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HomeMy WebLinkAbout1999-251ORDINANCE NO QI_1�SI AN O INANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL CONT CT FOR THE PURCHASE OF MULTI -PURPOSE WHITE (COPY) PAPER, PROV ING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (BID 2376 — WHITE MULTI -PURPOSE PAPER AWARDED TO BIDDER XEROX CORPORATION IN THE ESTIMATED AMOUNT OF $35,200) WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO VENDOR AMOUNT 2376 ALL XEROX CORPORATION EXHIBIT "A" SECTIONThat by the acceptance and approval of the above numbered items of the submitte bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents CTION M That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval# and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract wluch shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specifiedl sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this 3/d—day of 01441999 ATTEST JENNIFER WALTERS, CITY SECRETARY HERBERT L PROUTY, CITY ATTORNEY BY 45� 2376 UPPLY ORDINANCE EXHIBIT "A" Bid 2376 WHITE MULTI -PURPOSE PAPER t DESCRIPTION VENDOR „ XEROX ,< <3'%3> a" %Y 3 <Ta 3 8 1/2" X11"WHITE PREMIUM GRADE 4 880 MULTIPURPOSE PAPER 84 5% $17 50 CTN BRIGHTNESS XEROX PART #3R2047 OR EQUAL 8 1/2" X11" WHITE PREMIUM GRADE 4 880 MULTIPURPOSE THREE HOLE PUNCH $19 50 CTN PAPER 84 5% BRIGHTNESS XEROX PART #3R2841 OR EQUAL 5 to 20 Delivery Days FOB Denton