6396 - Professional Services for the Assessment of Organization Structure related to Capital Project, Addendum 1 (2)
/
Materials Management Department
901-B Texas Street
Denton, Texas 76209
REQUEST FOR QUALIFICATIONS
RFQ 6396
PROFESSIONAL SERVICES FOR ASSESSMENT OF ORGANIZATION STRUCTURE RELATED TO CAPITAL PROJECTS
FOR THE CITY OF DENTON
NIGP CLASS and ITEM
925
31
925
78
Issue Date: March 9th, 2016
Response due Date and Time (Central Time):
Tuesday, April 4, 2016, 11:00 A.M.
Table of Contents
1. INTRODUCTION 3
2. SERVICE DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 5
4. PERFORMANCE LEVELS 5
5. FEE 5
6. SCHEDULE OF EVENTS 6
7. PRE-SUBMITTAL CONFERENCE 6
8. CONTRACT TERM 6
9. ADDENDA 6
10. STATEMENT OF QUALIFICATIONS 7
11. EXCEPTIONS 8
12. DISCLOSURES 8
13. ACKNOWLEDGEMENT 8
14. SUBMITTAL INSTRUCTIONS 9
15. EVALUATION PROCEDURES 10
16. CONTACT BETWEEN RESPONDENT AND THE CITY 11
SOLICITATION CHECKLIST 12
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 13
ATTACHMENT B-SUBMISSION EXCEPTIONS 15
ATTACHMENT C-CONFLICT OF INTEREST QUESTIONNAIRE 16
ATTACHMENT D-REFERENCES 17
ATTACHMENT E-ACKNOWLEDGEMENT 18
Exhibit 1 NOT APPLICABLE
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work
Exhibit 4 NOT APPLICABLE
Exhibit 5 NOT APPLICABLE
Exhibit 6 NOT APPLICABLE
INTRODUCTION
In accordance with the provisions of Texas Government Code, Chapter 2254, the City of Denton (the City), a home-rule city of the State of Texas, is requesting submissions to contract
with an individual or business with considerable experience in providing the services of this solicitation. The responses shall be submitted to the City of Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing services that represent the best value to their clients. The awarded
individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative methods to deal
with municipal challenges, and cost effective solutions.
SERVICE DESCRIPTION
The City is seeking a professional services contract with a professional firm to perform an assessment of the organization structure within the City of Denton for completion of capital
projects.
The services shall be accomplished per all exhibits identified in the table of contents, and as detailed below in these phases of work.
Phase 1 – Assessment and Process Mapping of Capital Works Project Implementation
Document and assess current project execution process and oversight.
Evaluate workflows, processes, and practices for the following:
Planning coordination among all utilities (except Denton Municipal Electric (DME)) and city departments
Water
Wastewater
Streets/Traffic
Drainage
Engineering/ROW/Inspections
Public Transportation
Legal
Purchasing
Planning
Allocation of responsibilities among city staff and city departments
Design development of capital projects
Is the city leveraging the most productivity it can from the current approach to external vs. internal design of projects?
Staffing levels
Are the functions of the design staff efficiently structured?
Right-of-way acquisitions
Project planning, reporting and internal support:
Scheduling and establishment of project priorities
Budgeting and financial tracking
Resource identification and allocation
Contract development and oversight
Procurement services
Project management tools for staff
Project reporting and dashboards
Availability of information to the public
Construction management and oversight
Is the city leveraging the most productivity it can from the current approach to construction management?
Staffing levels
Evaluate effectiveness of existing design and construction contracts
Evaluate coordination and communication among external franchise utilities
Evaluate current approach and process for citizen engagement in the design and construction of capital projects
Develop final report and recommendation for improvements and new processes as needed
Development appropriate of performance tracking goals, targets and benchmarking to assess the on-going effectiveness of the capital project program and implementation
Recommend policies, ordinance changes, and etc. to improve efficiency
Provide schedule and suggestions on the process to implement the identified improvements
Phase 2 – Implementation of Recommendations to Improve Capital Works Project Development and oversight
Provide support and assistance to city in the implementation of process improvements and structure
Help ensure that project planning, reporting and internal support structure improvements are implemented and functioning
Evaluation and monitor the effectiveness of improvements following implementation
Deliverables
Assessment report and process mapping of current processes
Improvement recommendations for changes to processes, coordination, and organizations structure
Identification of specific tools or products necessary to improve the efficiency and accountability
Schedule for implementation of recommendations
Performance monitoring goals, targets and benchmarking to assess the on-going effectiveness of the capital project program and implementation
Present findings to senior staff, department, and city council