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6389 - Mayhill Road Widening and Improvements, OrdinanceORDINANCE NO, 2017-189 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A PUBLIC WORKS CONTRACT FOR THE CONSTRUCTION OF THE MAYHILL ROAD WIDENING AND IMPROVEMENTS PROJECT FOR THE CITY OF DENTON WITH GEOGRAPHICAL LIMITS FROM US 380/UNIVERSITY DRIVE SOUTH TO 500' NORTH OF EDWARDS ROAD; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (IFB 6389C -AWARDED TO ZACHRY CONSTRUCTION CORPORATION IN THE NOT -TO -EXCEED AMOUNT OF $35,877,414.52.) WHEREAS, the City has solicited, received, and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works, or improvements described in the bid invitation, bid proposal, and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The following competitive bids for the construction of public works or improvements, as described in the "Bid Invitation", "Bid Proposal" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids: I 1^ NI) M < E ., CONTRA(.11"FOR AMOUNT 6389 C Zachry Construction Corporation $35,877,414.52 (the "Proposal") SECTION 2. The acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the award of the bid. SECTION 3. That the City Manager is hereby authorized to execute all necessary written contracts for the performance ofthe construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposal, and documents relating thereto specifying the terms, conditions, plans, and specifications, standards, quantities, and specified sums contained therein. 1_1!i;N 4. The City Council of the City of Denton, Texas hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under IFB 6389 C to the City Manager of the City of Denton, Texas, or his designee. SECTION 5. Upon acceptance and approval ofthe above competitive bid, and the execution of the contract for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION 6. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the ATTEST: JENNIFER WALTERS, CITY SECRETARY BY:a APPROVED AS TO LEGAL FORM: AARON LEAL, INTERIM CITY ATTORNEY m._ 017.. DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C 5 / DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C CONTRACT BYAND BETWEEN CITY OFDENTON, TEXAS ANDZACHRY CONSTRUCTION CORPORATION IFB6389) STATE OFTEXAS COUNTY OFDENTON § THIS AGREEMENT, made and entered intothis date ____________________, byand between CityofDenton oftheCounty of Denton andStateofTexas, acting through Todd Hileman thereunto dulyauthorized sotodo, hereinafter termed "OWNER," and _Zachry Construction Corporation, 2330 NLoop 1604W, SanAntonio, TX 78248-4512ofthe CityofSan Antonio, County ofBexar, and State ofTexas, hereinafter termed "CONTRACTOR." WITNESSETH: Thatforandinconsideration ofthepayments andagreements hereinafter mentioned, tobemade andperformed byOWNER, andunder the conditions expressed inthe bonds attached hereto, CONTRACTOR hereby agrees with OWNER tocommence andcomplete performance ofthe work specified below: IFB #6389 MAYHILLROADWIDENING & IMPROVEMENTS intheamount ofThirty-five Million Eight Hundred Seventy-seven Thousand, Four Hundred Fourteen and52/100 Dollars ($35,877,414.52) andallextrawork inconnection therewith, under the termsasstated inthe General Conditions oftheagreement; and athis (ortheir) ownproper costandexpense tofurnish allmaterials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories andservices necessary tocomplete theworkspecified above, inaccordance with the conditions andprices stated intheProposal and thePerformance andPayment Bonds, attached hereto, andinaccordance withallthe General Conditions ofthe Agreement, theSpecial Conditions, the Notice toBidders (Advertisement forBids), and Instructions toBidders, asreferenced herein and onfile intheoffice ofthe Purchasing Agent, and inaccordance withthe plans, which includes allmaps, plats, blueprints, and other drawings and printed orwritten explanatory matter thereof, and theSpecifications therefore, asprepared by: Freese & Nichols allofwhich arereferenced herein andmade aparthereof andcollectively evidence and constitute theentire contract. INDEPENDENTSTATUS/NOJOINTVENTURE Itismutually understood andagreed byand between City and Contractor thatContractor isanindependent contractor and shall notbedeemed tobe orconsidered anemployee oftheCity ofDenton, Texas, for thepurposes ofincome tax, withholding, social security taxes, vacation or sickleavebenefits, worker'scompensation, oranyother Cityemployee benefit. Cityshallnot have supervision and control ofContractor oranyemployee ofContractor, anditisexpressly understood thatContractor shall perform theservices hereunder according totheattached Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C specifications atthegeneral direction oftheCityManager ofthe CityofDenton, Texas, orhis designee underthis agreement. Further, nothing inthisAgreement shall beconstrued orinterpreted tomake OWNER and CONTRACTOR partners orjointventurers, ortomake onean agent orrepresentative oftheother. INDEMNIFICATION CONTRACTOR COVENANTS AND AGREES TO ANDDOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, OWNER, ITSOFFICERS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANYANDALL CLAIMS OR SUITS FOR PROPERTY LOSS ORDAMAGE AND/ORPERSONAL INJURY, INCLUDING DEATH, TO ANYAND ALLPERSONS, OFWHATSOEVER KIND ORCHARACTER, WHETHER REAL ORASSERTED, ARISING OUT OFTHE WORK AND SERVICES TO BEPERFORMED HEREUNDER BY CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, LICENSEES OR INVITEES, WHETHER ORNOT CAUSED, INWHOLE OR INPART, BY THE ALLEGED NEGLIGENCE OFTHEOFFICERS, SERVANTS, OR EMPLOYEES OF THE OWNER. CONTRACTOR LIKEWISE COVENANTS AND AGREES TO, AND DOES HEREBY INDEMNIFY ANDHOLD HARMLESS OWNER DURING THE PERFORMANCE OFANY OFTHE TERMS AND CONDITIONS OFTHIS CONTRACT, WHETHER ARISING OUTOF INWHOLE ORIN PART, ANY AND ALL ALLEGED ACTS OROMISSIONS OF OFFICERS, SERVANTS, OR EMPLOYEES OFTHE OWNER. THEPROVISIONS OFTHIS PARAGRAPH ARE SOLELY FOR THE BENEFIT OFTHE PARTIES HERETO ANDNOTINTENDED TO CREATE ORGRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TOANY OTHER PERSON OR ENTITY. CHOICEOFLAWANDVENUE This agreement shall begoverned bythelawoftheState ofTexas and venue for its construction andenforcement shall lieinthecourts ofDenton County, Texas. TheCONTRACTOR hereby agrees tocommence workonorafterthedateestablished for thestart ofwork assetforth inwritten noticetocommence work andcomplete allwork within the timestatedintheProposal, subject tosuch extensions oftime asareprovided by theGeneral and Special Conditions. TheOWNER agrees topaythe CONTRACTOR incurrent fundsthepriceorpricesshown intheProposal, which forms apart ofthiscontract, suchpayments tobesubject totheGeneral andSpecial Conditions oftheContract. RIGHTTOAUDIT TheOWNER shallhavetheright toaudit and make copies ofthebooks, records and computations pertaining tothis agreement. TheCONTRACTOR shall retain such books, records, Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C documents andother evidence pertaining tothis agreement during the contract period andfive yearsthereafter, except ifanaudit isinprogress orauditfindings areyetunresolved, inwhich case records shall bekeptuntilallaudit tasks arecompleted andresolved. Thesebooks, records, documents and otherevidence shall beavailable within 10business days ofwritten request. Further, theCONTRACTOR shall also require allSubcontractors, material suppliers, andother payees toretain allbooks, records, documents andotherevidence pertaining to thisagreement, andtoallow theOWNER similar access tothose documents. Allbooks andrecords willbemade available within a50mile radius ofthe Cityof Denton. Thecost oftheaudit willbeborne bythe OWNER unlesstheauditreveals anoverpayment of1% orgreater. Ifanoverpayment of1% or greater occurs, thereasonable costoftheaudit, including anytravel costs, must bebornebythe CONTRACTOR which mustbepayable within fivebusiness daysofreceipt ofaninvoice. Failure tocomply withthe provisions ofthis section shallbeamaterial breach ofthis contract andshall constitute, inthe Eachoftheterms "books", "records", "documents" and "other evidence," asused above, shallbe construed toinclude drafts andelectronic files, evenifsuchdrafts orelectronic files are subsequently usedtogenerate orprepare afinal printed document. PAYMENTANDPERFORMANCEBONDS Contractor will berequired to furnish original performance and payment bonds foronehundred 100%) percent ofthetotal submission pricebefore work istocommence. TheContractor shall assume allcosts inincreasing thebondlimits ifchange orders areformally approved. Bonds shall beinaccordance withtheV.T.C.AGovernment Code Section 2253.021, asamended, from asurety licensed to dobusiness inthe StateofTexas. Bond forms are attached andshall bereturned upon noticeofcontract award bytheCity. Bonds should beforwarded totheCity ofDenton within fourteen (14) calendar daysfrom contract award. Thiscontract isnot fully executed until payment andperformance bonds are received and accepted bytheCity. Uponapproval, apurchase order willbe issued. LIQUIDATEDDAMAGES Thetime ofthecompletion ofconstruction oftheproject isoftheessence ofthe contract. Should the Contractor neglect, refuse, orfail tocomplete theconstruction within thetime agreed upon, after givingeffect toextensions oftime, ifany, herein provided, then, inthat event and inviewof thedifficulty ofestimating withexactness damages caused bysuch delay, OWNER shall have the righttodeduct from andretain outofsuchmoney which maybethendueorwhich maybecome dueandpayable tothe Contractor thesum ofFIVE HUNDRED andno/100 DOLLARS ($500.00) perday foreach and every day, including weekends, thatsuchconstruction isdelayed onits completion beyond thespecified time, asliquidated damages and notasapenalty. Iftheamount dueandtobecome due fromOWNER totheContractor isinsufficient topay infullanysuch liquidated damages, theContractor shallpay toOWNER theamount necessary toeffect such payment infull. Provided, however, that OWNER shallpromptly notify theContractor inwriting ofthemanner in whichtheamount isretained, deducted, orclaimed asliquidated damages was computed. Forcomputation ofextensions oftime, theContractor shallprovide OWNER written Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C noticeofeachdayconstruction isdelayed orprevented, andthereason therefore. FORCEMAJEURE OWNER and CONTRACTOR shall not beindefault orotherwise liable foranydelay in, orfailure of, performance under this Agreement ifsuch delay orfailure arises byany reason beyond its reasonable control, including any actofGod, any acts of thecommon enemyorterrorism, the elements, earthquakes, floods, fires, epidemics, orriots. However, neither thelackoffunds, nor sreasonable control. TheParties willpromptly inform and consult with eachotherastoanyoftheabove causes, which intheir judgment may orcould bethecause ofadelayintheperformance ofthis Agreement, and eachpartyshallusecommercially reasonable bestefforts tolimitdelays onitspart. CONSTRUCTIONACCEPTANCE CONTRACTOR. CONTRACTOR shallacknowledge receipt oftheFinalPunch Listandnotify OWNER, within five (5) business days, ofanyrequirements CONTRACTOR deems inconsistent items tobeincluded intheFinalPunch List andanycorrections shallbemade atthattime. When theFinalPunch Listiscomplete fortheentire project, aletterofacceptance willbeissued by OWNER. Nodeviations willbeallowed unless approved inwriting byOWNER. SEVERABILITY Ifanyterm orprovision ofthisAgreement isheld byacourttobeillegal, invalid, orunenforceable, thelegality, validity, orenforcement ofthe remaining terms orprovisions ofthisAgreement shall notbeaffected thereby, and inlieuofeachillegal, invalid, orunenforceable termorprovision there shallbeadded automatically tothis Agreement alegal, valid, orenforceable term orprovision assimilar aspossible tothetermorprovision declared illegal, invalid, orunenforceable. ASSIGNABILITY OWNER and CONTRACTOR agree thatthisAgreement maynotbeassigned without the prior written consent oftheother party duetothespecial covenants, nature, andsubject matter ofthis Agreement. NOWAIVER Thefailure ofOWNER orCONTRACTOR toinsist, on any occasion, upon strictperformance of anyprovision ofthisAgreement will notbeconsidered towaivethe obligations, rights, orduties imposed upon theParties. Nowaiver ofany breach orviolation ofanytermofthisAgreement shallbedeemed orconstrued toconstitute awaiver ofanyother breach orviolation, whether concurrent orsubsequent, andwhether ofthe same orofadifferent typeofbreach orviolation. Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C EXHIBITS AllExhibits tothisAgreement areincorporated herewith byreference forallpurposes, wherever reference ismade tothesame. NOTHIRD-PARTYBENEFICIARIES This Agreement isnotintended to, anddoes notcreate rights, remedies, orbenefits ofanycharacter whatsoever infavorofanypersons, corporations, associations, orentities other thanthe Parties hereto andtheir permitted successors-in-interest; andtheobligations herein undertaken and assumed aresolely for theuseandbenefit oftheParties, theirpermitted successors-in-interest, and anypermitted assigns pursuant totheterms andprovisions ofthisAgreement. PARAGRAPHHEADINGSANDCONSTRUCTIONOFAGREEMENT Thedescriptive headings ofthisvarious articles and sections ofthisAgreement have beeninserted for theconvenience ofreference only, andaretobeafforded nosignificance intheinterpretation orconstruction ofthisAgreement, which shallnotbeconstrued either more orlessstrongly against orfor either Party. INWITNESS WHEREOF, theparties ofthese presents have executed this agreement intheyear andday first abovewritten. OWNER CITY OFDENTON BY: TODD HILEMAN CITY MANAGER CONTRACTOR ZACHRY CONSTRUCTION CORP. BY: AUTHORIZED AGENT NAME TITLE Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C PHONE NUMBER EMAIL ADDRESS ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED ASTOLEGAL FORM: AARON LEAL, INTERIM CITYATTORNEY Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C Certificate ofInterested Parties Electronic Filing In2015, theTexas Legislature adopted House Bill1295, whichadded section 2252.908ofthe Government Code. Thelawstates thatthe Citymay notenter intothiscontract unless the Contractor submits adisclosure ofinterested parties (Form1295) totheCityatthe timethe Contractor submits thesigned contract. The TexasEthicsCommission hasadopted rulesrequiring thebusiness entity tofileForm1295 electronically with theCommission. Contractor willberequired tofurnish anoriginal notarized Certificate ofInterest Parties before the contract isawarded, inaccordance with Government Code 2252.908. The contractor shall: 1. Log onto the StateEthics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing thetutorial provided bytheState 3. Printacopyofthecompleted Form 1295 4. EntertheCertificate Number onpage 2ofthiscontract. 5. Sign andnotarize the Form 1295 6. Email thenotarized form topurchasing@cityofdenton.com with thecontract number inthe subject line. (EX: Contract 1234 Form 1295) TheCitymust acknowledge thereceipt ofthefiledForm 1295 not laterthan the30thday after Council award. Once aForm 1295isacknowledged, itwillbeposted tothe Texas Ethics Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C INSURANCEREQUIREMENTSAND Upon contract execution, allinsurance requirements shall become contractual obligations, which the successful contractor shall haveadutytomaintain throughout thecourse ofthiscontract. STANDARD PROVISIONS: Withoutlimiting anyoftheotherobligations orliabilities oftheContractor, theContractor shallprovide andmaintainuntilthecontracted workhasbeencompleted andaccepted bytheCityofDenton, Owner, theminimuminsurancecoverage asindicated hereinafter. Contractor shallfilewiththePurchasing Department satisfactory certificates ofinsurance including anyapplicable addendum orendorsements, containing thecontract numberandtitleoftheproject. Contractor may, uponwrittenrequest tothePurchasing Department, askforclarification ofany insurance requirements atanytime; however, Contractor shallnotcommence anyworkordeliverany material untilheorshereceivesnotification thatthecontract hasbeenaccepted, approved, andsigned bytheCityofDenton. Allinsurance policies proposed orobtained insatisfaction oftheserequirements shallcomply withthe following general specifications, andshallbemaintained incompliance withthesegeneral specifications throughout theduration oftheContract, orlonger, ifsonoted: Eachpolicy shallbeissuedbyacompany authorized todobusiness intheState ofTexaswithan A.M. BestCompany ratingofatleastAorbetter. Anydeductibles orself-insured retentions shallbedeclared intheproposal. Ifrequested bythe City, theinsurer shall reduce oreliminate such deductibles orself-insured retentions with respect totheCity, itsofficials, agents, employees andvolunteers; or, thecontractor shallprocure abond guaranteeing payment oflosses andrelated investigations, claim administration anddefense expenses. Liability policies shall beendorsed toprovide thefollowing: Name asAdditional Insured theCityofDenton, itsOfficials, Agents, Employees and volunteers. Thatsuchinsurance isprimary toanyotherinsurance available totheAdditional Insured withrespect toclaims covered underthepolicy andthatthisinsurance applies separately toeach insured against whom claimismade orsuitisbrought. Theinclusion ofmore than oneinsured shallnotoperate toincrease theinsurer'slimitofliability. Cancellation: Cityrequires 30daywritten noticeshould anyofthepoliciesdescribed onthe certificate becancelled ormaterially changed beforetheexpiration date. Should anyoftherequired insurance beprovided under aclaims made form, Contractor shall maintain suchcoverage continuously throughout thetermofthiscontract and, without lapse, fora period ofthree years beyond thecontract expiration, suchthat occurrences arising duringthe contract term which giverisetoclaims made afterexpiration ofthecontract shallbecovered. Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C Should anyoftherequired insurance beprovided under aformofcoverage thatincludes ageneral annual aggregate limit providing forclaims investigation orlegaldefense costs tobeincluded in thegeneral annual aggregate limit, theContractor shalleither doubletheoccurrence limitsorobtain Owners and Contractors Protective Liability Insurance. Should any required insurance lapse during thecontract term, requests forpayments originating aftersuchlapse shall notbeprocessed untiltheCityreceives satisfactory evidence ofreinstated coverage asrequired bythiscontract, effective asofthelapse date. Ifinsurance isnotreinstated, Citymay, atitssoleoption, terminate thisagreement effective onthedateofthelapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: Allinsurance policiesproposed orobtained insatisfaction ofthisContract shalladditionally comply with thefollowing marked specifications, and shallbemaintained incompliance withtheseadditional specifications throughout thedurationoftheContract, orlonger, ifsonoted: X\] A. General Liability Insurance: General Liability insurance withcombined single limits ofnot lessthan $1,000,000.00shall beprovided andmaintained bytheContractor. Thepolicyshallbewritten onanoccurrence basiseitherinasingle policyorinacombination ofunderlying andumbrella orexcess policies. IftheCommercial General Liability form (ISOForm CG 0001 current edition) isused: Coverage Ashallinclude premises, operations, products, andcompleted operations, independent contractors, contractual liability covering thiscontract andbroad form property damage coverage. Coverage Bshallinclude personal injury. Coverage C, medical payments, isnotrequired. IftheComprehensive General Liability form (ISOForm GL0002 Current Edition andISOForm GL0404) isused, itshallinclude atleast: BodilyinjuryandProperty Damage Liability forpremises, operations, products and completed operations, independent contractors andproperty damage resulting from explosion, collapse orunderground (XCU) exposures. Broad formcontractual liability (preferably by endorsement) covering thiscontract, personal injuryliability andbroad form property damage liability. X\] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) ofnotlessthan $500,000eitherinasingle policyorinacombination ofbasicand umbrella orexcess policies. The policy willinclude bodily injuryandproperty damage liability arisingoutoftheoperation, maintenance anduseofallautomobiles andmobile equipment used Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C inconjunction with thiscontract. Satisfaction oftheabove requirement shall beintheform ofapolicy endorsement for: any auto, or allowned hiredandnon-ownedautos. X\] which, inaddition to meeting theminimum statutory requirements forissuance ofsuch insurance, hasEmployer's Liability limits ofatleast $100,000foreachaccident, $100,000pereachemployee, anda $500,000 policylimit foroccupational disease. TheCityneed notbenamed asan "Additional Insured" but theinsurer shallagreetowaiveallrights ofsubrogation against theCity, itsofficials, agents, employees and volunteers foranywork performed fortheCity bytheNamed Insured. Forbuilding orconstruction projects, theContractor shallcomply withtheprovisions ofAttachment 1in Compensation Commission (TWCC). Owner'sandContractor'sProtective Liability Insurance TheContractor shallobtain, payforandmaintain atalltimesduring theprosecution ofthework underthiscontract, anOwner'sandContractor'sProtective Liability insurance policynaming the Cityasinsured forproperty damage andbodilyinjury whichmay ariseintheprosecution ofthe andthepolicy shallbeissuedbythesameinsurance company thatcarries theContractor's liability insurance. Policylimits willbeatleast $500,000.00combined bodilyinjury and property damage peroccurrence witha $1,000,000.00aggregate. FireDamage LegalLiability Insurance Coverage isrequired ifBroad formGeneral Liability isnotprovided orisunavailable tothe contractor orifacontractor leasesorrents aportion ofaCitybuilding. Limits ofnot lessthan each occurrence arerequired. Professional Liability Insurance Professional liability insurance withlimits notlessthan $1,000,000.00perclaimwith respect to negligent acts, errors oromissions inconnection withprofessional services isrequired under this Agreement. Builders' RiskInsurance Builders' RiskInsurance, onanAll-Riskform for100% ofthecompleted valueshall beprovided. Suchpolicy shallinclude as "Named Insured" theCityofDenton andallsubcontractors astheir interests may appear. Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C ATTACHMENT 1 X\] rBuilding orConstruction Projects for Governmental Entities A. Definitions: Certificate ofcoverage ("certificate")-Acopyofacertificate ofinsurance, a certificate ofauthority toself-insure issued bythe commission, oracoverage agreement (TWCC-81, TWCC-82, TWCC-83, orTWCC-84), showing statutory workers' compensation insurance coverage fortheperson'sorentity'semployees providing services onaproject, forthe duration ofthe project. Duration oftheproject - includes thetimefrom thebeginning ofthework onthe project untilthecontractor's/person'sworkontheproject hasbeen completed and accepted bythegovernmental entity. Persons providing services ontheproject ("subcontractor" in §406.096) - includes all persons orentities performing allorpartoftheservices thecontractor has undertaken toperform onthe project, regardless ofwhether thatperson contracted directly with the contractor andregardless ofwhether thatperson hasemployees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motorcarriers, owner-operators, employees ofanysuch entity, or employees ofany entity which furnishes persons toprovide services ontheproject. Services" include, without limitation, providing, hauling, ordelivering equipment or materials, orproviding labor, transportation, orother service related toaproject. Services" does notinclude activities unrelated totheproject, suchasfood/beverage vendors, office supply deliveries, anddelivery ofportable toilets. B. The contractor shall provide coverage, based onproper reporting ofclassification codes and payroll amounts andfiling ofanyoverage agreements, which meets the statutory requirements ofTexas Labor Code, Section 401.011(44) forallemployees oftheContractor providing services ontheproject, forthe duration oftheproject. C. TheContractor mustprovide acertificate ofcoverage tothegovernmental entity prior tobeingawarded the contract. D. Ifthecoverage period shown onthecontractor'scurrent certificate ofcoverage ends duringtheduration oftheproject, thecontractor must, prior totheendofthecoverage period, file anewcertificate ofcoverage withthe governmental entity showing that coverage hasbeen extended. E. The contractor shallobtain from each person providing services onaproject, and provide tothegovernmental entity: 1. acertificate ofcoverage, prior tothat person beginning work ontheproject, so Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C the governmental entity will have onfilecertificates ofcoverage showing coverage forallpersons providing services ontheproject; and 2. nolaterthan sevendays afterreceipt bythecontractor, anew certificate of coverage showing extension ofcoverage, ifthecoverage periodshown onthe current certificate ofcoverage ends during theduration oftheproject. F. The contractor shall retainallrequired certificates ofcoverage fortheduration ofthe project andforone yearthereafter. G. Thecontractor shallnotifythegovernmental entity in writing bycertified mailor personal delivery, within 10days afterthe contractor knew orshould have known, of anychange thatmaterially affects theprovision ofcoverage ofany person providing services onthe project. H. Thecontractor shall postoneachproject siteanotice, inthetext, form and manner prescribed bytheTexas Workers' Compensation Commission, informing allpersons providing services ontheproject that theyarerequired tobecovered, andstating how aperson may verify coverage andreportlackofcoverage. I. Thecontractor shallcontractually require each person with whom itcontracts to provide services onaproject, to: 1. provide coverage, based onproper reporting ofclassification codesandpayroll amounts andfilingofanycoverage agreements, which meets the statutory requirements ofTexas Labor Code, Section 401.011(44) forallofitsemployees providing services ontheproject, forthe duration oftheproject; 2. provide tothecontractor, prior tothat person beginning work onthe project, a certificate ofcoverage showing that coverage isbeing provided forallemployees oftheperson providing services ontheproject, forthe duration oftheproject; 3. provide thecontractor, priortotheendofthecoverage period, anewcertificate of coverage showing extension ofcoverage, ifthe coverage period shown onthe current certificate ofcoverage endsduring theduration oftheproject; 4. obtain fromeachother person withwhom itcontracts, andprovide tothecontractor: a. acertificate ofcoverage, priortotheother person beginning workontheproject; and b. anewcertificate ofcoverage showing extension ofcoverage, prior totheend of thecoverage period, ifthecoverage period shown onthecurrent certificate of coverage endsduring theduration ofthe project; 5. retain allrequired certificates ofcoverage onfilefortheduration oftheproject and Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C forone yearthereafter; 6. notify thegovernmental entity inwriting bycertified mail orpersonal delivery, within 10days after theperson knew orshould haveknown, ofanychange that materially affects theprovision ofcoverage ofanyperson providing services onthe project; and 7. Contractually require each person with whom itcontracts, toperform asrequired byparagraphs (1) - (7), withthecertificates ofcoverage tobeprovided totheperson forwhomtheyareproviding services. J. Bysigning thiscontract or providing orcausing tobeprovided acertificate of coverage, thecontractor isrepresenting tothegovernmental entity thatallemployees ofthecontractor who willprovide services ontheproject willbecovered byworkers' compensation coverage for theduration oftheproject, that the coverage willbebased onproper reporting ofclassification codes andpayroll amounts, andthatallcoverage agreements willbefiledwith theappropriate insurance carrier or, inthecase ofaself- insured, with thecommission'sDivision ofSelf-Insurance Regulation. Providing false ormisleading information maysubject thecontractor toadministrative penalties, criminal penalties, civil penalties, orothercivil actions. K. Th bythecontractor whichentitles thegovernmental entity todeclare thecontract voidif thecontractor does notremedy thebreach within tendays afterreceipt ofnotice of breach from thegovernmental entity. Contract 6389 DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C DocuSignEnvelopeID: 89EC6AE5-23EF-4489-B951-968895F65E4C Certificate OfCompletion EnvelopeId: 89EC6AE523EF4489B951968895F65E4CStatus: Completed Subject: CityCouncilDocusignItem - 6389 SourceEnvelope: Document Pages: 33Signatures: 4Envelope Originator: Supplemental DocumentPages: 0Initials: 0KarenE. Smith CertificatePages: 6 AutoNav: EnabledPayments: 0karen.smith@cityofdenton.com EnvelopeId Stamping: EnabledIP Address: 129.120.6.150 TimeZone: (UTC-06:00) CentralTime (US & Canada) Record Tracking Status: OriginalHolder: KarenE. SmithLocation: DocuSign 6/13/20178:27:51AM karen.smith@cityofdenton.com Signer EventsSignatureTimestamp Karen E. SmithSent: 6/13/20178:31:05AMCompleted karen.smith@cityofdenton.comViewed: 6/13/20178:31:18AM Interim Purchasing ManagerSigned: 6/13/20178:31:56AM UsingIPAddress: 129.120.6.150CityofDenton SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign JeanAbiassiSent: 6/13/2017 8:31:59AM Jean.Abiassi@Zachrycorp.comResent: 6/13/20174:12:21PM President & COOResent: 6/15/201710:30:39AM SecurityLevel: Email, AccountAuthentication Resent: 6/20/201712:49:42PMUsingIPAddress: 12.68.242.131Optional) Viewed: 6/14/20178:36:53AMSignedusingmobileSigned: 6/20/20171:15:14PM ElectronicRecordandSignatureDisclosure: Accepted: 6/14/20178:36:53AM ID: 8ed4db18-2919-46c5-85df-3735d7738ea1 Jennifer DeCurtisSent: 6/20/2017 1:15:17PM jennifer.decurtis@cityofdenton.comViewed: 6/20/20171:57:16PM Deputy CityAttorneySigned: 6/20/20171:57:29 PM CityofDenton UsingIPAddress: 129.120.6.150SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign JuliaWinkleySent: 6/20/20171:57:31 PMCompleted julia.winkley@cityofdenton.comViewed: 6/20/20173:20:34PM Contracts Administration SupervisorSigned: 6/28/20179:47:47AMUsingIPAddress: 129.120.6.150CityofDenton SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Signer EventsSignatureTimestamp ToddHilemanSent: 6/28/2017 9:47:51 AM todd.hileman@cityofdenton.comViewed: 6/28/20179:49:28AM City ManagerSigned: 6/28/2017 9:49:35AM CityofDenton UsingIPAddress: 47.190.47.120SecurityLevel: Email, AccountAuthentication SignedusingmobileOptional) ElectronicRecordandSignatureDisclosure: Accepted: 2/8/20176:52:51PM ID: 8154723a-9757-4d53-a4b5-794656233671 Jennifer WaltersSent: 6/28/2017 9:49:37AM jennifer.walters@cityofdenton.comViewed: 6/29/201710:12:44AM CitySecretarySigned: 6/29/2017 10:28:52AM CityofDenton UsingIPAddress: 129.120.6.150SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign In Person Signer EventsSignatureTimestamp Editor Delivery EventsStatusTimestamp Agent Delivery EventsStatusTimestamp Intermediary Delivery EventsStatusTimestamp Certified Delivery EventsStatusTimestamp Carbon Copy EventsStatusTimestamp JuliaWinkleySent: 6/20/20171:15:16 PM julia.winkley@cityofdenton.comViewed: 6/28/20179:46:09AM ContractsAdministrationSupervisor CityofDenton SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Sherri ThurmanSent: 6/20/20171:15:16PM sherri.thurman@cityofdenton.com SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Jane RichardsonSent: 6/28/2017 9:47:49 AM jane.richardson@cityofdenton.comViewed: 6/28/20171:01:36PM AssistantCitySecretary CityofDenton SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Robin FoxSent: 6/28/2017 9:47:49 AM Robin.fox@cityofdenton.com SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: Carbon Copy EventsStatusTimestamp Accepted: 10/9/20151:39:51PM ID: 04463961-03db-4c4d-9228-d660d6146ed6 Jennifer BridgesSent: 6/29/201710:28:55AM jennifer.bridges@cityofdenton.com ProcurementAssistant CityofDenton SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Jane RichardsonSent: 6/29/2017 10:28:56AM jane.richardson@cityofdenton.comViewed: 6/29/201710:34:18AM AssistantCitySecretary CityofDenton SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Noreen HousewrightSent: 6/29/2017 10:28:57AM noreen.housewright@cityofdenton.com SeniorTransportationEngineer CityofDenton SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Annie BungerSent: 6/29/2017 10:28:59 AM annie.bunger@cityofdenton.comViewed: 6/29/201710:30:43AM SecurityLevel: Email, AccountAuthentication Optional) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Notary EventsSignatureTimestamp Envelope Summary EventsStatusTimestamps Envelope SentHashed/Encrypted6/29/201710:28:59AM Certified DeliveredSecurity Checked6/29/201710:28:59AM SigningCompleteSecurity Checked6/29/201710:28:59AM CompletedSecurity Checked6/29/201710:28:59 AM Payment EventsStatusTimestamps Electronic Record andSignature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE Fromtimetotime, CityofDenton (we, usorCompany) mayberequired bylawtoprovide to youcertainwritten noticesordisclosures. 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