6580 - Federal Govermental Relations and Lobbying Services, 2.General Provisions/ Terms and Conditions
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Materials Management Department
901-B Texas Street
Denton, Texas 76209
940-349-7100
purchasing@cityofdenton.com
RFP – 6580
Exhibit 2
General Provisions –Terms and Conditions
Commodities and Services other than Construction
The following document provides details of the City’s General Provisions, Terms and Conditions, insurance requirements and sample contract for the purchase of goods and services, other
than construction. This exhibit governs the solicitation and supporting exhibits as identified in the Main Document Table of Contents.
Table of Contents
A. GENERAL PROVISIONS 4
1. SILENCE OF SPECIFICATIONS 4
2. RESPONDENTS COST TO DEVELOP SUBMITTAL 4
3. MINIMUM RESPONSE 4
4. VALIDITY PERIOD 4
5. REJECTION OF SUBMITTAL 4
6. PROPRIETARY INFORMATION 5
7. NON-ENDORSEMENT 5
8. ASSIGNMENT 5
9. UNAUTHORIZED COMMUNICATIONS 5
10. DISQUALIFICATIONS 6
11. INTELLECTUALLY PROPERTY INDEMNIFICATION 6
12. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (GOVERNMENTAL ENTITY OWNERSHIP) 6
13. PATENT RIGHTS 6
14. PREFERENCES 7
15. AWARD 8
16. CONTRACTS 9
17. INSURANCE 9
18. PERFORMANCE LIQUIDATED DAMAGES 9
19. WARRANTIES 9
20. QUANTITIES 9
21. SAMPLES 9
22. AUTHORIZED DISTRIBUTOR 10
23. SUBSTITUTIONS 10
24. PRODUCT CHANGES DURING CONTRACT TERM 10
25. ADDING NEW PRODUCTS OR SERVICES TO THE CONTRACT AFTER AWARD 10
26. SHIPPING, DELIVERY, AND PACKAGING 11
27. SAFETY AND ENVIRONMENTAL HAZARDS 12
28. CONTRACTOR STANDARDS OF PERFORMANCE 12
29. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS 13
30. ADDITIONAL GENERAL REQUIREMENTS 13
31. PAYMENT AND PERFORMANCE REQUIREMENTS 13
a. PAYMENT AND INVOICES: 13
b. PAYMENT TO PERFORMANCE MILESTONES 14
c. TAX EXEMPTION 14
B. STANDARD PURCHASE TERMS AND CONDITIONS 14
APPENDIX A- INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS 30
APPENDIX B – SAMPLE CONTRACT 37
A. GENERAL PROVISIONS 4
1. SILENCE OF SPECIFICATIONS 4
2. RESPONDENTS COST TO DEVELOP SUBMITTAL 4
3. MINIMUM RESPONSE 4
4. VALIDITY PERIOD 4
5. REJECTION OF SUBMITTAL 4
6. PROPRIETARY INFORMATION 5
7. NON-ENDORSEMENT 5
8. ASSIGNMENT 5
9. UNAUTHORIZED COMMUNICATIONS 5
10. DISQUALIFICATIONS 6
11. INTELLECTUALLY PROPERTY INDEMNIFICATION 6
12. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (GOVERNMENTAL ENTITY OWNERSHIP) 6
13. PATENT RIGHTS 6
14. PREFERENCES 7
15. AWARD 8
16. CONTRACTS 9
17. INSURANCE 9
18. PERFORMANCE LIQUIDATED DAMAGES 9
19. WARRANTIES 9
20. QUANTITIES 9
21. SAMPLES 9
22. AUTHORIZED DISTRIBUTOR 10
23. SUBSTITUTIONS 10
24. PRODUCT CHANGES DURING CONTRACT TERM 10
25. ADDING NEW PRODUCTS OR SERVICES TO THE CONTRACT AFTER AWARD 10
26. SHIPPING, DELIVERY, AND PACKAGING 11
27. SAFETY AND ENVIRONMENTAL HAZARDS 12
28. CONTRACTOR STANDARDS OF PERFORMANCE 12
29. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS 13
30. ADDITIONAL GENERAL REQUIREMENTS 13
31. PAYMENT AND PERFORMANCE REQUIREMENTS 13
a. PAYMENT AND INVOICES: 13
b. PAYMENT TO PERFORMANCE MILESTONES 14
c. TAX EXEMPTION 14
B. STANDARD PURCHASE TERMS AND CONDITIONS 14
APPENDIX A- INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS 30
APPENDIX B – SAMPLE CONTRACT 37