6409 - Park Land Maintenance Products, 0.Main Solicitation
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Materials Management Department
901-B Texas Street
Denton, Texas 76209
INVITATION FOR BIDS
IFB 6409
PARK LAND MAINTENANCE PRODUCTS
FOR THE CITY OF DENTON
NIGP CLASS and ITEM
675
85
335
72
Issue Date: September 29, 2017
Response due Date and Time (Central Time):
Tuesday, October 17, 2017, 11:00 A.M.
Table of Contents
1. INTRODUCTION 3
2. COMMODITY OR SERVICE DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 3
4. SCHEDULE OF EVENTS 4
5. CONTRACT TERM 4
6. PRICING 4
7. PRICE ADJUSTMENTS 5
8. COOPERATIVE PURCHASING / PIGGYBACK OPTION 5
9. ADDENDA 5
10. BUSINESS OVERVIEW 6
11. EXCEPTIONS 6
12. DISCLOSURES 6
13. ACKNOWLEDGEMENT 6
14. SUBMITTAL INSTRUCTIONS 6
a. Submission Format 7
b. Electronic Submission Requirements 7
15. EVALUATION PROCEDURES 8
16. CONTACT BETWEEN RESPONDENT AND THE CITY 8
SOLICITATION CHECKLIST 9
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 10
ATTACHMENT B-SUBMISSION EXCEPTIONS 13
ATTACHMENT C-REFERENCES 14
ATTACHMENT D-CONFLICT OF INTEREST QUESTIONNAIRE 15
ATTACHMENT E-ACKNOWLEDGEMENT 16
Exhibit 1 Pricing Sheet
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work or Technical Specifications
INTRODUCTION
In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271, the City of Denton (the City) is requesting submissions to contract with an individual or business
with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients.
The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative
methods to deal with municipal challenges, and cost effective solutions.
A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation.
COMMODITY OR SERVICE DESCRIPTION
The City is seeking a term contract for the SUPPLY OF Parkland Maintenance Products as needed over the contract term. The City will issue Purchase Orders for specific needs.
The products and services shall be accomplished per all exhibits identified in the table of contents.
MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to
not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
Three (3) years’ experience providing similar products or services.
Three (3) references from governmental entities for the products or services requested. The City prefers references from municipalities of similar size.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual
or business must have all licensure required by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml;
Phone 512-463-5578; or email corpcert@sos.state.tx.us.
Meet the specifications per Exhibit 3.
Submittal documents including a cover sheet, Solicitation Checklist, Attachments A -F and Exhibit 1, per the method described in Error! Reference source not found.SUBMITTAL INSTRUCTIONS.
SCHEDULE OF EVENTS
The City of Denton reserves the right to change the dates indicated below:
Solicitation Schedule:
Issue Solicitation: 09/28/2017
Deadline for Submission of Questions: 10/9/2017 at 11:00 AM CST
Deadline for Submission of Responses: 10/17/2017 at 11:00 AM CST
Evaluate and rank initial results: 10/19/2017
Official Award: 11/7/2017
The City of Denton is using the solicitation ‘Issue Date’ as noted in the Schedule of Events above as the official 30 day notification requirement for an interview with a firm.
CONTRACT TERM
It is the intention of the City of Denton to award a contract for a one (1) year period. The City and the Awarded Contractor shall have the option to renew this contract for an additional
two (2) one-year periods. Materials and services undertaken pursuant to this solicitation will be required to commence within fourteen (14) days of delivery of a Notice to Proceed.
The Contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council, unless either
party notifies the other prior to the scheduled renewal date in accordance with the provision of the section titled “price adjustments”, or the section(s) titled “termination” in Exhibit
2. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months.
PRICING
Unit Pricing in Exhibit 1 shall include all fees and costs to provide the goods and services to the City. Unit pricing for goods shall include delivery costs, F.O.B. Destination
Firm Price
Pricing and discounts submitted are firm for the initial one-year period specified in the solicitation. Price decreases are allowed at any time. Price increases shall only be considered
as stipulated below in “PRICE ADJUSTMENTS”.
Price Decreases/Discount Increases