Loading...
6475 - Janitorial Services, 0.Main Solicitation (4)/ Materials Management Department 901-B Texas Street Denton, Texas 76209 940-349-7100 purchasing@cityofdenton.com RFP – 6475 EXHIBIT 3 SCOPE OF WORK SCOPE OF WORK AND PRODUCT SPECIFICATIONS The scope of work and/or technical specifications shall be finalized upon the selection of the Contractor. The proposal submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process to implement the requirements of the scope of work and/or technical specification below. It is anticipated that the scope proposal submission will include, at a minimum, the following: SECTION I. GENERAL CONDITIONS Each proposer shall be held to have examined the areas and premises under consideration and confirms he fully understands these specifications, scope of services, and the City’s needs and satisfies himself that he is cognizant of all factors relating to the requirements contained in these specifications as no extra charges or compensation will be allowed after the award of the contract. To arrange tours of various facilities, contact the Facilities Management Representative, David Saltsman at 940-349-7200, outside of the “Pre-Bid Conference” meeting scheduled for July 10 2017, at 9:00 a.m., 869 S Woodrow, Denton TX 76205 Internet link to meeting location: https://www.google.com/webhp?sourceid=chrome-instant&ion=1&espv=2&ie=UTF-8&safe=active&ssui=on#q=869+S+Woodrow,+Denton+TX&safe=active&ssui=on Buildings by Square Foot are shown on Exhibit 1 – Pricing Sheet. Each Building is defined by building square footage, the number of days and times required for services in designated area. SUPPLIES/EQUIPMENT Contractor will provide all necessary cleaning supplies and equipment as may be required to perform the cleaning assignments outlined in the specifications. Equipment and supplies for each building shall be new or like new and appropriately sized. A quaternary-based disinfectant will be used where disinfectant is specified. Disinfectant will be applied per manufacturer’s instruction. All supplies and materials shall be of the highest quality. No additional charges shall be made to the City for these items. All Contractor-furnished supplies and materials shall be appropriate size, quantity, and approved by the City of Denton. The Contractor will furnish, but not limited to, trash liner, waxed liners (women restrooms), paper towels, toilet paper, hand soap, and deodorizers. Paper towels will be white multi-fold or rolled and be the appropriate type and weight to dispense easily from the holder. Toilet tissue will be two (2) ply. Hand soap will be GOJO 5361 or equivalent. Increased usage of facilities fluctuates with seasonality. Bidder must be aware and adjust for increased usage especially within the Recreation Centers, Libraries, and Aquatic Center during the Summer time when the school system is out. Additional items needed and used during these cycles are required to provide a clean, sanitary professional environment will be the responsibility of the contractor at no additional cost to the City of Denton. Contractor will provide detailed information on all products to be used, along with MSDS sheets for all cleaning supplies. PERSONNEL/SECURITY THERE WILL BE NO SUBCONTRACTING OF CONTRACT CLEANING TO ANOTHER COMPANY. The Contractor will provide contact information of a person, during the day, in a supervisory/management level. This person will have inspections and conversations with each assigned facility representative on a monthly basis as a minimum or more often if needed. Due to the travel from building to building, one or more rover bilingual supervisors will be required to ensure security and quality work at night. Contractor’s staff will lock and secure all doors and turn off all lights before leaving their job site(s). Contractor’s staff will NOT prop open any locked/secured doors. The Contractor shall provide a list of employees (by name) who will work at the City of Denton. The list shall include the supervisor’s name, their respective contact information, and who will have keys for entering buildings and which building each employee will be working in. Keys issued by the City of Denton shall not be copied or duplicated by the contractor or their staff. The Contractor shall ensure that daytime staff can communicate English. All supervisors shall speak, read, and write fluent English. All Contractor’s staff must have uniforms that identify contractor’s company, while on duty on City property. Contractor’s staff shall be eighteen (18) years of age may perform janitorial work or older. No person under eighteen (18) years of age may accompany janitor while janitorial work is being performed. The contractor shall insure that their employees do not bring children or any other guest to work with them in any City facility. Contractor employees shall be required to display an ID badge, provided by the City of Denton, at all times while on duty in any City facility. The ID badge shall include a photograph of the employee and the employees’ name. Any contractor employee who is not displaying their ID badge will not be allowed to work in any City facility without prior City approval. BACKGROUND CHECKS Upon award of the contract, the selected Contractor’s custodians, supervisors, and floor cleaners, who will be assigned to work in the City of Denton buildings, shall be required to pass a criminal background and social security number validity checks. The background check clearance documentation shall be provided to the contract administrator for review. The cost of these shall be included in the Contractor’s proposal. As the custodians, supervisors, and floor cleaners are replaced throughout the term of the contract, the Contractor shall provide clearance documentation to the contract administrator. The Contractor’s staff will not be authorized to work on City premises until the contract administrator grants approval. The Contractor shall be responsible for all costs associated with these background checks performed for the replacements. The City shall conduct additional background checks for the selected Contractor’s custodians, supervisors, and floor cleaners, who will be assigned to certain areas of the City. The additional background checks shall include checks conducted by the following agencies: Federal Bureau of Investigations (FBI), Department of Public Safety (DPS), and North American Electric Reliability Commission (NERC). Exhibit- 1 of the Request for Proposal indicates which areas and positions that require these additional background checks. The Contractor shall be responsible for the costs of the FBI, DPS, and NERC background checks performed, upon the award of the contract by City Council. As the assigned employees are replaced with new employees throughout the term of the contract, the Contractor shall be responsible for paying for the costs to perform the FBI, DPS, and NERC background checks for the new employees. The City shall conduct all FBI, DPS, and NERC background checks. The City reserves the right, at its discretion, to bill the Contractor upon employee replacement or re-assignment for the performance of background checks. The Contractor’s staff will not be authorized to work on City premises until the Contract Administrator grants approval and ID badge is issued. QUALITY ASSURANCE The Contractor will complete a monthly, quarterly, and annual job assignment schedule before beginning the contract. The schedule form will be provided by the Contractor. A copy of the schedule will be given to the City of Denton Facilities Management representative. The Contractor shall have a Bio-metric time clock system with GPS and be able to provide reports when requested of whom, what date, how long and what building the contractor’s staff was working at. Each night before cleaning the building the janitorial staff will review the previous night’s checklist and correct any deficiencies noted by City of Denton staff. The Contractor’s janitorial supervisor will provide an e-mail address and phone number to the Facilities Management contract administrator for communication needs. WARRANTY SERVICE CLAUSE If any of the work is not completed in accordance with the written requirements specified in the contract documents, the contractor will receive written notice of non-compliance (Email, Fax, and Mail.) The contractor will correct the area of non-compliance within 24 hours of notice. If contractor fails to correct the defective work in the allotted time, the City of Denton Facilities Management representative at their discretion may request a credit adjustment the number of square feet in the affected area from the monthly invoice or remedy the deficiency at the expense of the contractor. JANITORIAL DUTIES ALL BUILDINGS DAILY Empty wastebaskets, wipe down, and replace liners on daily basis. Vacuum all carpeted areas, spot clean carpet as needed. Mop or vacuum rubber mats and or carpet runners. Sweep or dust mop floors and wet mop floor coverings as specified. Feather dust and wipe with cloth all furniture and equipment. Wipe clean all entry/exit glass, sidelights, glass partitions, and inside glass and glass doors, water fountains, and building directories (excludes exterior window). Spot clean all soil and finger marks from walls, light switches, doors, doorframes, tables, kitchen counters, file cabinet, and windowsills. Refill all paper towels, toilet tissue and soap dispensers. Wash and disinfect all water fountains (interior or exterior). Disinfect all ceramic tile floors and walls. Clean/disinfect all tables and counters (conference, break room, kitchen, etc.). Any utility room or service closets where the cleaning materials, supplies, and cleaning equipment is stored must be kept in a clean and orderly condition, and in full compliance with the Owner's insurance requirements. Secure all interior and exterior doors and turn out lights. Set the security alarm if applicable. DAILY- EXTERIOR AREAS Clean the exterior building entries including landing in front of the doors, steps, exterior glass, walls, and smoking receptacles. Screen all sand urns as needed. Pick up any trash, sweep, and mop landing. WEEKLY (Completed by Tuesday at 8:00 a.m.) Edge vacuum Spray buff VCT floors weekly. Surface-clean all appliances in kitchen/break room areas. Vacuum, dust, or wipe clean all chairs and couches. MONTHLY (Completed by 3rd Thursday of each month at 8:00a.m.) Scrub and re-wax floors monthly (as needed or requested). Dust with cloth and clean Venetian, vertical, and mini blinds. Dust with cloth and canister vacuum the exterior of lighting fixtures, ceiling fans, air diffusers, return grills, louvers, baseboards, and ledges. Wash all corridor, vestibule, and elevator doors and frames; clean and polish all door hardware and unpainted metalwork Dust all surfaces not reached in daily cleaning (window frames, pictures frames, clocks, woodwork, chair rails, trim, hanging signs, air vents, etc.) Wash all exterior doorframes and remove all dirt and cobwebs from entry areas. Vacuum beneath plastic carpet protectors. QUARTERLY (Completed by 10/15, 1/15, 4/15 and 7/15) Strip and wax all resilient flooring. Strip, wash, wax, and buff resilient flooring, including all hallways. (Note: Ceramic tile floors/walls do not get waxed). Wash all inside glass doors. Provide written schedule for when all floor cleaning will be completed REST ROOMS DAILY Scour, wash, and disinfect all lavatories, showers, water closets, and urinals. Wash, disinfect, and wipe dry both sides of all toilet seats. Wash and polish all mirrors, powder shelves, and unpainted metalwork including hardware, flush valves, piping, etc. Remove all graffiti. Wipe clean all toilet tissue, paper towel, soap, and sanitary napkin dispensers and disposal units. Empty paper towel and sanitary napkin disposal units. Remove waste paper and other waste materials. Refill all toilet tissue, paper towel, soap dispensers, and waxed liners. Sweep, mop, and disinfect all floors and bases. Clean any walls surfaces under and around the hand dryers. MONTHLY (Completed by 3rd Tuesday of each month at 8:00a.m.) Wash tile wall surfaces subject to splashing. Wash and polish all wall tile, toilet stalls, and partitions. Machine scrub and disinfect all floors and 4" bases. Dust and wipe clean all corridor and vestibule entrance doors, toilet stalls, and partitions, including areas behind commodes and urinals. Clean all air vents in the restrooms. INTERIOR STAIRWAYS (Including Back Stairways) DAILY Remove litter from stairs and stair landings. Sweep clean every night. WEEKLY (Completed by Tuesday at 8:00 a.m.) Sweep and wet mop stairs and landing. Wipe clean, using disinfectant, all handrails, and walls adjacent to handrails. MONTHLY (Completed by 3rd Thursday of each month at 8:00a.m.) Dust and wash tread, risers, stringers, base, spindles, and newels. Dust and wipe clean hose racks, risers, piping, and fitting. Remove all finger marks and soil from doors and doorframes. d. Dust and wipe clean doors and doorframes and polish all unpainted hardware. e. Dust and wash soffits of stairs and stair landings. f. Dust exterior of lighting fixtures, signs, etc. CARPET CLEANING All carpet will be cleaned per carpet manufacturers specification, by an agreed upon carpet schedule up to two (2) times a year at the price bid herein. A schedule for carpet cleaning will be provided to Facilities Management within two (2) weeks from award of the contract. If carpet is not cleaned satisfactorily in month when scheduled, an outside contractor will be brought in and the additional costs will be billed to the contractor by a credit adjustment on their monthly invoice. All interior carpet will be spot cleaned daily. Contractor to provide a method of verifying that cleaning was completed to manufacturer's specifications. ADDITIONAL CLEANING REQUIREMENTS PER BUILDING In addition to the Daily, Monthly, and Quarterly Duties as noted in III. Janitorial Duties all Buildings; the following instructions apply for these specified areas: GYMNASIUMS/WEIGHT ROOMS *Any facility where a gym is located, the gym is to be maintained by the janitorial contractor. DAILY Dust mop floors. Remove all finger marks and soil from doors, doorjambs, and walls. Clean interior glass, windows, and water fountains. Spot/wet mop spills with soap and water or disinfectant, etc. Mop black sport floor in weight room with manufacturer's recommended cleaner. WEEKLY (Completed by Tuesday at 8:00 a.m.) Wet mop (or scrub) floor surface per manufacturer's requirements; spray buff where required. Wax where required. Wipe down bleachers and clean under them MONTHLY (Completed by 3rd Thursday of each month at 8:00a.m.) Apply wax and/or conditions required by floor manufacturer. Maintain wood floors and wall carpet. Vacuum/remove stains from wall carpet. CIVIC CENTER- WALKING TRACK-CONFERENCE ROOM DAILY Sweep along exterior and interior walls to remove dirt buildup. Wipe clean, using disinfectant, all handrails, and walls adjacent to handrails. Wipe clean all accessible windows. Sweep the sitting area. Spot clean all soil and finger marks from walls, light switches, doors, doorframes, tables, kitchen counters, file cabinet, and windowsills. Wipe clean all tables (upstairs conference room.). Feather dust and wipe with cloth the top of interior track wall where accessible. MONTHLY Thoroughly sweep and mop the walking track. Mop the sitting area (next to back stairwell). Feather dust and wipe with cloth the top of the interior track wall that is not reached during daily cleaning. Refill all hand sanitizer dispensers as necessary. CITY HALL EAST- JAIL AREA DAILY Collect trash, sweep, and mop with disinfectant all individual jail cells as well as all common areas of the jail. Clean and disinfect toilets in each jail cell. Wipe down mattresses in jail cells with disinfectant. Clean and disinfect shower stalls. Clean and disinfect floors and walls in the detoxification (drunk) tank daily. Sweep and mop kitchen area. Clean all glass windows and disinfect counter tops, including attorney's booth, entry desk and fingerprint counter. Maintain an adequate supply of toilet paper in each cell. Fill soap dispenser as needed. Sweep and mop floors in visitation areas. Clean other areas not listed that may be required by the jailers. MONTHLY (Completed by 3rd Thursday of each month at 8:00a.m.) Scrub and clean floors monthly. SALLY PORT IN POLICE DEPARTMENT WEEKLY (Completed by Tuesday at 8:00 a.m.) Sweep clean of debris daily. Empty wastepaper and replace the liner. Mop and remove any drip spots left by vehicles. COMMUNICATIONS/ 911/COMPUTER ROOMS NOTE: Communications/Computer/Restricted areas only: Access is allowed during the day for cleaning; no access is allowed at night unless authorized, and persons assigned to clean these areas must have the following background checks: FBI, and DPS. Computer areas can be defined as those where access is limited to specified personnel and generally controlled with locked doors requiring special key or key card for entry. The area will usually have a raised floor and will contain electronic equipment. Only approved building receptacles are to be used when connecting any electrical appliance to power. DAILY Raised floor should be dry-mopped. Never wax raised floor or use harsh abrasive or steel wool for cleaning. A damp mop may be used for removing spills Dust and wipe clean all furniture, files, and tops of computing equipment. Only use a dust absorbent cloth. Never use a feather duster. Sweep and mop floor areas and all rubber ramp areas nightly. MONTHLY (Completed by 3rd Tuesday of each month at 8:00a.m.) Remove all finger marks and soil from doors, doorjambs, and walls with particular attention to areas surrounding light switches. Wash all partition glass and glass doors. TECHNOLOGY SERVICES COMPUTER ROOMS WEEKLY (Completed on Wednesday from 8:00am – 5:00pm) Raised floor should be dry-mopped. Never wax raised floor or use harsh abrasive or steel wool for cleaning. A damp mop may be used for removing spills Dust and wipe clean all furniture, files, and tops of computing equipment. Only use a dust absorbent cloth. Never use a feather duster. Sweep and mop floor areas and all rubber ramp areas nightly. LIBRARIES - Emily Fowler, North Branch, and South Branch Libraries Daily Library shelving -dust at least one range of shelving nightly until entire stacks are cleaned and then begin the process over. Clean underneath Library book stacks, dust extensions on ends and panels behind book stacks. WEEKLY (Completed by Tuesday at 8:00 a.m.) Clean Glass Walls (North Branch and South Branch) Monthly (Completed by 3rd Thursday of each month at 8:00 a.m.) Clean Library fireplace, clean and polish all brass work and fireplace tools. (Emily Fowler Only) AQUATICS CENTER SUPPLIES Contractor will agree to provide all necessary cleaning supplies and equipment (unless noted below) as may be required to perform the cleaning assignments outlined in the specifications. A hospital-grade disinfectant will be used where disinfectant is specified. Disinfectant will be applied per manufacturer’s instruction. The Contractor will furnish trash liner, waxed liners (women restrooms), paper towels, toilet paper, hand soap, hand sanitizer, and deodorizers. Paper towels will be white multi-fold or rolled and be the appropriate type and weight to dispense easily from the holder. Toilet tissue will be two (2) ply. Contractor will provide detailed information on all products to be used, along with MSDS sheets for all cleaning supplies. All Contractor-furnished supplies and materials shall be appropriate size, quantity, and approved by the City of Denton. The Contractor furnished supplies and materials shall be of the highest quality. No additional charges shall be made to the City for these items. NATATORIUM DAILY Hallway floors, steps and entrance way must be kept dry All Shower areas – the showers are to be cleaned/disinfect daily including the drain covers. Hallway mats vacuumed daily Clean all windows (within reach) except for the outer edge of the pool deck. Clean/disinfect restrooms and restock all paper towels, toilet tissue, waxed liners (women restrooms), hand soap, hand sanitizer dispensers BEFORE 10 am Remove all trash and replace liners. Sweep/dust mop floors and/or wet mop floor coverings as specified. Feather dust and wipe with cloth all furniture and equipment. Wipe clean sidelights, water fountains, and building directories Spot clean all soil and finger marks from walls, light switches, doors, doorframes, tables, kitchen counters, file cabinet, and windowsills. Clean/disinfect all tables and counters (conference, break room, offices, kitchen, etc.). Any utility room or service closets where the cleaning materials, supplies, and cleaning equipment is stored must be kept in a clean and orderly condition, and in full compliance with the Owner's insurance requirements. WEEKLY (Completed by Tuesday at 8:00 a.m.) All Shower areas – major power wash and cleaning (power washer supplied by Aquatics Center) OTHER CLEANING DUTIES Hallway mats - Every 2 months pressured washed and cleaned (pressure washer supplied by Aquatics Center) Change shower curtains (supplied by Aquatics Center) - Every 3 months FLOOR CLEANING FOR CLASSROOM & OFFICES Follow the specification from janitorial duties all buildings pages 4 & 5 WATER WORKS PARKS Mid May (weekend before Memorial Day) – 1st week of September DAILY Clean/disinfect restrooms and restock all paper towels, toilet tissue, waxed liners (women restrooms), hand soap, hand sanitizer dispensers BEFORE 10 am Porter for the Aquatics Center The Daytime Porter will report to the Aquatics Center Manager. This position is required Sunday through Saturday, 6:30 a.m. until 2:30 p.m. daily. SECTION 2. DENTON MUNICIPAL ELECTRIC FACILITIES (DME) Note: The specifications and scope of work for the DME facilities are in addition to the scope of work and specifications as shown on pages 1 – 9 of Exhibit 3. The scope of work and/or technical specifications shall be finalized upon the selection of the Contractor. The proposal submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process to implement the requirements of the scope of work and/or technical specification below. It is anticipated that the scope proposal submission will include, at a minimum, the following: GENERAL CONDITIONS Each proposer shall be held to have examined the areas and premises under consideration and confirms he fully understands these specifications, scope of services, and the City’s needs and satisfies himself that he is cognizant of all factors relating to the requirements contained in these specifications as no extra charges or compensation will be allowed after the award of the contract. To arrange tours of various facilities, contact the Facilities Management Representative, David Saltsman at 940-349-7200, outside of the “Pre-Bid Conference” meeting scheduled for July 10 2017, at 9:00 a.m., 869 Woodrow, Denton TX 76205 Buildings by Square Foot, as shown on Exhibit 1 – Pricing Sheet, is defined as building square footage, the days and times required in designated area. SUPPLIES Contractor will provide all necessary cleaning supplies and equipment as may be required to perform the cleaning assignments outlined in the specifications. Equipment and supplies for each building shall be new or like new and appropriately sized. A quaternary-based disinfectant will be used where disinfectant is specified. Disinfectant will be applied per manufacturer’s instruction. All supplies and materials shall be of the highest quality. No additional charges shall be made to the City for these items. If awarded, the Contractor will furnish paper towels, toilet paper, hand soap, and deodorizers. Paper towels at the DME campus building shall be the appropriate Enmotion type of paper towels that fit the existing dispensers. Toilet tissue shall be two (2) ply and be coreless to fit existing toilet tissue holders. DME buildings have a variety of hand soap dispensers and types of soap for the dispensers and the contractor shall supply the appropriate type that is presently utilized in all DME buildings. The Contractor will be responsible for providing the appropriate sanitizing hand soap for the dispensers, such as GOJO 5361 or equivalent. Contractor will furnish all trash liners. All Contractor-furnished supplies and materials shall be appropriate size and quantity, to be determined by the City of Denton. All Contractor furnished supplies and materials shall be of the highest quality. No additional charges shall be made to the City for these items. Contractor will provide MSDS sheets for all cleaning supplies. PERSONNEL/SECURITY THERE WILL BE NO SUBCONTRACTING OF CONTRACT CLEANING TO ANOTHER COMPANY. The Contractor will provide contact information of a person, during the day, in a supervisory/management level. This person will have inspections and conversations with each assigned facility representative on a monthly basis as a minimum or more often if needed. Due to the travel from building to building, one or more rover bilingual supervisors will be required to ensure security and quality work at night. Contractor’s staff will lock and secure all doors and turn off all lights before leaving their job site(s). Contractor’s staff will NOT prop open any locked/secured doors. The Contractor shall provide a list of employees (by name) who will work at the City of Denton. The list shall include the supervisor’s name, their respective contact information, and who will have keys for entering buildings and which building each employee will be working in. Keys issued by the City of Denton shall not be copied or duplicated by the contractor or their staff. The Contractor shall ensure that daytime staff and supervisors can speak, read, and write fluent English. No person under eighteen (18) years of age may perform janitorial work. No person under eighteen (18) years of age may accompany janitor while janitorial work is being performed. All Contractors’ staff must have uniforms identify contractor’s company, on while on duty on City property. The Contractor shall insure that their employees do not bring children or any other guest to work with them in any City Facility. All Contractor’s staff shall be required to display an ID Badge, provided by the City of Denton, at all times while on duty in any City Facility. The ID Badge shall include a photograph of the employee and the employee’s name. Any Contractor employee who is not displaying their ID badge will not be allowed to work in any City Facility without prior City approval. III. BACKGROUND CHECKS Upon award of the contract, the selected Contractor’s custodians, supervisors, and floor cleaners, who will be assigned to work in the City of Denton buildings, shall be required to pass a criminal background and social security number validity checks. The background check clearance documentation shall be provided to the contract administrator for review. The cost of these shall be included in the Contractor’s proposal. As the custodians, supervisors, and floor cleaners are replaced throughout the term of the contract, the Contractor shall provide clearance documentation to the contract administrator. The Contractor’s staff will not be authorized to work on City premises until approval is granted by the contract administrator. The Contractor shall be responsible for all costs associated with these background checks performed for the replacements. The City shall conduct additional background checks for the selected Contractor’s custodians, supervisors, and floor cleaners, who will be assigned to certain areas of the City. The additional background checks shall include checks conducted by the following agencies: Federal Bureau of Investigations (FBI), Department of Public Safety (DPS), and North American Electric Reliability Commission (NERC). Exhibit 1 of the Request for Proposal indicates which areas and positions that require these additional background checks. The Contractor shall responsible for the costs of the initial FBI, DPS, and NERC background checks performed, upon the award of the contract by City Council. As the assigned employees are replaced with new employees throughout the term of the contract, the Contractor shall be responsible for paying for the costs to perform the FBI, DPS, and NERC background checks for the new employees. The City shall conduct all FBI, DPS, and NERC background checks. The Contractor’s staff will not be authorized to work on City premises until approval is granted by the contract administrator and ID badge is issued. All DME Physical Security Perimeter (PSP) Areas cannot be entered nor cleaned until at least two NERC certified System Operators on duty and they are not currently engaged in electrical restoration activities. The cleaning personnel will be required to sign in, be escorted throughout the cleaning activities and then sign out upon entry of the PSP areas. Should two DME NERC operators are not be available, then the cleaning personnel will be required to check back at a later time that day until time is available for DME to escort the cleaning personnel. IV. QUALITY ASSURANCE The Contractor will complete a monthly, quarterly, and annual job assignment schedule before beginning the contract. The schedule form will be provided by the Contractor. A copy of the schedule will be given to the City. The Contractor must have a bio-metric time clock system and be able to provide a report when requested: on whom, what date, how long and what building, contractor’s staff was working. Each night before cleaning the building, the janitorial staff will review the previous night’s checklist and correct any deficiencies noted by City of Denton staff. The janitorial staff will complete a checklist nightly indicating the work completed (checklist will be provided the building owner). JANITORIAL DUTIES ALL DME BUILDINGS DAILY Empty wastebaskets and replace liner daily. Remove waste paper and other waste materials Remove all trash and replace liners. Vacuum all rugs and carpeted areas, spot clean carpet as needed. Sweep and/or dust mop floors and wet mop floor coverings as specified. Feather dust and wipe with cloth all furniture (including desktop), file cabinets, counters and equipment (includes computers). Wipe clean all entry/exit glass, sidelights, glass partitions, and inside glass and glass doors, and building directories (excludes exterior windows). Spot clean all soil and finger marks from walls, light switches, doors, doorframes, windowsills, metalwork, and washable surfaces. Wipe clean and disinfect all water fountains, break room tables, conference tables, and kitchen counters Refill all paper towels, toilet tissue and soap dispensers. Clean and disinfect walls, floors, and equipment in restrooms. Sweep and remove all waste materials from open storage areas. Sweep clean doormats. Disinfect, but never wax, all ceramic tile floors and walls. Any utility room or service closets where the cleaning materials, supplies, and cleaning equipment is stored must be kept in a clean and orderly condition, and in full compliance with the Owner's insurance requirements. Secure all interior and exterior doors and turn out lights. Set the security alarm if applicable. DAILY- EXTERIOR AREAS Clean the exterior building entries including landing in front of the doors, steps, exterior glass, walls, ceiling, lighting, signs, and smoking receptacles. Screen all sand urns and replenish sand as required. Pick up any trash, sweep, and mop landing. Empty and damp wipe all ashtrays and ash receptacles. WEEKLY (Completed by Tuesday at 7:00 a.m.) Edge vacuum, move light furniture as needed weekly. Spray buff floors weekly. Wipe clean and disinfect all telephones weekly. Vacuum upholstered chairs and couches. MONTHLY (Completed by 3rd Tuesday of each month at 7: 00 a.m.) Scrub and re-wax floors monthly (as needed or requested). Dust with cloth and clean Venetian, vertical, and mini blinds. Dust with cloth and canister vacuum the exterior of lighting fixtures, ceiling fans, air diffusers, return grills, louvers, baseboards, and ledges. W ash all corridor, vestibule and elevator doors and frames; clean and polish all door hardware and unpainted metalwork (mail depository, signs, and lettering). Dust all surfaces not reached in daily cleaning (window frames, curtain pockets, etc.). Dust all pictures, frames, chart boards, clocks, and similar wall hangings. W ash all exterior doorframes and remove all dirt and cobwebs from entry areas. Dust all woodwork, wood walls, railings, chair rails, trim, and hanging signs. Vacuum beneath plastic carpet protectors. QUARTERLY (Completed by 10/15, 1/15, 4/15 and 7/15) Provide a written schedule for when all floor cleaning will be completed. Strip and wax all resilient flooring. Strip, wash, wax, and buff resilient flooring, including all hallways. NOTE: Ceramic tile floors/walls do not get waxed. ADDITIONAL CLEANING REQUIREMENTS PER BUILDING/AREA (Includes all duties listed above) LOBBIES, OFFICE AREAS, AND CONFERENCE ROOMS DAILY Ensure entrance lobbies and public areas are clean and free from litter. During inclement weather mop or vacuum rubber mats and/or carpet runners. Empty wastebaskets and replace liner daily. Remove waste paper and other waste materials. Remove finger marks from glass doors, sidelights, and inside/outside of all glass, entry/exit doors. Thoroughly dust and wipe clean all furniture (such as conference desktops and tabletops), files, windowsills, and counters. W ash, wipe clean, and disinfect all water fountains. Dust and wipe clean all plastic, vinyl, or leather covered chairs. Move light furniture other than desks, files cabinets, etc., prior to sweeping or vacuuming floors; replace furniture upon completion. Vacuum all rugs, carpeted areas, and wet mop tile floor areas every day. Spot clean carpet as needed. Spot clean soil and finger marks from painted or washable surfaces. Secure all interior and exterior doors and turn out lights. Set the security alarm if applicable. WEEKLY (Completed by Tuesday at 7:00a.m.) Spray buff floors. Clean all glass furniture tops. Canister edge vacuum, move light furniture as needed. Wipe clean and disinfect all telephones. Vacuum upholstered chairs/couches MONTHLY (Completed by 3rd Tuesday of each month a t 7:00 a.m.) Scrub and re-wax floors. Dust with cloth Venetian, vertical, and mini blinds. Dust with cloth and canister vacuum the exterior of light fixtures, ceiling fans, air diffusers, return grills, louver, baseboards, and ledges. W ash and remove all finger marks and soil from doors, doorjambs, walls, and doors with particular attention to areas surrounding light switches and drinking fountains. Clean and polish all door hardware and unpainted metalwork. Dust all surfaces not reached in daily cleaning (window frames, curtain pockets, etc.). Dust all pictures, frames, chart boards, clocks, and similar wall hangings. Dust all woodwork, woodcarvings, railings, chair rails, trim, and hanging signs. Vacuum beneath plastic carpet protectors. QUARTERLY (Completed by 10/15, 1/15, 4/15 and 7/15) Provide a written schedule for when all floor cleaning will be completed. Strip and wax all resilient flooring. Strip, wash, wax, and buff resilient flooring, including all hallways. NOTE: Ceramic tile floors/walls do not get waxed. CORRIDORS/UTILITY ROOMS/SERVICE CLOSETS 1. DAILY Dust and wipe clean, using disinfectant, entrance doors, and frames, hose cabinets, etc. Dust and wipe clean all counters and tables used by public. Remove finger marks from glass entryways, doors, and partitions. Spot clean soil and finger marks from painted or washable surfaces. Sweep and mop all resilient flooring. Spot clean all vinyl furniture. Vacuum all rugs and carpeted areas, spot clean carpet. Any utility room or service closets where the cleaning materials, supplies, and cleaning equipment is stored must be kept in a clean and orderly condition, and in full compliance with the Owner's insurance requirements. Sweep and mop with soap and/or disinfectant all tile floors. WEEKLY (Completed by Tuesday at 7:00 a.m.) Sweep and dust mop all uncarpeted areas. Spray buff traffic areas of resilient tile, flooring, to continually maintain resilient flooring. MONTHLY (Completed by 3rd Tuesday of each month at 7:00 a.m.) Remove all finger marks and soil from doors, doorjambs, and walls with particular attention to areas surrounding light switches and water fountains. Thoroughly clean, vacuum, and spot clean upholstered furniture. Clean ceiling fan blades. CREW ROOMS 1. DAILY Sweep and wet mop floors. Remove all finger marks and soil from doors, doorjambs, and walls. Clean interior glass, windows, clean and disinfect water fountains. Spot clean and vacuum carpet as applicable. Empty wastebaskets, wipe down, and replace liners. Wipe down all tabletops. 2. WEEKLY (Completed by Tuesday at 7:00 a.m.) Spray buff traffic areas of resilient tile, flooring, to continually maintain resilient flooring. MONTHLY (Completed by 3rd Tuesday of each month a t 7:00 a.m.) Scrub and re-wax floors monthly Perform all high and low dusting. QUARTERLY (Completed by 10/15, 1/15, 4/15 and 7/15) Provide a written schedule for when all floor cleaning will be completed. Strip and wax all resilient flooring. Strip, wash, wax, and buff resilient flooring, including all hallways. NOTE: Ceramic tile floors/walls do not get waxed. DME PSP AREAS PSP areas can be defined as those where access is limited to specified personnel and generally controlled with locked doors requiring special key or key card for entry. The area will usually have a raised floor and will contain electronic equipment. Only approved building receptacles are to be used when connecting any electrical appliance to power. NOTE: DME PSP Restricted areas only: Access is allowed during the day for cleaning; no access is allowed at night unless authorized, and person assigned to clean these areas must have the following background checks: FBI, DPS, and NERC. This area must have two N E R C Operators & will have to sign in and if two operators are not available then they must check back until available (for additional information, please see the previous Section III BACKGROUND CHECKS). 1. DAILY Empty wastepaper and carbon bins. Replace the liner daily. Raised floor should be dry-mopped. Never wax raised floor or use harsh abrasive or steel wool for cleaning. A damp mop may be used for removing spills. Dust and wipe clean all furniture, files, and tops of computing equipment. Only a dust absorbent cloth may be used. Never use a feather duster. Dust doors and trim within reach. Clean all glass furniture tops. Remove finger marks from glass doors and sidelights. Dust and wipe clean all plastic, vinyl, or leather covered chairs. Move light furniture other than desks, files, etc. prior to mopping; replace furniture upon completion. Sweep and mop floor areas and all rubber ramp. 2. WEEKLY (Completed by Tuesday at 7:00 a.m.) Scrub mop, with a damp mop, floors in Communication areas. 3. MONTHLY (Completed by 3rd Tuesday of each month at 7:00 a.m.) Remove all finger marks and soil from doors, doorjambs, and walls with particular attention to areas surrounding light switches. W ash all partition glass and glass doors. Scrub and wax floors in Communications area. 4. QUARTERLY (Completed by 10/15, 1/15, 4/15 and 7/15) Provide a written schedule for when all floor cleaning will be completed. Strip and wax all resilient flooring. Strip, wash, wax, and buff resilient flooring, including all hallways. NOTE: Ceramic tile floors/walls do not get waxed. 5. SEMI-ANNUALLY (Completed on 10/15 and 3/15) Vacuum beneath raised floor area. Coordinate with: Facilities Management Representative- David Saltsman- Technology Services Department- Division Manager [David Write] DME Engineering and Operations Building – Misty Willis REST ROOMS DAILY Scour, wash, and disinfect all lavatories, showers, water closets, and urinals. W ash, disinfect, and wipe dry both sides of all toilet seats. W ash and polish all mirrors, powder shelves, and unpainted metalwork including hardware, flush valves, piping, etc. Remove all graffiti. Wipe clean all toilet tissue, paper towel, soap, and sanitary napkin dispensers. Empty paper towel and sanitary napkin disposal units. Remove waste paper and other waste materials. Refill all toilet tissue, paper towel, and soap dispensers. Sweep, mop, and disinfect all floors and bases. Clean any walls surfaces under and around the hand dryers 2. MONTHLY (Completed by 3rd Tuesday of each month at 7:00 a.m.) W ash tile wall surfaces subject to splashing. W ash and polish all wall tile, toilet stalls, and partitions. Machine scrub and disinfect all floors and 4" bases. Dust and wipe clean all corridor and vestibule entrance doors, toilet stalls, and partitions, including areas behind commodes and urinals. DME RECEPTION AREAS 1. DAILY Empty wastebaskets, wipe down, and replace liner daily. Dust walls within reach. Spot clean finger marks and soil on walls. W ash glass doors, both sides, glass partitions and glass entryways. Wipe clean all glass sidelights and glass walls. Dust and wipe clean all telephones, counter tops, etc. W ash glass of building directory. W ash and disinfect all water fountains (interior and exterior). Vacuum carpets and doormats, spot clean carpets. Sweep and mop floors; protect base during floor washing to avoid staining. 2. WEEKLY (Completed by Tuesday a t 7:00 a.m.) Thoroughly dust a n d wipe clean all furniture (such as desk tops/table tops), files cabinets, and windowsills Clean all glass furniture tops. Spray buff tile floors. 3. MONTHLY (Completed by 3rd Tuesday of each month at 7:00 a.m.) W ash painted doors, doorframes, and walls. Clean and polish all unpainted metalwork (doors and frames, mail depository, signs, and lettering). Dust exterior surface of lighting fixture, air diffusers, return grills, louvers, ceiling fans, baseboards and ledges. Dust all surfaces not reached in daily cleaning including ceilings. Machine scrub/wax VCT tile floors. BREAK ROOMS/ /KITCHEN AREAS 1. DAILY Wipe and disinfect tabletops and counter tops. Clean sink and all appliances (refrigerator, ranges, icemaker, and microwave, etc). Inside of sinks will be scrubbed when empty. Janitors will not be responsible washing dishes or other items in the sink. Wash and disinfect all water fountains. Sweep and mop floor with soap and/or disinfectant. Empty wastebaskets, wipe down, and replace liners. W ash all inside glass, mirrors, and glass doors. Re-Fill paper towel dispensers and Soap dispensers Spot clean carpet. 2. WEEKLY (Completed by Tuesday at 7:00 a.m.) Vacuum all doormats, carpeted areas, and spot clean carpet as needed. Remove all finger marks and soil from doors, doorjambs, and walls with particular attention to areas surrounding light switches Spray buff floors 3. MONTHLY (Completed by 3rd Tuesday of each month at 7:00 a.m.) Scrub and re-wax floors. 4. QUARTERLY (Completed by 10/15, 1/15, 4/15 and 7/15) Provide a written schedule for when all floor cleaning will be completed. Strip and wax all resilient flooring. Strip, wash, wax, and buff resilient flooring, including all hallways. NOTE: Ceramic tile floors/walls do not get waxed. CARPET CLEANING All carpet will be cleaned per carpet manufacturers specification by an agreed upon carpet schedule up to two (2) times a year at the price bid herein. A schedule for carpet cleaning will be provided to Facilities Management within two (2) weeks from award of contract. If carpet is not cleaned satisfactorily in month when scheduled, an outside contractor will be brought in, with the price difference being billed to the bid contractor. All i n t e r i o r carpet will be spot cleaned daily. Contractor to provide a method of verifying that cleaning was completed to manufacturer’s specifications.