6577 - Light Duty Vehicles, 0.Main Solicitation
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Materials Management Department
901-B Texas Street
Denton, Texas 76209
INVITATION FOR BID – BEST VALUE
IFB - BV 6577
LIGHT DUTY VEHICLES
FOR THE CITY OF DENTON
NIGP CLASS and ITEM
071-04
072-00
Issue Date: September 12, 2017
Response due Date and Time (Central Time):
Thursday, October 5, 201, 11:00 A.M.
Table of Contents
1. INTRODUCTION 3
2. COMMODITY OR SERVICE DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 3
4. SCHEDULE OF EVENTS 4
5. PRE-SUBMITTAL CONFERENCE AND WALKTHROUGH 4
6. CONTRACT TERM 4
7. PRICING 4
8. PRICE ADJUSTMENTS 5
9. COOPERATIVE PURCHASING / PIGGYBACK OPTION 5
10. ADDENDA 5
11. BUSINESS OVERVIEW 6
12. EXCEPTIONS 6
13. DISCLOSURES 6
14. ACKNOWLEDGEMENT 6
15. SUBMITTAL INSTRUCTIONS 6
16. HARD COPY SUBMISSION FORMAT 7
17. ELECTRONIC SUBMISSIONS 7
18. EVALUATION PROCEDURES 7
19. CONTACT BETWEEN RESPONDENT AND THE CITY 9
SOLICITATION CHECKLIST 10
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 11
ATTACHMENT B-SUBMISSION EXCEPTIONS 13
ATTACHMENT C 14
NOT APPLICABLE 14
ATTACHMENT D-REFERENCES 15
ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE 16
ATTACHMENT F-ACKNOWLEDGEMENT 17
APPLICATION FOR LOCAL BIDDER PREFERENCE CONSIDERATION 18
Exhibit 1 Pricing Sheet
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work or Technical Specifications
INTRODUCTION
In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271, the City of Denton (the City) is requesting submissions to contract with an individual or business
with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients.
The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative
methods to deal with municipal challenges, and cost effective solutions.
A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation.
COMMODITY OR SERVICE DESCRIPTION
The City is seeking a term contract for the supply of LIGHT DUTY VEHICLES to be purchased as needed over the contract term.
The products and services shall be accomplished per all exhibits identified in the table of contents.
MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to
not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
Three (3) years’ experience providing similar products or services.
Three (3) references from governmental entities for the products or services requested. The City prefers references from municipalities of similar size.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual
or business must have all licensure required by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: Phone 512-463-5578; or email corpcert@sos.state
.tx.us.
Submittal documents including a cover sheet, Solicitation Checklist, Attachments A -F and Exhibit 1, per the method described in SUBMITTAL INSTRUCTIONS.
Meet the specifications per - Exhibit 3, Section B.