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6424 - Prof Planning Srvcs for Development of Sector One S Neighborhoods Small Area Plan & Implementation, Addendum 2 Purchasing Department 901-B Texas St. Denton, TX 76209 (940) 349-7100 www.dentonpurchasing.com ADDENDUM #2 RFQ # 6424 PROFESSIONAL PLANNING SERVICES FOR DEVELOPMENT OF SECTOR ONE SOUTH NEIGHBORHOODS SMALL AREA PLAN AND IMPLEMENTATION STRATEGY FOR THE CITY OF DENTON Issue Date: April 17, 2017 Response due Date and Time (Central Time): Tuesday, April 18th, 2017, 11:00 a.m. RFQ #6424 ADDENDUM #2 Addendum #2 to be returned with Statement of Qualifications. The attached pages are clarifications and additional information related to the RFQ. NO OTHER CHANGES AT THIS TIME. Please acknowledge addendum on Attachment F of the main RFQ document when submitting a Statement of Qualifications. RFQ # 6424 – South Neighborhoods Small Area Plan & Implementation Strategy Pre-Bid Meeting Held on Monday, 4/10/17 at 10:00 am in Purchasing Conference Room Cynthia Alonzo, Materials Management-Purchasing Department, reviewed the RFQ documents and responded to questions from the potential contractors. Ms. Alonzo stated that consultants should pay close attention to the RFQ 6424 – Main Document, page 3. On page 3, the minimum qualifications for submittals are listed. Staff in the Materials Management-Purchasing Department will screen out submittals that do not meet the minimum qualifications. Ms. Alonzo also highlighted the following sections in the RFQ – Main Document: Schedule of Events (p. 3); pricing (p. 5); Statement of Qualifications (p. 5 and 6); and Evaluation Procedures (p. 9). Cody Yates, Development Services Department – Planning Division, discussed the boundaries and existing conditions in the study area, and made an interactive presentation using GIS data from the city. The link to the data can be found at: http://dentontxgis.maps.arcgis.com/apps/webappviewer/index.html?id=50d9878bee704c6595875 a3966066732 According to Mr. Yates, the City has assembled GIS data in order to establish the existing conditions of the following data layers: land use, street network, street conditions, traffic counts, sidewalk network, sidewalk conditions; bicycle facilities, transit lines, zoning, existing and planned private and planned construction projects; and environmental analyses. The selected consultant will identify gaps in the data, and focus data collection in those areas needed to develop the small area plan. Jo Ann Wilkerson, Development Services Department – Long Range Planning Division, discussed the context of the planning study and the highlights in the scope of work. The proposed project will be a major component in the implementation of Denton Plan 2030. The study area, along with Denton downtown and the TWU campus, make of Denton’s urban core. The study area includes the Oak Hickory and West Oak Historic Districts. The UNT campus is located in the center of the study area. Impacts to neighborhoods from close proximity to UNT include increased traffic, parking overspills, the expansion of the student housing, and UNT’s property acquisition for campus expansion. Expected outcomes from the small area plan are highlighted on page 1 and 2 of the RFQ – Exhibit 3 – Scope of Work and Services, and include: zoning overlay district ordinance; development standards that will provide transitions between the neighborhoods and UNT; design standards for street network; an urban design strategy to enhance the visual and physical connections between the university and UNT; development standards and strategies to buffer the historic districts; design standards for parking structures and lots; a feasibility study for a residential parking program; land use development concepts for the subareas situated outside the UNT campus boundaries; comprehensive land use plan; and detailed implementation strategy. QUESTIONS 1. Will consultants have information regarding parking needs in the study area? Is this information available? The Scope of Services, Phase 2, Section E. Parking Facilities states that the project includes a neighborhood parking analysis. The consultant will need to conduct an assessment of parking conditions outside the boundaries of the UNT campus, including public parking lots, private parking lots, and private and public on-street parking. The City and UNT will provide any existing information that may be needed to the consultant to support the analysis. 2. Does the project include any planning for the UNT campus? UNT’s Master Campus Plan, 2013, is the university’s guide to its physical growth. A goal of the campus master plan is to enhance campus circulation and connectivity. A major task of the consultant for the small area plan will develop an urban design strategy to enhance the physical and visual connections between the university and surrounding neighborhoods. 3. Are the streets in the UNT campus owned by the University or the City? The City of Denton. 4. Should the sub-consultants turn in all their attachments? No. Sub-consultants should submit their documents/attachments to the prime consultant. The prime consultant will respond to the Request for Qualifications. 5. Will a steering committee be organized? Will it include representatives of UNT? Members of the City Council will nominate members of the Steering Committee. The Steering Committee will be representative of the entire study area. 6. What is the anticipated budget for this project? The City does not wish to disclose the budget. Sector 1 South Neighborhoods Small Area Plan – Addendum 2 Phase 2 Community Assessment/Analyses A. Land Use 2. Propose land use development concepts and detailed market assessments for the following subareas in the study area: a) Hickory Street to the north; N. Texas Boulevard to the east; W. Prairie to the south; and Bonnie Brae to the west (note: subarea does not include the land area within the UNT campus boundaries) b) Panhandle Street to the north; S. Carroll Boulevard to the east; W. Hickory to the south; and Bonnie Brae to the west (note: subarea does not include the land area within the Oak Hickory and West Oak Historic Districts; however, the proposed land use development concepts must include strategies to enhance and buffer the historic districts) c) Eagle Drive to the north; Fort Worth Drive to the east; I -35 and Greenlee to the south; and Avenue C to the west d) W. Hickory to the north; S. Carroll to the east; Eagle Drive to the south; and Bernard to the west. Phase 3 Development of Alternative Land Use Plans A. Alternative Land Use Plans 2. Incorporate the program requirements of the subareas (see Phase 2A) that are found to be feasible in each alternative land use proposal. RFQ 6424 City of Denton’s Response to Submitted Questions  The requested order of submission differs on p. 8 and p. 11; what is the correct order to follow? We apologize for the confusion. Please use the order shown on page 8. The RFQ template will be corrected for future use.  Must the Completed Solicitation Checklist be submitted as referenced in the Submission Format on page 8? The reason for this question is that it was mentioned during the meeting that it is not essential to use that sheet (p. 11); if not used, it is assumed that it will NOT count as part of the 50 page limit – please confirm. The checklist, required attachments and forms will not be counted toward the 50-page limit.  Is my understanding correct that the Attachments count to the 50 page limit? Please refer to the answer to the above question.  Attachment C: Do both sheets referencing Project #1 and Project #2 for Schedule Compliance Form need to be submitted, or will a sheet for Project #1 suffice? Each sheet is for each project that has been completed by your firm. You may use the most recently completed projects for these forms.  Attachment C: Do both sheets referencing Project #1 and Project #2 for Budgeting Compliance Form need to be submitted, or will a sheet for Project #1 suffice? Please refer to the answer to the above question.  In the RFQ it asks for two similar scope items to be included in Attachment C, but similar scope projects would be planning projects which would not include Design, Procurement, or Construction Phases. Is this the correct form to use for this solicitation, if so should we only include information for the Study/Analysis Phase? The forms in Attachment C of the main RFQ document were originally a part of the standard template that the City uses to solicit architects and engineers for construction projects. Please exclude or omit the construction-related portions of the forms. With regards to the development of the plan for the identified area for this project, you may use the Study/Analysis section only.