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6416 - Construction of Hickory Sub Underground Transmission Line Duct Bank, 3.Statement of Work/ SpecificationsExhibit 3 Denton Municipal Electric City of Denton, Texas TECHNICAL SPECIFICATION CONSTRUCTION OF HICKORY SUB UNDERGROUND TRANSMISSION LINE DUCT BANK RFP# 6416 SPECIAL CONTRACT REQUIREMENTS AND PRICE ITEM DEFINITIONS Special Contract Requirements The October 2004 edition of the North Central Texas Council of Governments Standard Specifications for Public works Construction will be utilized as a basis for both general and technical procedures to include types of materials and construction procedures used in the City of Denton. The following specifications and definitions are intended to (1) highlight requirements in the NCTCOG found on most projects in the City of Denton, (2) make specific requirements for materials or procedures where the NCTCOG gives options, (3) specify provisions for deviation from the NCTCOG, and (4) define the pricing items listed in Exhibit 1 Pricing Sheet. The following specifications are also numbered in accordance with the NCTCOG to aid in locating more specific requirements. In addition to this section of the technical specifications, section II Special Contract Requirements for Duct Banks also provide technical specifications to be utilized for the project. Conflicts sometimes arise when City of Denton provisions conflict with either the plans for the project or the North Central Texas Council of Governments specifications. The following order of precedence shall generally be followed in case of conflicts; however, the City Engineer shall make the final determination: City of Denton construction plans City of Denton project specifications NCTCOG Standard Specifications Manufacture Information The Contractor shall submit five (5) copies of information to the City from all manufacturers for materials and equipment to be used on the project. This information shall include: Product specifications sufficient to allow the City to determine whether the materials and equipment conform to the design concepts and project specifications. Information on all warranties provided by the manufacturer. All submittals shall be stamped by the manufacturer indicating that the manufacturer has checked the submittal for compliance with the specifications. Unstamped or certified submittals shall be returned to the manufacturer unprocessed. Submittals shall be provided to the City prior to or at the preconstruction meeting. Construction will not be allowed to proceed until all submittals have been approved or a written waiver is given by the City. Conflicts in Documentation In the event that conflicts are discovered between this Technical Specification and the RFP instructions, the more restrictive statements shall apply. Complete And Functional Construction with New Material It is the intent of this specification to require duct bank improvement work that provide new complete and functional systems. RFP pricing shall reflect this requirement. It is not possible to specify or describe every detail of work required to complete a project of this nature or to predict problems that might be encountered. The successful Contractor will be required to provide all labor, equipment, tools, specified material, and incidental items necessary to undertake the construction and complete the project, as described herein, resulting in fully prepared and functional systems that perform to their intended purposes. Minor omissions from the specification or drawings shall not relieve the Contractor from the obligation to provide the completed project that is fully functional as intended by the City. Failure of this specification to describe each detail or incidental item necessary for a complete and functional project shall not entitle the Contractor to additional charges. Examples of items that will not be considered as basis for claims for additional cost are, but shall not be limited to, minor relocations, minor changes in the grade, differences in the actual surface of the site from that shown on the drawings, reasonable weather delays, site cleanup, etc. Further, all work shall be performed and completed in a thorough and workmanlike manner and shall follow the best modern recognized practices, notwithstanding any omissions from this specification. Price Calculation for Evaluation The price to be used in evaluating the RFPs will be constructed by applying the unit price to the quantities shown on the RFP pricing sheet to arrive at a total price for the project. Price Items Payment sections of the specifications include all material, labor, and equipment necessary to complete the project. General: Item 103.3 Mobilization / Demobilization General: This item includes mobilization cost such as site equipment and personal mobilization, up front coordination and other activities to prepare for the start of work. This item also governs the demobilization for the project including record drawings, general site final clean up, equipment and personal departure from the site, and other project closing activities. NCTCOG Reference: Item 103.3, 107.24, 107.25, 107.26 Payment: Payment shall be at the contract lump sum price for Mobilization/ Demobilization. The combination of mobilization/demobilization will be paid once only at the initial time equipment and personnel are brought to the site. Mobilization will not be paid for replacements of equipment whether due to maintenance needs or for other reasons. Demobilization will not be paid at the final time equipment and personnel are removed from the site and all required demobilization items are satisfactorily provided. The City will consider additional mobilization cost if work must be halted on the site and work delayed until a significantly later time as long as the halted work and delay is not due to the Contractor’s negligence in performing the work. Item 103.3 Surety Bonds General: This item shall be used to separate the bonds as specified in the contract documents into a separate RFP item. Include all bonds with their related costs in this item except for RFP Bond. NCTCOG Reference: Item 103.3 Payment: Payment shall be lump sum for all bonds provided for in the proposal.