6446 fully executed CIP Proj Support Mgmt Svcs - FNI
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: A70798A3-5A6C-462B-A53E-BCF78816D9A5
6446
4/28/2018
$80,000
CIP Project Mgmt & Support (FNI)
Rebecca Hunter
no
PSA
Request for City Manager Approval of Purchase
DATE: 04/27/2017 Questions concerning this
acquisition may be directed to
DEPARTMENT: Engineering Galen Gillum (940) 349-7656.
ACM: Jon Fortune
SUBJECT
Approve the purchase of CIP Engineering Services from Freese and Nichols, Inc., in the, not-to-
exceed amount of $80,000 (File 6446)
FILE INFORMATION
This purchase will provide assistance to the newly appointed Interim City Engineer in the form
of experienced project management expertise from an engineering services firm that is a national
leader in Program Management of CIP Projects. Freese and Nichols is the most qualified firm to
perform this work based on their extensive work for the City on various projects currently, and
for nearly 50 years in the past, and based on their nationally-renowned staff of project and
program management experts who are well published, well respected, and well known for this
expertise.
As the Capital Projects groups works to implement better Project Management, the assistance
from this valuable partner will be key to making improvements in our processes, to ensuring the
department has adequate coverage of Project Managers for the growing list of active projects,
and will provide a solid part of the support team as the Interim City Engineer transitions into his
new role while still keeping his previously assigned tasks moving forward.
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
None
RECOMMENDATION
Engineering recommends issue of a contract to Freese and Nichols, Inc. for a not-to-exceed
amount of $80,000.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Ft. Worth, TX (with a local office in Denton as well)
FILE INFORMATION
In accordance with Texas Local Government Code 252.022, the procurement of professional
services is exempt from the requirement of competition based selection. Therefore, the City
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PROFESSIONAL SERVICES AGREEMENT
FOR ARCHITECT OR ENGINEER
FILE 6446
STATE OF TEXAS §
COUNTY OF DENTON §
THIS AGREEMENT is made and entered into on ________________________, by and
between the City of Denton, Texas, a Texas municipal corporation, with its principal office at
215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called “OWNER”
and Freese and Nichols, Inc., with its corporate office at 4055 International Plaza, Suite 200, Fort
Worth, Texas, 76109, hereinafter called “CONSULTANT,” acting herein, by and through their
duly authorized representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows:
ARTICLE I
EMPLOYMENT OF CONSULTANT
The OWNER hereby contracts with the CONSULTANT, as an independent contractor,
and the CONSULTANT hereby agrees to perform the services herein in connection with the
Project as stated in the sections to follow, with diligence and in accordance with the highest
professional standards customarily obtained for such services in the State of Texas. The
professional services set out herein are in connection with the following described project:
The Project shall include, without limitation, CIP Project Management & Support
Services.
ARTICLE II
SCOPE OF SERVICES
The CONSULTANT shall perform the following services in a professional manner:
A. To perform all those services set forth in CONSULTANT’s proposal, which proposal is
attached hereto and made a part hereof as Exhibit “A” as if written word for word herein.
B. CONSULTANT shall perform all those services set forth in individual task orders which
shall be attached to this Agreement and made a part hereof for all purposes as separate
agreements.
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CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bidder's attention is directed to the insurance requirements below. It is highly recommended
that bidders confer with their respective insurance carriers or brokers to determine in advance
of Bid submission the availability of insurance c ertificates and endorsements as prescribed
and provided herein. If an apparent low bidder fails to comply strictly with the insurance
requirements, that bidder may be disqualified from award of the contract. Upon bid award, all
insurance requirements shall become contractual obligations, which the successful bidder
shall have a duty to maintain throughout the course of this contract.
Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shal l
provide and maintain until the contracted work has been completed and accepted by the City of
Denton, Owner, the minimum insurance coverage as indicated hereinafter.
As soon as practicable after notification of bid award, Contractor shall file with the Purchasing
Department satisfactory certificates of insurance, containing the bid number and title of the
project. Contractor may, upon written request to the Purchasing Department, ask for
clarification of any insurance requirements at any time; however, Contractors are strongly
advised to make such requests prior to bid opening, since the insurance requirements may not be
modified or waived after bid opening unless a written exception has been submitted with the bid.
Contractor shall not commence any work or deliver any material until he or she receives
notification that the contract has been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply
with the following general specifications, and shall be maintained in compliance with these
general specifications throughout the duration of the Contract, or longer, if so noted:
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EXHIBIT A
SCOPE OF SERVICES AND RESPONSIBILITIES OF OWNER
ENGINEERING ON-CALL SERVICES
FOR THE CITY OF DENTON
PROFESSIONAL SERVICES: FNI shall render the following professional services in
connection with the development of the Project:
SCOPE OF SERVICES
Freese and Nichols, Inc. is engaging with the City of Denton, Texas (OWNER) to provide
professional engineering services in an on-call capacity to address engineering and development
issues impacting the OWNER, from both a physical or design aspect, as a result of general growth
within the community, new development, redevelopment or from issues external but affecting the
OWNER. Freese and Nichols, Inc. (FNI) will address such issues by providing concise
recommendations to the OWNER, as well as serve on behalf of the OWNER at meetings, public
hearings, or other formal business of OWNER.
It is understood that FNI is being engaged to verify that plans prepared by others, and submitted by
others for OWNER’s approval.
ARTICLE I
BASIC SERVICES: FNI will provide the following services, at the OWNER’s request, on a
regular and recurring basis. All recurring work and meetings are to be held based on the schedule
shown in A below, unless otherwise requested by the OWNER and scheduling is agreed -to by
FNI’s staff in advance:
A. Provide 30 hours of engineer’s time per week. Engineer shall typically be at OWNER’s offices
up to three (3) days or twenty-four (24) hours per week. The remaining six (6) hours per week
of engineer’s time will be flexible to meet the needs of the OWNER, either being spent in
OWNER’s offices or in FNI offices. It is further understood that FNI’s Designated
Representative will provide on average a maximum of twenty-four (24) hours service per week
with the remaining six (6) hours per week to be provided as needed by other qualified FNI staff.
The specific schedule for the Denton office days will be determined and mutually agreed -to by
OWNER and FNI. During the duration of the contract, these days may be modified by mutual
agreement.
B. Attend meetings at the OWNER’s request with entities such as TxDOT, Denton County, and
surrounding communities to provide input on engineering issues.
C. Provide site observation of OWNER projects under construction and prepare site visit
documentation.
D. Attend pre-design meetings with applicants or design consultants, as directed by the OWNER,
such meetings are to provide engineers with necessary criteria and guidelines to be used in
preparing plans
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Rate
Professional - 1 107
Professional - 2 130
Professional - 3 146
Professional - 4 169
Professional - 5 197
Professional - 6 225
Construction Manager - 1 85
Construction Manager - 2 111
Construction Manager - 3 131
Construction Manager - 4 164
CAD Technician/Designer - 1 91
CAD Technician/Designer - 2 117
CAD Technician/Designer - 3 145
Corporate Project Support - 1 87
Corporate Project Support - 2 105
Corporate Project Support - 3 139
Intern/ Coop 53
Rates for In-House Services
Technology Charge Bulk Printing and Reproduction
$8.50 per hour B&W Color
Small Format (per copy)$0.10 $0.25
Travel Large Format (per sq. ft.)
Standard IRS Rates Bond $0.25 $0.75
Glossy / Mylar $0.75 $1.25
Vinyl / Adhesive $1.50 $2.00
Mounting (per sq. ft.)$2.00
Binding (per binding)$0.25
OTHER DIRECT EXPENSES:
These rates are subject to annual adjustment. Last Updated February 2015.
1022015
Schedule of Charges:
Position
Compensation to FNI will be based on this Schedule of Charges.
Other direct expenses are reimbursed at actual cost times a multiplier of 1.10.They include outside printing and reproduction
expense,communication expense,travel,transportation and subsistence away from the FNI office and other miscellaneous
expenses directly related to the work,including costs of laboratory analysis,test,and other work required to be done by
independent persons other than staff members.For Resident Representative services performed by non-FNI employees and
CAD services performed In-house by non-FNI employees where FNI provides workspace and equipment to perform such
services,these services will be billed at cost times a multiplier of 2.0.This markup approximates the cost to FNI if an FNI
employee was performing the same or similar services.
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Certificate Of Completion
Envelope Id: A70798A35A6C462BA53EBCF78816D9A5 Status: Completed
Subject: ****City Manager Approval ******Docusign Item 6446 CIP Proj. Mgmt & Support Freese and Nichols. Inc
Source Envelope:
Document Pages: 26 Signatures: 6 Envelope Originator:
Supplemental Document Pages: 0 Initials: 2 Rebecca Hunter
Certificate Pages: 6
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 rebecca.hunter@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
4/27/2017 2:09:29 PM
Holder: Rebecca Hunter
rebecca.hunter@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Rebecca Hunter
rebecca.hunter@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 4/27/2017 2:30:28 PM
Viewed: 4/27/2017 2:30:38 PM
Signed: 4/27/2017 2:35:37 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Karen E. Smith
karen.smith@cityofdenton.com
Interim Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 66.87.121.255
Signed using mobile
Sent: 4/27/2017 2:35:39 PM
Viewed: 4/27/2017 2:54:28 PM
Signed: 4/27/2017 2:55:31 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Thomas Haster, P.E.
TH@freese.com
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 97.75.108.6
Sent: 4/27/2017 2:55:34 PM
Viewed: 4/27/2017 3:30:23 PM
Signed: 4/27/2017 3:39:53 PM
Electronic Record and Signature Disclosure:
Accepted: 4/27/2017 3:30:23 PM
ID: 77126a08-3e6e-48af-8a27-1282b5188a09
John Knight
john.knight@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 162.72.205.189
Sent: 4/27/2017 3:39:55 PM
Viewed: 4/28/2017 1:19:33 AM
Signed: 4/28/2017 1:19:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Signer Events Signature Timestamp
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 70.196.12.62
Signed using mobile
Sent: 4/28/2017 1:19:50 AM
Viewed: 4/28/2017 4:09:58 AM
Signed: 4/28/2017 4:10:49 AM
Electronic Record and Signature Disclosure:
Accepted: 2/8/2017 4:52:51 PM
ID: 8154723a-9757-4d53-a4b5-794656233671
Jennifer Walters
jennifer.walters@cityofdenton.com
City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 4/28/2017 4:10:52 AM
Resent: 5/4/2017 9:35:50 AM
Viewed: 5/4/2017 12:20:34 PM
Signed: 5/4/2017 12:20:51 PM
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Sherri Thurman
sherri.thurman@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 4/27/2017 3:39:55 PM
Viewed: 5/4/2017 12:23:51 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Robin Fox
Robin.fox@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 4/28/2017 1:19:50 AM
Electronic Record and Signature Disclosure:
Accepted: 10/9/2015 11:39:51 AM
ID: 04463961-03db-4c4d-9228-d660d6146ed6
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 5/4/2017 12:20:54 PM
Viewed: 5/4/2017 12:26:59 PM
Electronic Record and Signature Disclosure:
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ID:
Carbon Copy Events Status Timestamp
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 5/4/2017 12:20:54 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Julia Winkley
julia.Winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 5/4/2017 12:20:54 PM
Viewed: 5/4/2017 2:35:05 PM
Electronic Record and Signature Disclosure:
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ID:
Galen Gillum
galen.gillum@cityofdenton.com
Security Level: Email, Account Authentication
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Sent: 5/4/2017 12:20:54 PM
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Envelope Sent Hashed/Encrypted 5/4/2017 12:20:54 PM
Certified Delivered Security Checked 5/4/2017 12:20:54 PM
Signing Complete Security Checked 5/4/2017 12:20:54 PM
Completed Security Checked 5/4/2017 12:20:54 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: Thomas Haster, P.E., Todd Hileman, Robin Fox