6426 - Printing Services, 0.Main Solicitation
/
Materials Management Department
901-B Texas Street
Denton, Texas 76209
REQUEST FOR PROPOSALS
RFP 6426
The City of Denton is seeking the best value solution for the:
PRINTING SERVICES
NIGP CLASS and ITEM
965
00
966
00
Issue Date: March 30th, 2017
Response due Date and Time (Central Time):
Tuesday, May 2, 2017, 11:00 A.M. C.S.T
Table of Contents
1. INTRODUCTION 3
2. COMMODITY OR SERVICE DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 3
4. SCHEDULE OF EVENTS 4
5. PRE-SUBMITTAL CONFERENCE AND WALKTHROUGH 4
6. CONTRACT TERM 4
7. PRICING 5
8. PRICE ADJUSTMENTS 5
9. COOPERATIVE PURCHASING / PIGGYBACK OPTION 6
10. ADDENDA 6
11. BUSINESS OVERVIEW 7
12. EXCEPTIONS 7
13. SAFETY RECORD 7
14. DISCLOSURES 7
15. ACKNOWLEDGEMENT 7
16. PRODUCT LITERATURE 7
17. EQUIPMENT SCHEDULE 7
18. SUBMITTAL INSTRUCTIONS 8
a. Submission Format 8
b. Electronic Submission Requirements 9
19. EVALUATION PROCEDURES 9
20. CONTACT BETWEEN RESPONDENT AND THE CITY 11
SOLICITATION CHECKLIST 12
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 13
ATTACHMENT B-SUBMISSION EXCEPTIONS 16
ATTACHMENT C-SAFETY RECORD QUESTIONNAIRE 17
ATTACHMENT D-REFERENCES 19
ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE 20
ATTACHMENT F-ACKNOWLEDGEMENT 21
Exhibit 1 Pricing Sheet
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work or Technical Specifications
INTRODUCTION
In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271, the City of Denton (the City) is requesting submissions to contract with an individual or business
with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients.
The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative
methods to deal with municipal challenges, and cost effective solutions.
A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation.
COMMODITY OR SERVICE DESCRIPTION
The City is seeking a term contract for the supply of printing services to be purchased as needed over the contract term. The City is evaluating how these services are best delivered
to internal user departments and is seeking proposals and pricing from vendors to provide print services.
The products and services shall be accomplished per all exhibits identified in the table of contents.
MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to
not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
Three (3) years experience providing similar products or services.
Three (3) references from governmental entities for the products or services requested. The City prefers references from municipalities of similar size.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual
or business must have all licensure required by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml;
Phone 512-463-5578; or email corpcert@sos.state.tx.us.