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5756 TNP amendment 4 EXECUTED DocuSign Envelope ID: D40A23E5-6E7B-4FBB-BF25-633EA68635F0 Docusign City Manager Approval Transmittal Coversheet File Name Purchasing Contact Contract Value Piggy Back Option Contract Expiration DocuSign Envelope ID: D40A23E5-6E7B-4FBB-BF25-633EA68635F0 Request for City Manager Approval of Purchase DATE: 9/8/17 Questions concerning this acquisition may be directed DEPARTMENT: Materials Management to James Wilder 349-8953. Contact Phone ACM: Mario Canizares SUBJECT Request approval of Amendment #4 to an existing contract between the City and Teague, Nall and Perkins Inc. for professional engineering design services in the amount of $58,000, for a new total contract value of $462,430 (Contract 5756). FILE INFORMATION The City has an existing contract with Teague, Nall and Perkins, Inc. through which they have already designed approximately 20,000 feet of sanitary sewer line and 16,000 feet of water line for the FY 2015 and FY 2016 replacement CIP. The original contract has been amended three times previously. The first and second amendments added design of water line segments that were adjacent to the existing wastewater line segments already under design. The third amendment was for an 850 foot segment of sanitary sewer on Geesling Road north of University Avenue. The amendment totals are as follows: Original Contract Value $286,730 Amendment #1 $17,100 Amendment #2 $93,600 Amendment #3 $7,000 Amendment #4 (proposed) $58,000 New Contract Not to Exceed Amount $462,430 th The 4 Amendment will be for engineering services to design an additional 3,850 feet of replacement sanitary sewer line at seven different locations within the City as indicated in Attachment 1. The lines to be designed constitute the portion of the planned FY 2017 sanitary sewer CIP that cannot be designed in-house due to time constraints. The designed lines will be built by in-house construction crews. PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS) The original contract was awarded by City Council on February 17, 2019 (Ordinance 2015-040). The second amendment for $93,600 was approved by City Council on June 29, 2016 (Ordinance 2016-193). RECOMMENDATION Recommend approval of amendment #4. The cost is reasonable with regards to the scope of work and internal design staff cannot meet the deadlines required by the Wastewater Department without delaying the delivery of higher priority projects. Revised 6/17 DocuSign Envelope ID: D40A23E5-6E7B-4FBB-BF25-633EA68635F0 BASIS FOR SELECTION Teague, Nall and Perkins, Inc. is already under contract for the same type of services. They have provided excellent service and design on the FY 2015 and FY 2016 CIP and there is every reason to believe they will do the same for the FY 2017 CIP. PRINCIPAL PLACE OF BUSINESS 1517 Centre Place Drive Suite 320 Denton, Texas 76205 ESTIMATED SCHEDULE OF PROJECT Survey October 2017 60% Design Plans December 2017 Final Design Plans February 2018 CONTRACT ADMINISTRATOR James Wilder, P.E. Senior Engineer Capital Projects FISCAL INFORMATION Wastewater Revenue funds from JDE numbers: 640311541.1360.21100 ($6,000), 640312541.1360.21100 ($3,000), 640315541.1360.21100 ($13,000), 640316541.1360.21100 ($23,000), 640317541.1360.21100 ($3,000), 640318541.1360.21100 ($7,000), 640319541.1360.21100 ($3,000) Attachment 1: Amendment #4 Requested by: James Wilder 349-8953 PO # 172292 Respectfully submitted: Purchasing Expenditure Approved: __________________________ City Manager or Designate __________________________ Date Revised 6/17 DocuSign Envelope ID: D40A23E5-6E7B-4FBB-BF25-633EA68635F0 DocuSign Envelope ID: D40A23E5-6E7B-4FBB-BF25-633EA68635F0 DocuSign Envelope ID: D40A23E5-6E7B-4FBB-BF25-633EA68635F0 Certificate Of Completion Envelope Id: D40A23E56E7B4FBBBF25633EA68635F0Status: Completed Subject: ****City Manager Approval ******Docusign Item 5756 Amend 4 Source Envelope: Document Pages: 6Signatures: 3Envelope Originator: Supplemental Document Pages: 0Initials: 0Karen E. Smith Certificate Pages: 5 AutoNav: EnabledPayments: 0karen.smith@cityofdenton.com EnvelopeId Stamping: EnabledIP Address: 10.102.101.12 Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: OriginalHolder: Karen E. SmithLocation: DocuSign 9/8/2017 3:24:46 PM karen.smith@cityofdenton.com Signer EventsSignatureTimestamp Karen E. SmithSent: 9/8/2017 3:30:30 PM karen.smith@cityofdenton.comViewed: 9/8/2017 3:30:43 PM Interim Purchasing ManagerSigned: 9/8/2017 3:32:14 PM City of Denton Using IP Address: 129.120.6.150 Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd HilemanSent: 9/8/2017 3:32:15 PM todd.hileman@cityofdenton.comViewed: 9/8/2017 3:49:34 PM City ManagerSigned: 9/8/2017 3:49:47 PM City of Denton Using IP Address: 174.238.13.247 Security Level: Email, Account Authentication Signed using mobile (Optional) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 In Person Signer EventsSignatureTimestamp Editor Delivery EventsStatusTimestamp Agent Delivery EventsStatusTimestamp Intermediary Delivery EventsStatusTimestamp Certified Delivery EventsStatusTimestamp Carbon Copy EventsStatusTimestamp Robin FoxSent: 9/8/2017 3:32:15 PM Robin.fox@cityofdenton.com Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy EventsStatusTimestamp Jennifer BridgesSent: 9/8/2017 3:49:49 PM jennifer.bridges@cityofdenton.com Procurement Assistant City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Julia WinkleySent: 9/8/2017 3:49:49 PM julia.Winkley@cityofdenton.com Contracts Administration Supervisor City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jim WilderSent: 9/8/2017 3:49:49 PM james.wilder@cityofdenton.com Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Annie BungerSent: 9/8/2017 3:49:50 PM annie.bunger@cityofdenton.comViewed: 9/8/2017 3:50:48 PM Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary EventsSignatureTimestamp Envelope Summary EventsStatusTimestamps Envelope SentHashed/Encrypted9/8/2017 3:49:50 PM Certified DeliveredSecurity Checked9/8/2017 3:49:50 PM Signing CompleteSecurity Checked9/8/2017 3:49:50 PM CompletedSecurity Checked9/8/2017 3:49:50 PM Payment EventsStatusTimestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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