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6518 - Underground Electric Service Installation, 3.Statement of Work/ SpecificationsRFP # 6518 Technical Specifications Underground Electric Service Installation EXHIBIT 3 PURPOSE The purpose of this specification is to provide the information necessary to allow contractors to submit a proposal on a contract for the installation of certain underground electric utilities for Denton Municipal Electric (DME). The work will be performed on 13.2/7.62kV Grounded WYE primary overhead and underground electric utility circuits and related secondary voltages supplied by Denton Municipal Electric (DME) in Denton, Texas. Projects anticipated for underground construction are residential subdivisions, commercial developments, electrical substations, and placement of underground lines along city streets and state roads. This contract will be for the labor, equipment, tools, supervision, bonds and insurance to complete installation of electric facilities. The contractor is expected to complete all work in a timely manner, with a minimum of DME supervision. DME will provide all materials required for construction but will not provide supplies and materials necessary for operating the contractor’s equipment. Approximately $2 million was spent under the current contract during the previous three years. While growth trends appear to be continuing, DME guarantees no minimum amount of construction under any future contract. The contract being sought by this invitation will not be an exclusive underground construction contract. Denton Municipal Electric reserves the right to enter into additional contracts with other contractors for underground utility construction when, according to its own evaluation, there is need. The following are examples of situations that might be considered reason for seeking additional contracts: Workload Timeframe issues Specific or special projects Transmission line construction Substation construction Fiber Optic construction Others DME shall be able to negotiate pricing for any unusual or unspecific charges after contract has been awarded. Questions about this specification shall be directed to: Jerry Fielder Rowdy Patterson Engineering Services Manager Construction Line Superintendent Denton Municipal Electric Denton Municipal Electric 1659 Spencer Road OR 1701 C Spencer Road Denton, TX 76205 Denton, TX 76205 Phone (940) 349-7173 Phone (940) 349-7669 Brent.Heath@cityofdenton.com Rowdy.Patterson@cityofdenton.com GENERAL PROVISIONS Location for all work will be in or near the city limits of Denton, Texas. Representing Denton Municipal Electric for this contract will be an Electric Distribution Department Crew Foreman/Contractor Coordinator. The Crew Foreman/Contractor Coordinator, or his designated representative, shall have the responsibility of contract oversight. The Crew Foreman/ Contractor Coordinator shall have authority to ensure Contractor compliance with specifications, drawings, regulations and safe work practices. The DME Crew Foreman/Contractor Coordinator shall have the authority to inspect work, accept construction work for payment, reject work, stop construction, and require corrections. The Crew Foreman/Contractor Coordinator shall complete a formal audit of all construction units prior to approving payment of invoices. Projects in progress under the existing contract will continue until completed by the existing contractor. The work done under the existing contract will be done at the existing contract price. The Contract will be in effect after award date and all terms and conditions will apply from that date. The contractor shall warranty all work for two years. If damages to equipment or facilities occur, and it is found by DME not to be the Contractor’s responsibility for such damages, the contractor will not be liable for repair or replacement of such damaged items. The contractor shall comply with the following codes and regulations: National Electrical Safety Code (current version) APPA Safety Manual Vendor’s annual US Department of Labor OSHA 300 Logs City of Denton ordinances and regulations Texas laws and regulations Federal laws and regulations The Contractor shall furnish adequate managerial, supervisory, licensed journeyman, and technical personnel on the site to insure expeditious and competent handling of all work. A Superintendent, experienced in major construction of the type required by DME and who is a permanent member of the Contractor’s organization, shall be available to Denton Municipal Electric staff when the contractor is working on any DME project. This Supervisor’s first priority will be the execution of this contract with DME and any other duties will be secondary to that. The Supervisor shall also look over any new project prior to commencement of work and bring up any concerns before the project begins. Meetings regarding this contract will be held in City of Denton offices. PLANS Denton Municipal Electric’s Engineering Department will issue construction plans for all projects. The DME Crew Foreman/Contractor Coordinator may approve incidental work not part of a plan. If any part of construction must be reworked because of a plan revision, then all units actually installed, whether before or after the change, will be paid for. PERMITS DME will be responsible for obtaining all crossing permits and easements including Texas Department of Transportation Permits and City of Denton Clearing and Grading and Right-of-way Permits, where required. The Contractor will be responsible for complying with all provisions set forth within each permit. Contractor shall immediately notify DME if any significant deviation or problem occurs during the installation project. UTILITIES and LOCATES The Contractor will be responsible for obtaining all necessary excavation locations (Dig Tess) and coordinating with other utilities in the work vicinity prior to digging. The Contractor is solely responsible for maintaining knowledge of current regulations, requirements and laws related to utilities and locates. The following are the most common utilities having facilities in and around the City of Denton. Other facilities may be present and each site shall be thoroughly researched prior to any work beginning. If a representative from any other utility is required to be onsite during excavation, the Contractor shall notify DME Crew Foreman/Contractor Coordinator. Utility Company Type of Service Verizon Telephone Charter Communications Cable Television Oncor (TXU) Electric, Gas Co-Serv Electric, Gas, Communications City of Denton Sewer, Water DME Electric, Gas, Communications CREW COORDINATION The contractor will be required to coordinate construction activities with other organizations performing work in the same project areas. Such coordination shall not entitle the contractor to any claims or additional compensation. Some work may be required on weekends and holidays to coordinate with other organizations. Payment will be made based only on unit cost for all construction. CUSTOMERS PROPERTY Contactor shall be responsible for damage to customer’s property and damage to other utilities (i.e. water, electric, gas, cable, phone, and sewer) and any other facilities that are damaged due to contactor negligence. Contactor shall leave work areas in acceptable condition (i.e. landscaping, fence etc. shall be restored). PROPERTY LINES AND MONUMENTS The contractor shall protect all property corners makers, and when any such marker or monuments are in danger of being disturbed, they shall be properly referenced and if disturbed shall be reset at the expense of the contractor. EXISTING STRUCTURES The plans show the locations of all known surface and subsurface structures. However, DME assumes no responsibility for failure to show any of these structures on the plans, or to show them in their exact location. It is mutually agreed that such failure shall not be considered sufficient basis for claims for additional compensation for extra work or for increasing the pay quantities in any manner whatsoever, unless the obstruction encountered is such as to necessitate unusual changes in the lines or grades, or requires the building of special work, provisions for which are not made in the plans and proposal, in which case the provisions in these specifications for extra work shall apply.