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HomeMy WebLinkAbout1999-283ORDINANCE NO q(?- A 0,!5 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CARTER & BURGESS, INC TO PROVIDE PROFESSIONAL SERVICES FOR PARKS AND RECREATION MASTER PLAN AND RELATED SERVICES AS SET FORTH IN THE CONTRACT, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (PROFESSIONAL SERVICES AGREEMENT (PSA) 2413 - PARKS AND RECREATION MASTER PLAN AWARDED TO CARTER & BURGESS, INC IN THE AMOUNT OF $64,870) THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Manager is hereby authorized to enter into a professional service contract with Carter & Burgess, Inc for the Parks and Recreation Master Plan, a copy of which Is attached hereto and incorporated by reference herein SECTION II That the City Manager is authorized to expend funds as required by the attached contract SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of A ,1999 r YO JTER, , ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY ehaaR °�` PS, 246 -CONTRACTUAL FOR PROFESSIONAL SERVICES ORDINANCE PROFESSIONAL SERVICES AGREEMENT FOR PARKS, RECREATION & OPEN SPACE PLAN STATE OF TEXAS COUNTY OF DENTON THIS AGREEMENT is made and entered into as of the day of 19�, by and between the City of Denton, Texas, a Texas municipal co oration, with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "OWNER" and Carter & Burgess, Inc , with its corporate office at 3880 Hulen Street in Fort Worth, Texas 76107-7254, hereinafter called "CONSULTANT," acting herein, by and through their duly authorized representatives WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with the CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas The professional services set out herein are in connection with the following described project The Project shall include, without limitation, professional planning and landscape architectural design services for the preparation of a comprehensive parks, recreation and open space master plan for the City of Denton, including proposed mobility/trail linkages, as described more specifically in Exhibit A ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the following services in a professional manner A The CONSULTANT shall perform all those services as necessary and as described in the OWNER's Request for Proposal, which is attached hereto and made a part hereof as Exhibit "A" as if written word for word herein B To perform all those services set forth in CONSULTANT's Proposal dated August 10, 1999, which proposal is attached hereto and made a part hereof as Exhibit "B" as if written word for word herein C If there is any conflict between the terms of this Agreement and the exhibits attached to this Agreement, the terms and conditions of this Agreement will control over the terms and conditions of the attached exhibits or task orders ARTICLE III ADDITIONAL SERVICES Additional services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included in the above -described Basic Services, are described as follows A During the course of the Project, as requested by OWNER, the CONSULTANT will be available to accompany OWNER's personnel when meeting with the Texas Natural Resource Conservation Commission, U S Environmental Protection Agency, or other regulatory agencies The CONSULTANT will assist OWNER's personnel on an as - needed basis in preparing compliance schedules, progress reports, and providing general technical support for the OWNER's compliance efforts B Assisting OWNER or contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement Such services, if any, shall be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this Agreement C Sampling, testing, or analysis beyond that specifically included in Basic Services D Preparing copies of computer aided drafting (CAD) electronic data bases, drawings, or files for the OWNER's use in a future CAD system E Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications F Appeanng before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings ansmg from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the OWNER G Providing geotechmcal investigations for the site, including soil borings, related analyses, and recommendations ARTICLE IV PERIOD OF SERVICE This Agreement shall become effective upon execution of this Agreement by the OWNER and the CONSULTANT and upon issue of a notice to proceed by the OWNER, and shall remain in force for the period which may reasonably be required for the completion of the Page 2 Project, including Additional Services, if any, and any required extensions approved by the OWNER This Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule established by the OWNER, acting through its City Manager or his designee ARTICLE V COMPENSATION A COMPENSATION TERMS 1 "Subcontract Expense" is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services in the nature of N/A 2 "Direct Non -Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence, and lodging away from home, and similar incidental expenses in connection with that assignment B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost estimate detail at an hourly rate shown in Exhibit "C" which is attached hereto and made a part of this Agreement as if written word for word herein, a total fee, including reimbursement for direct non -labor expenses not to exceed $64,870 Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or his designee, however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The OWNER may withhold the final five percent (5%) of the contract amount until completion of the Project Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory, as reasonably determined by the City Manager or his designee, or which is not submitted in compliance with the terms of this Agreement The OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense, or reimbursement above the maximum not to exceed fee as stated, without first having obtained written authorization from the OWNER The CONSULTANT shall not proceed to perform the services listed in Article III "Additional Services," without obtaining prior written authorization from the OWNER Page 3 C ADDITIONAL SERVICES For additional services authorized in writing by the OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Exhibit "C " Payments for additional services shall be due and payable upon submission by the CONSULTANT, and shall be in accordance with subsection B hereof Statements shall not be submitted more frequently than monthly D PAYMENT If the OWNER fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT's undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from the said sixtieth (60`h) day, and, in addition, the CONSULTANT may, after giving seven (7) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for services, expenses, and charges, provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) set forth herein if the OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article V, "Compensation " ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or fumished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of the OWNER upon the termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense In the event the OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein, CONSULTANT is released from any and all liability relating to their use in that project ARTICLE VIII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right arising from employee status Page 4 ARTICLE IX INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including, but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including, without limitation, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved ARTICLE X INSURANCE During the performance of the services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate B Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property damage limits of not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E The CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages The insurance policies shall name the OWNER as an additional insured on all such policies, and shall contain a provision that such insurance shall not be canceled or modified without thirty (30) days' prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage Page 5 ARTICLE XI ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution, such as mediation No arbitration or alternate dispute resolution arising out of or relating to this Agreement, involving one party's disagreement, may include the other party to the disagreement without the other's approval ARTICLE XII TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days' advance written notice to the other party B This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement No such termination will be affected unless the other party is given (1) wntten notice (delivered by certified marl, return receipt requested) of intent to terminate and setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar days to cure the failure, and (2) an opportunity for consultation with the termmatmg party prior to termination C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the OWNER within thirty (30) days after the date of termination The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination, in accordance with Article V "Compensation" Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its use ARTICLE XIII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants Page 6 ARTICLE XIV NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested, unless otherwise specified herein Marled notices shall be deemed communicated as of three (3) days' mailing To CONSULTANT Julie Perkins Carter & Burgess, Inc 3880 Hulen Street Fort Worth, Texas 76107-7254 To OWNER City of Denton Ed Hodney, Director/Parks and Recreation 321 East McKinney Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days' mailing ARTICLE XV ENTIRE AGREEMENT This Agreement, consisting of /0 pages and -'3 constitutes the complete and final expression of the agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof ARTICLE XVI SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision ARTICLE XVII COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended Page 7 ARTICLE XVIII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap ARTICLE XIX PERSONNEL A The CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, or have any contractual relations with the OWNER CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may arse during the term of this Agreement B All services required hereunder will be performed by the CONSULTANT or under its supervision All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of the OWNER ARTICLE XXI MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding ansmg between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed, and the parties further agree that the provisions of this section will not be waived unless as set forth herein ARTICLE XXII MISCELLANEOUS A The following exhibits are attached to and made apart of this Agreement (list exhibits) B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the CONSULTANT Page 8 involving transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct audits in compliance with this section OWNER shall give CONSULTANT reasonable advance notice of intended audits C Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas This Agreement shall be construed in accordance with the laws of the State of Texas D For the purpose of thiirs� Agree ent, the key persons who will perform most of the work hereunder shall be ✓U //74 However, nothing herein shall limit CONSULTANT from using other qualified and competent members of its firm to perform the services required herein E CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereof In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carved on by the OWNER F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for the CONSULTANT to enter in or upon public and private property as required for the CONSULTANT to perform services under this Agreement G The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement through its duly authorized undersigned officer on this the day of 19 4 CITY OF DENTON, TEXAS Z e� , A (�,e / — "AELJEZANAGER Page 9 ATTEST JENNIFER WALTERS, CITY SECRETARY LOW ED AS TO LEGAL FORM T L PROUTY, CITY ATTORNEY BY� WITNESS CONSULTANT Fred Evans, P.E. Senior Vice President Carter & Burgess, Inc. Page 10 July 30, 1999 Julie Perkins Carter & Burgess, Inc 3880 Hulen Street Fort Worth, Texas 76107-7254 SUBJECT Denton Parks, Recreation and Open Space Plan Dear Julie As previously discussed, the City of Denton would be pleased to receive a proposal for professional services from you, addressing the subject project Specifically, we are asking you to perform planning and landscape architectural services in the preparation of a parks, recreation and open space master plan for Denton, including a trails/mobility element The following elements are to be addressed An inventory and analysis of existing and future parks and recreation resources, including base map preparation, population and demographic characteristics, demand analysis and needs assessment, The preparation of a master plan inclusive of a priorities analysis, action plan, and estimated expenditures The plan must comply with the Texas Recreation and Parks Account Program Procedural Guide, and should cover a period of at least five years The plan must be completed by January 2000 I look forward to receiving your proposal Sincerely, Ed Hodney, Duector/P�d Recreation «OR Carter -Burgess Consultants in Planning, Engineering, Architecture, Construction Management, and Related Services _ Z;-,vh/6;�-- /3 PROPOSAL FOR PROFESSIONAL SERVICES For Comprehensive Parks, Recreation and Open Space Master Plan Denton, Texas August 10,1999 PROJECT DESCRIPTION Carter & Burgess, Inc will provide professional planning and landscape architectural design services for the preparation of a comprehensive parks, recreation and open space master plan for the City of Denton The scope of the work will be performed in two primary phases with Phase I including the Inventory/Analysis and Phase II the Parks, Recreation and Open Space Master Plan Carter & Burgess, Inc has prepared this scope of work based upon a meeting on July 28, 1999 with City staff At that meeting, City staff also requested that a trail plan component be included in the Master Plan It is understood that the City of Denton would like the Master Plan completed by January, 2000 Carter & Burgess will provide one (1) unbound and six (6) bound originals of the Comprehensive Parks, Recreation and Open Space Master Plan document at the completion of the project 99135700 P01 Carter & Burgess, Inc 3880 Hulen Street Foil Worth Texas 76107 7254 Mailing address PO Box 985006 Fort Worth Texas 76185 5006 (817) 735 6000 Meno 429 0170 Fax (817) 735 6148 II SCOPE OF SERVICES PHASE I - INVENTORY/ANALYSIS u.. ' ..M ., Denton will provide Carter & Burgess, Inc (C&B) with digital base information depicting planimetric features including, but not limited to the following streets, buildings, topography, drainage ways, vegetative cover, mobility plan, trail plan, sidewalk inventory and existing park inventory maps This digital information will be provided m a MicroStation DGN format The data will be used for planning purposes and is not intended for detailed design Meet with the City staff and Steering Committee to outline the project, the schedule, and the team effort between C&B and City staff Additional discussions will confirm the goals and objectives for Denton's parks, recreational facilities, and open spaces City staff and Steering Committee will also provide the C&B team an overview of the "Denton Comprehensive Plan," particularly focusing on the parks and recreation section Obtain available inventory information as provided by the City After obtaining inventory information, perform a citywide facility tour to review the existing and potential parks and recreation resources, facilities, and programs provided to the citizens of the community City will provide Carter & Burgess, Inc inventory and analysis data including a Public park and recreation areas owned and leased by the City including a complete facility inventory Specific development shall be noted for each park (ie, number of benches, number of picnic tables, etc ) b Joint use facilities between the City, the DISD, TWU and UNT c Sites for preservation or conservation of natural areas d Existing recreation programs offered by the City, including organization and projected growth of programs e Existing non City -sponsored Recreation Sports Associations and Organizations • Number of teams and individuals participating in each association and projected growth • Facilities utilized by each Association 99135700 P01 f Inventory of other public and private park and recreation opportunities in Denton Obtain demographic information from the City to determine the population characteristics of the citizenry of the community The City will provide the following information A population analysis concentrating on the factors of growth, distribution, and projected changes 2 A demographic analysis concentrating on the factors of age, income, gender, education, ethnicity and projected changes . 1 1 . : 1 . Evaluate the City of Denton's current conditions of parks and recreation resources based upon the "Denton Comprehensive Plan," Section 12 — Parks, Recreation & Open Space, to determine overall community needs 1 Review existing park standards and classifications which apply to Denton 2 Compare existing facilities to Denton's published standards to determine the amount of facilities and park acres needed to meet the needs of the community 3 Evaluate existing resources of the community for open space, greenbelt linkages, parks, and recreation facilities based upon user participation 1 Meet with the City staff and Steering Committee to review previous public input pertaining to parks, recreation, open space and trails Data may include, but not be limited to, the following a Recent public input through telephone surveys b Public input as obtained through the "Denton Comprehensive Plan" process c Specific survey information from youth, seniors, university students, families, etc d Other sources such as "A Vision for Denton -The 21 st Century", etc 2 Summarize needs assessment information in order to identify the priorities for parks and recreation as expressed by the citizens of Denton Based upon priorities, evaluate expressed citizen needs versus available facilities 99135700 POI PHASE II - PARKS, RECREATION AND OPEN SPACE MASTER PLAN 1 Prepare a priority matrix for ranking the action plan recommendations for parks acquisition, expansion, and development The priority matrix will provide for special emphasis on the priorities of the citizens, City staff, Steering Committee, C&B input, and other factors The following steps will be included a From Needs Assessment results and other input, the completion of a priority ranking matrix b Present ranking matrix to City staff and Steering Committee to obtain input on overall citywide priorities 1 Based upon priority matrix, provide recommendations for an Action Plan to establish a definitive direction for parks, recreation, open spaces and trails throughout the City a Develop a definitive program(s) for acquisition and development of park land and facilities to meet future needs b Develop planning maps coordinated with Denton Planning and Zoning, Economic Development, Parks and Recreation, and overall City Comprehensive Plan Review existing ordinances and provide recommendations to implement the Action Plan 1 Prepare a summary expenditure analysis presenting a financial budget/cost estimate based upon the Action Plan recommendations a The completion of an expenditure analysis, outlining Action Plan items and estimated cost b Identify potential grant opportunities and funding sources to implement the Action Plan c Prepare a five-year funding time -line 1 Master Plan shall comply with the Texas Recreation and Parks Account Program Procedural Guide, as published by Texas Parks & Wildlife Department 99135700 PO1 2 Master Plan shall be comprehensive and address the entire jurisdiction of the City of Denton 3 Plan shall cover no less than a period of five (5) years and no more than ten (10) years 4 Preparation of the Preliminary Master Plan shall include a Conceptual illustrative park master plan graphic for items funded within the Five-year Action Plan b Five (5) copies of the Preliminary Master Plan report for City review and comments 5 Meet with City staff and Steering Committee to present Preliminary Master Plan E Final Parks, Recreation and Qpen Space Master PI n 1 Plan contents shall include but not be limited to the following a Proof of Adoption by the City Council of Denton b An introduction which includes the unit of government, background information about socio-economic make-up, current and projected populations, growth or non -growth patterns, and the City of Denton's role in providing parks and recreation opportunities c A plan development process which includes information regarding who wrote the plan, planning committees utilized, public input received through meetings and surveys d An inventory of park areas and facilities e Acreage and facility standards which apply to the City of Denton f A needs assessment and identification that is demand, standard and resource based g An Action Plan and prioritization of needs which is area and/or facility specific, and ranked according to priority order h Goals and Objectives that identify parks, recreation, open space and trail action items, and the time period which the plan is intended to cover i Illustrations, maps, surveys, etc which will help communicate the planning process and efforts and support stated conclusions 99135700 P01 2 Final Deliverables shall include A Submit two (2) bound copies of an Executive Summary B Submit one (1) unbound original and six (6) bound copies of final Master Plan document with color exhibits/maps to be inserted City will be responsible for printing additional copies of the final Master Plan C Prepare one color master plan CADD exhibit depicting action plan items to be used for display at City Hall D Prepare one color master plan CADD exhibit depicting mobility plan/trail linkage to be used for display at City Hall E Present Master Plan to City staff and City Council for final approval F Provide all maps and graphs that show the geographic relationships of major parks, recreation, open space and trail elements, using color graphics, in an electronic file supplied on compact disk that are compatible with Intergraph Microstation G Provide all text on compact disks compatible with WordPerfect for Windows version 6 1 or later 99135700 POI III SCHEDULE The project is estimated to take approximately five -six (5-6) months to complete depending upon the final scope of work and meetings as requested by the City of Denton The following outline illustrates the anticipated schedule • Base Map Preparation (1-2 weeks) • Inventory/Supply Analysis(1-2 weeks) • Population and Demographic Characteristics (1-2 weeks) • Standard Analysis (2-3 weeks) • Demand Analysis and Needs Assessment (2-3 weeks) • Priority Analysis (2 weeks) • Action Plan (2-3 weeks) • Expenditure Analysis (1-2 weeks) • Preliminary Master Plan (1-2 weeks) • Final Master Plan (2-3 weeks) 99135700 POI 7 IV. COMPENSATION A Base Map Preparation $ 5,80000 B Inventory/Supply Analysis $ 9,38000 C Population & Demographic Characteristics $ 2,92000 D Standard Analysis $ 3,37000 E Demand Analysis and Needs Assessment $ 4,404 00 Sub Total $25,910 00 Phase II - Parks, Recreation and Open pace Master Plan A Priority Analysis $ 6,000 00 B Action Plan $ 6,40000 C Expenditure Analysis $ 5,28000 D Preliminary Master Plan $ 9,00000 E Final Master Plan $- ,290•00 Sub Total $34,960 00 Reimbursable Expenses (Not -to -Exceed) $ 4,000 00 (Includes all reproduction, plotting, photography, materials, travel/ meals, postage and delivery expenses incurred during the project) PROJECT TOTAL $64,870 00 99135700 P01 8 Carter' . Burgess Consultants in Planning, Engineering, Architecture, Construction Management, and Related Services EXHIBIT "C" HOURLY RATES The following hourly rates will be applied to additional services rendered, as outlined on Page 2 of Professional Services Agreement for Parks, Recreation and Open Space Plan Senior Planner $80 00 Senior Landscape Architect $70 00 Junior Landscape Architect $50 00 CADD Tech $56 00 Administrative Assistant $45 00 991357000 hrl Carter & Burgess, Inc 3880 Hulen Sin et Fort Wot th Texas 76107 7254 Mailing address PO Box 985006 Fort Worth Texas 76185 5006 (817) 735 6000 Metio 429 0170 Fox (817) 735 6148