20/2016 8:15:54 AM
Viewed: 12/21/2016 7:36:20 AM
Signed: 12/21/2016 7:36:43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 12/8/2016 11:27:49 AM
Viewed: 12/8/2016 11:49:42 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Sherri Thurman
sherri.thurman@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 12/8/2016 11:27:49 AM
Viewed: 12/21/2016 9:46:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 12/20/2016 7:55:23 AM
Viewed: 12/20/2016 8:47:20 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Robin Fox
Robin.fox@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 12/20/2016 7:55:23 AM
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Accepted: 10/9/2015 11:39:51 AM
ID: 04463961-03db-4c4d-9228-d660d6146ed6
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 12/21/2016 7:36:45 AM
Viewed: 12/29/2016 7:04:26 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 12/21/2016 7:36:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Shandrian Jarvis
Shandrian.Jarvis@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 12/21/2016 7:36:47 AM
Viewed: 12/21/2016 7:58:20 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/21/2016 7:36:47 AM
Certified Delivered Security Checked 12/21/2016 7:36:47 AM
Signing Complete Security Checked 12/21/2016 7:36:47 AM
Completed Security Checked 12/21/2016 7:36:47 AM
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: Robin Fox
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: kevin.gunn@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at kevin.gunn@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to kevin.gunn@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to kevin.gunn@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.