6426 - Printing Services, 2.General Provisions/ Terms and Conditions
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Materials Management Department
901-B Texas Street
Denton, Texas 76209
940-349-7100
purchasing@cityofdenton.com
RFP – 6426
Exhibit 2
General Provisions –Terms and Conditions
Commodities and Services other than Construction
The following document provides details of the City’s General Provisions, Terms and Conditions, insurance requirements and sample contract for the purchase of goods and services, other
than construction. This exhibit governs the solicitation and supporting exhibits as identified in the Main Document Table of Contents.
Table of Contents
A. GENERAL PROVISIONS 4
1. SILENCE OF SPECIFICATIONS 4
2. RESPONDENTS COST TO DEVELOP SUBMITTAL 4
3. MINIMUM RESPONSE 4
4. VALIDITY PERIOD 4
5. REJECTION OF SUBMITTAL 4
6. PROPRIETARY INFORMATION 5
7. NON-ENDORSEMENT 5
8. ASSIGNMENT 5
9. UNAUTHORIZED COMMUNICATIONS 5
10. DISQUALIFICATIONS 6
11. INTELLECTUALLY PROPERTY INDEMNIFICATION 6
12. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (GOVERNMENTAL ENTITY OWNERSHIP) 6
13. PATENT RIGHTS 6
14. PREFERENCES 7
15. AWARD 8
16. CONTRACTS 9
17. INSURANCE 9
18. WARRANTIES 9
19. QUANTITIES 9
20. SAMPLES 9
21. AUTHORIZED DISTRIBUTOR 9
22. SUBSTITUTIONS 9
23. PRODUCT CHANGES DURING CONTRACT TERM 10
24. ADDING NEW PRODUCTS OR SERVICES TO THE CONTRACT AFTER AWARD 10
25. SHIPPING, DELIVERY, AND PACKAGING 10
26. SAFETY AND ENVIRONMENTAL HAZARDS 11
27. CONTRACTOR STANDARDS OF PERFORMANCE 12
28. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS 12
29. ADDITIONAL GENERAL REQUIREMENTS 12
30. PAYMENT AND PERFORMANCE REQUIREMENTS 13
a. PAYMENT AND INVOICES: 13
b. PAYMENT TO PERFORMANCE MILESTONES 13
c. TAX EXEMPTION 13
B. STANDARD PURCHASE TERMS AND CONDITIONS 15
APPENDIX A- INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS 30
APPENDIX B – SAMPLE CONTRACT 37
A. GENERAL PROVISIONS 4
1. SILENCE OF SPECIFICATIONS 4
2. RESPONDENTS COST TO DEVELOP SUBMITTAL 4
3. MINIMUM RESPONSE 4
4. VALIDITY PERIOD 4
5. REJECTION OF SUBMITTAL 4
6. PROPRIETARY INFORMATION 5
7. NON-ENDORSEMENT 5
8. ASSIGNMENT 5
9. UNAUTHORIZED COMMUNICATIONS 5
10. DISQUALIFICATIONS 6
11. INTELLECTUALLY PROPERTY INDEMNIFICATION 6
12. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (GOVERNMENTAL ENTITY OWNERSHIP) 6
13. PATENT RIGHTS 6
14. PREFERENCES 7
15. AWARD 8
16. CONTRACTS 9
17. INSURANCE 9
18. WARRANTIES 9
19. QUANTITIES 9
20. SAMPLES 9
21. AUTHORIZED DISTRIBUTOR 9
22. SUBSTITUTIONS 9
23. PRODUCT CHANGES DURING CONTRACT TERM 10
24. ADDING NEW PRODUCTS OR SERVICES TO THE CONTRACT AFTER AWARD 10
25. SHIPPING, DELIVERY, AND PACKAGING 10
26. SAFETY AND ENVIRONMENTAL HAZARDS 11
27. CONTRACTOR STANDARDS OF PERFORMANCE 12
28. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS 12
29. ADDITIONAL GENERAL REQUIREMENTS 12
30. PAYMENT AND PERFORMANCE REQUIREMENTS 13
a. PAYMENT AND INVOICES: 13
b. PAYMENT TO PERFORMANCE MILESTONES 13
c. TAX EXEMPTION 13
B. STANDARD PURCHASE TERMS AND CONDITIONS 15
APPENDIX A- INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS 30
APPENDIX B – SAMPLE CONTRACT 37