6386 - Hot Mix B & D Lane Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
Cindy Alonzo, Robyn Forsyth
RFP
Supply of Hot Mix Asphalt Concrete
no
$9,000,000
May 23, 2017
6386
5/23/2020
RFP 6386
CONTRACT BY AND BETWEEN
CITY OF DENTON, TEXAS AND
THE LANE CONSTRUCTION CORPORATION
FILE #6386
THIS CONTRACT is made and entered into this date _______________________, by
and between THE LANE CONSTRUCTION CORPORATION, a corporation, whose address
is 90 Fieldstone Court, Cheshire, Connecticut, hereinafter referred to as "Supplier," and the CITY
OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to
be effective upon approval of the Denton City Council and subsequent execution of this Contract
by the Denton City Manager or his duly authorized designee.
For and in consideration of the covenants and agreements contained herein, and for the
mutual benefits to be obtained hereby, the parties agree as follows:
SCOPE OF SERVICES
Supplier shall provide products in accordance with the City’s RFP #6386 – Supply of Hot
Mix Asphalt Concrete, a copy of which is on file at the office of Purchasing Agent and incorporated
herein for all purposes. The Contract consists of this written agreement and the following items
which are attached hereto, or on file, and incorporated herein by reference:
(a) Special Terms and Conditions (Exhibit “A”);
(b) City of Denton’s RFP #6386 (Exhibit “B” on file at the office of the Purchasing
Agent);
(c) City of Denton Standard Terms and Conditions (Exhibit “C”);
(d) Certificate of Interested Parties Electronic Filing (Exhibit “D”);
(e) Supplier’s Proposal. (Exhibit "E");
(f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F")
These documents make up the Contract documents and what is called for by one shall be
as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions
of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence
first to the written agreement then to the contract documents in the order in which they are listed
above. These documents shall be referred to collectively as “Contract Documents.”
DocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
May 23, 2017
DocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
Mark A. Schiller
MASchiller@LaneConstruct.com
703-225-7589
Sr Vice President and Asst. Secretary
5/19/2017
May 23, 2017
DocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
NOTE: The following are minimums:
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Best and Final Offer (BAFO)RFP 6386 ‐ Pricing Sheet for Supply of Hot Mix Asphalt ConcreteRespondent's Name:Principal Place of Business (City, State):The respondent shall complete the following section, which directly corresponds to the specifications. The contractor shall not make changes to this format. Product Proposal Pricing (PRICING SHALL INCLUDE ALL COSTS TO DELIVER GOODS AS SPECIFIED F.O.B DESTINATION, UNLESS NOTED):Item #EST. ANNUAL QTYUOMProduct DescriptionBAFOUnit PriceBAFOExtended PriceEstimated Delivery ARO (Days)1 3,000 TONSA. Hot Mix Asphalt Concrete (PG‐64‐22) Pickup at plant(for City Crew patching or installation)47.75$ No Award1B 15,000B. Hot Mix Asphalt Concrete (PG‐64‐22) FOB Delivered55.75$ No Award3For the purpose of lowest price proposal determination, a $0.20 per mile charge will be added to the unit price for each mile from 901‐B Texas Street, Denton, Texas 76209 to the Supplier's plant.PLANT ADDRESS: 11801 Harmonson Rd Justin Tx 762471B1 2,0001. Adder per ton for contractor installation at City of Denton job site. (0‐400 tons)23.25$ No Award31B2 10,0002. Adder per ton for contractor installation at City of Denton job site. (400‐999 tons)15.00$ No Award31B3 10,0003. Adder per ton for contractor installation at City of Denton job site. (1,000‐1,999 tons)9.25$ No Award31B4 10,0004. Adder per ton for contractor installation at City of Denton job site. (2,000‐4,000 tons)9.25$ No Award32 1,000 TONSA. Hot Mix Asphalt Concrete (PG‐76‐22) Pickup at plant(for City Crew patching or installation)58.00$ 61,700.00$ 2B 1,500B. Hot Mix Asphalt Concrete (PG‐76‐22) FOB Delivered66.00$ 99,000.00$ 3For the purpose of lowest price proposal determination, a $0.20 per mile charge will be added to the unit price for each mile from 901‐B Texas Street, Denton, Texas 76209 to the Supplier's plant.PLANT ADDRESS: 11801 Harmonson Rd Justin Tx 762472B1 5001. Adder per ton for contractor installation at City of Denton job site. (0‐400 tons)23.25$ 44,625.00$ 32B2 1,0002. Adder per ton for contractor installation at City of Denton job site. (400‐999 tons)15.00$ 81,000.00$ 32B3 1,5003. Adder per ton for contractor installation at City of Denton job site. (1,000‐1,999 tons)9.25$ 112,875.00$ 32B4 2,0004. Adder per ton for contractor installation at City of Denton job site. (2,000‐4,000 tons)9.25$ 150,500.00$ 3Total Cost of Products (Annual) ‐ NORTH DISTRICT549,700.00$ The LANE Construction CorporationJustin TexasSECTION A- Hot Mix Asphalt Concrete (PG-64-22) - NORTH DISTRICTSECTION B- Hot Mix Asphalt Concrete (PG-76-22) - NORTH DISTRICTEXHIBIT EDocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
Best and Final Offer (BAFO)RFP 6386 ‐ Pricing Sheet for Supply of Hot Mix Asphalt ConcreteRespondent's Name:Principal Place of Business (City, State):The respondent shall complete the following section, which directly corresponds to the specifications. The contractor shall not make changes to this format. Product Proposal Pricing (PRICING SHALL INCLUDE ALL COSTS TO DELIVER GOODS AS SPECIFIED F.O.B DESTINATION, UNLESS NOTED):Item #EST. ANNUAL QTYUOMProduct DescriptionBAFOUnit PriceBAFOExtended PriceEstimated Delivery ARO (Days)The LANE Construction CorporationJustin Texas4 3,000 TONSA. Hot Mix Asphalt Concrete (PG‐64‐22) Pickup at plant(for City Crew patching or installation)47.75$ No Award4B 15,000B. Hot Mix Asphalt Concrete (PG‐64‐22) FOB Delivered55.75$ No Award 3For the purpose of lowest price proposal determination, a $0.20 per mile charge will be added to the unit price for each mile from 901‐B Texas Street, Denton, Texas 76209 to the Supplier's plant.PLANT ADDRESS: 11801 Harmonson Rd Justin Tx 762474B1 2,0001. Adder per ton for contractor installation at City of Denton job site. (0‐400 tons)23.25$ No Award 34B2 10,0002. Adder per ton for contractor installation at City of Denton job site. (400‐999 tons)15.00$ No Award 34B3 10,0003. Adder per ton for contractor installation at City of Denton job site. (1,000‐1,999 tons)9.25$ No Award 34B4 10,0004. Adder per ton for contractor installation at City of Denton job site. (2,000‐4,000 tons)9.25$ No Award 35 1,000 TONSA. Hot Mix Asphalt Concrete (PG‐76‐22) Pickup at plant(for City Crew patching or installation)58.00$ 61,700.00$ 5B 15,000B. Hot Mix Asphalt Concrete (PG‐76‐22) FOB Delivered66.00$ 990,000.00$ 3For the purpose of lowest price proposal determination, a $0.20 per mile charge will be added to the unit price for each mile from 901‐B Texas Street, Denton, Texas 76209 to the Supplier's plant.PLANT ADDRESS: 11801 Harmonson Rd Justin Tx 762475B1 5001. Adder per ton for contractor installation at City of Denton job site. (0‐400 tons)23.25$ 44,625.00$ 35B2 1,0002. Adder per ton for contractor installation at City of Denton job site. (400‐999 tons)15.00$ 81,000.00$ 35B3 1,5003. Adder per ton for contractor installation at City of Denton job site. (1,000‐1,999 tons)9.25$ 112,875.00$ 35B4 2,0004. Adder per ton for contractor installation at City of Denton job site. (2,000‐4,000 tons)9.25$ 150,500.00$ 3Total Cost of Products (Annual) ‐ SOUTH DISTRICT1,440,700.00$ SECTION C- Hot Mix Asphalt Concrete (PG-64-22) - SOUTH DISTRICTSECTION D- Hot Mix Asphalt Concrete (PG-76-22) - SOUTH DISTRICTDocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
DescriptionInvoice Paid in 15 days0.00%DocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
EXHIBIT F
DocuSign Envelope ID: F954C188-3BBA-4264-B930-382DB1870D9D
Certificate Of Completion
Envelope Id: F954C1883BBA4264B930382DB1870D9D Status: Completed
Subject: City Council Docusign Item - 6386 - Hot Mix Asphalt - Lane
Source Envelope:
Document Pages: 31 Signatures: 4 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Cindy Alonzo
Certificate Pages: 6
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 Cynthia.Alonzo@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
5/18/2017 2:14:49 PM
Holder: Cindy Alonzo
Cynthia.Alonzo@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cindy Alonzo
cynthia.alonzo@cityofdenton.com
Buyer
City of Denton
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Completed
Using IP Address: 129.120.6.150
Sent: 5/18/2017 2:23:05 PM
Viewed: 5/18/2017 2:23:14 PM
Signed: 5/18/2017 2:25:11 PM
Electronic Record and Signature Disclosure:
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ID:
Mark A. Schiller
MASchiller@LaneConstruct.com
Sr Vice President and Asst. Secretary
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Sent: 5/18/2017 2:25:17 PM
Viewed: 5/19/2017 10:05:11 AM
Signed: 5/19/2017 10:09:00 AM
Electronic Record and Signature Disclosure:
Accepted: 5/19/2017 10:05:11 AM
ID: 6ffaf75d-23ac-4a63-836e-3eef7c319ea7
Jennifer DeCurtis
jennifer.decurtis@cityofdenton.com
Deputy City Attorney
City of Denton
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Julia Winkley
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Contracts Administration Supervisor
City of Denton
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Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
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Jennifer Walters
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City Secretary
City of Denton
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Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
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Jane Richardson
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Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: Mark A. Schiller, Todd Hileman, Robin Fox