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5306 Amendment 1 DME CIP Engineering Surveying Support Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Contract Value Piggy Back Option Contract Expiration DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 DME CIP Engineering Surveying Support 4/4/2017 PSA 5306- Amend 1 Amend 1 $4,360,000 new NTE $8,520,000 no Karen Smith N/A Contract 5306 – Amendment #1 Page 1 of 2 THE STATE OF TEXAS § § COUNTY OF DENTON § FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND TEAGUE NALL AND PERKINS [RFP NO. 5306] THIS FIRST AMENDMENT TO CONTRACT 5306 (“Amendment”) by and between the City of Denton, Texas (“Owner”) and Teague Nall and Perkins (“Design Professional”); The OWNER deems it necessary to further expand the professional services provided by DESIGN PROFESSIONAL to the OWNER; NOW THEREFORE, 1. Section 2 “Compensation”, the following subsections shall be amended to read as follows: 2.1.1 For Basic Services the Estimated Fee compensation shall be $8,480,000. 2.5 Total Contract Amount $8,520,000 2. Additional services shall be rendered per the attached proposal, attached and incorporated herein as Exhibit 1. All other provisions of the contract 5306, as heretofore amended, remain in full force and effect. IN WITNESS WHEREOF, the OWNER and the DESIGN PROFESSIONAL, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this date ________________________________. DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 April 4, 2017 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 Principal Contract 5306 Amendment 1, Exhibit 1 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 Contract 5306 Amendment 1, Exhibit 1 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 Contract 5306 Amendment 1, Exhibit 1 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 ATTACHMENT ‘A’ SUMMARY OF ENGINEERING FEES – Amendment No. 1 Denton Municipal Electric Capital Improvement Plan A. BASIC SERVICES: For work performed by the ENGINEER within the scope identified in ATTACHMENT B, Itemized Scope of Services, the ENGINEER will be reimbursed as described below: 1. Labor The following estimated fees shall be paid to the ENGINEER for labor involved in the various items of work within the scope of Basic Services identified in ATTACHMENT B: Substations $ 2,170,000 Transmission Lines $ 2,190,000 All services will be provided at hourly rates for services actually provided. 2. Total Fee for Basic Services TOTAL (BASIC SERVICES) $ 4,360,000 SUMMARY OF AMENDED CONTRACT Original Amend. No. 1 Total Substation Support $2,715,000 $2,170,000 $ 4,885,000 Transmission Line Support $1,405,000 $2,190,000 $ 3,595,000 Direct Expenses $ 40,000 ___________ $ 40,000 Total $4,160,000 $4,360,000 $ 8,520,000 Contract 5306 Amendment 1, Exhibit 1 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 Attachment B - Page 1 of 3 ATTACHMENT ‘B’ ITEMIZED SCOPE OF SERVICES – Amendment No. 1 Denton Municipal Electric Capital Improvement Plan BASIC SERVICES PROJECT DESCRIPTION The original agreement was estimated based on some very general assumptions regarding the specific scope of work needed to support the CIP, and was intended to allow some flexibility to provide whatever engineering and surveying services were needed, including those that were not anticipated as the CIP began. In the course of the execution of the CIP, TNP has been involved more fully than expected in site selection and feasibility evaluations, prepared field surveys of existing transmission lines, done more construction staking than anticipated, prepared ALTA surveys for acquisition of numerous properties, and generally had a greater role in the execution of the CIP than originally anticipated. Several substations have required the design of retaining walls and/or storm drain systems or other public improvements that were not anticipated. In addition, several services have been completed under the original contract by subconsultants, including Phase I Environmental Site Assessments and Asbestos testing for structures to be removed. The scope set forth herein defines the work that is expected to be performed by the DESIGN PROFESSIONAL in completing the project. In general, the work will consist of providing surveying, platting, permitting and civil engineering support as needed for implementation of the transmission lines and substations that are part of the DME CIP, as well as technical support for other DME operations and maintenance needs, both transmission and distribution. It is understood by both the City of Denton (Denton Municipal Electric or DME) and the DESIGN PROFESSIONAL that the specific details of the effort required by DME cannot be fully determined at this time. The description below sets forth the specific substations and transmission lines that are contemplated, and illustrates the assumptions made in establishing the budget figures indicated herein. This list of substations and transmission lines is primarily for the purpose of describing how the estimated fees were determined, but does not preclude the possibility of other facilities being added to the list. The intent of this agreement is to summarize the anticipated support services needed without excluding services that are not foreseen at this time. Work to be Performed More specifically, the work will include, but not be limited to, the following: Land Surveying Deed sketches, boundary surveys, plats, design surveys, topographic surveys, preparation of easement exhibits, alignment staking, as-built surveys, Level A and B Subsurface Utility Engineering (S.U.E.), construction verification surveys of concrete placement and other improvements, placement of monuments, and other surveying services as necessary. Contract 5306 Amendment 1, Exhibit 1 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 Contract 5306 Amendment 1, Exhibit 1 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 locations along the project route and will consist of 5/8 inch rebar with caps stamped “TNP” Contract 5306 Amendment 1, Exhibit 1 DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970 Certificate Of Completion Envelope Id: DC20457B9D0F4908B3E6A2F800DBB970 Status: Completed Subject: City Council Docusign Item - 5306 Amend 1 Source Envelope: Document Pages: 10 Signatures: 4 Envelope Originator: Supplemental Document Pages: 0 Initials: 0 Karen E. Smith Certificate Pages: 9 AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Payments: 0 karen.smith@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 3/20/2017 4:02:20 PM Holder: Karen E. Smith karen.smith@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Karen E. Smith karen.smith@cityofdenton.com Assistant Purchasing Manager City of Denton Security Level: Email, Account Authentication (Optional) Completed Using IP Address: 129.120.6.150 Sent: 3/20/2017 4:07:55 PM Viewed: 3/20/2017 4:08:07 PM Signed: 3/20/2017 4:09:32 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Gary L. Vickery GVickery@TNPINC.com Principal Security Level: Email, Account Authentication (Optional)Using IP Address: 71.123.192.18 Sent: 3/20/2017 4:09:35 PM Viewed: 3/20/2017 4:10:36 PM Signed: 3/20/2017 4:11:41 PM Electronic Record and Signature Disclosure: Accepted: 3/20/2017 4:10:36 PM ID: 27143f11-f80b-49ec-9b51-bf40c1fe9a9f John Knight john.knight@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (Optional) Using IP Address: 129.120.6.150 Sent: 3/20/2017 4:11:44 PM Viewed: 3/20/2017 4:17:31 PM Signed: 3/20/2017 4:18:38 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Julia Winkley julia.winkley@cityofdenton.com Contracts Administration Supervisor City of Denton Security Level: Email, Account Authentication (Optional) Completed Using IP Address: 129.120.6.150 Sent: 3/20/2017 4:18:40 PM Viewed: 3/20/2017 4:40:06 PM Signed: 4/12/2017 8:48:41 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Todd Hileman todd.hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (Optional) Using IP Address: 47.184.87.251 Signed using mobile Sent: 4/12/2017 8:48:45 AM Viewed: 4/12/2017 8:51:19 AM Signed: 4/12/2017 8:51:35 AM Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Jennifer Walters jennifer.walters@cityofdenton.com City Secretary City of Denton Security Level: Email, Account Authentication (Optional) Using IP Address: 129.120.6.150 Sent: 4/12/2017 8:51:38 AM Viewed: 4/12/2017 3:58:21 PM Signed: 4/12/2017 3:58:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Julia Winkley julia.winkley@cityofdenton.com Contracts Administration Supervisor City of Denton Security Level: Email, Account Authentication (Optional) Sent: 3/20/2017 4:11:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com Security Level: Email, Account Authentication (Optional) Sent: 3/20/2017 4:11:43 PM Viewed: 3/20/2017 4:21:46 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (Optional) Sent: 4/12/2017 8:48:44 AM Viewed: 4/12/2017 9:06:44 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Robin Fox Robin.fox@cityofdenton.com Security Level: Email, Account Authentication (Optional) Sent: 4/12/2017 8:48:44 AM Electronic Record and Signature Disclosure: Carbon Copy Events Status Timestamp Not Offered via DocuSign Jennifer Bridges jennifer.bridges@cityofdenton.com Procurement Assistant City of Denton Security Level: Email, Account Authentication (Optional) Sent: 4/12/2017 3:58:45 PM Viewed: 9/28/2017 10:23:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (Optional) Sent: 4/12/2017 3:58:47 PM Viewed: 4/13/2017 12:53:57 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chuck Sears chuck.sears@cityofdenton.com Security Level: Email, Account Authentication (Optional) Sent: 4/12/2017 3:58:48 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/12/2017 3:58:48 PM Certified Delivered Security Checked 4/12/2017 3:58:48 PM Signing Complete Security Checked 4/12/2017 3:58:48 PM Completed Security Checked 4/12/2017 3:58:48 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 4/20/2015 9:25:38 AM Parties agreed to: Gary L. Vickery How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: kevin.gunn@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at kevin.gunn@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Todd Hileman How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? 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Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.