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Home My WebLink About1999-447ORDINANCE NO W- 01 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH SGS WITTER, INC FOR ENGINEERING, CONSTRUCTION MANAGEMENT, AND OTHER RELATED SERVICES FOR DENTON MUNICIPAL ELECTRIC, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (RFSP #2429 — CONSTRUCTION MANAGEMENT SERVICES AWARDED TO SGS WITTER, INC IN AN AMOUNT NOT TO EXCEED $ 73,200) WHEREAS, the City Council deems it in the public interest to engage SGS Witter, Inc, of Lubbock, Texas ("SGS"), to provide professional engineering, construction management, and other related services to the City for Denton Municipal Electric ("DME"), and WHEREAS, the City staff has reported to the City Council that there is a substantial need for the above -described professional engineering, construction management, and other related services, and that limited City staff cannot adequately perform the services and tasks with its own personnel, and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", generally provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence, knowledge, and qualifications, and for a fair and reasonable price, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the professional engineering, construction management, and other related services as set forth in the Professional Services Agreement, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION 1 That the City Manager is hereby authorized to execute a Professional Services Agreement with SGS Witter, Inc, for professional engineering, construction management, and other related services for Denton Municipal Electric, in substantially the form of the Professional Services Agreement attached hereto and incorporated herewith by reference kSECTION 2 That the award of this Agreement by the City is on the basis of the demonstrated competence, knowledge, and qualifications of SGS and the ability of SGS to perform the services needed by the City for a fair and reasonable price SSECTION 3 That the expenditure of funds as provided in the attached Professional Services Agreement is hereby authorized SECTION 4 That this ordinance shall become effective immediately upon its passage and approval /l J�f , , I / PASSED AND APPROVED this the �= day of (�, 1999 JACK R, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY S \Our DocumentAOrdmances\99\SGS Witter Inc PSA - Constr Mgmt Svc DME doc STATE OF TEXAS COUNTY OF DENTON PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING, CONSTRUCTION MANAGEMENT, AND OTHER RELATED SERVICES PERTAINING TO PROJECTS FOR DENTON MUNICIPAL ELECTRIC THIS AGREEMENT is made and entered into as of the 7th day of December, 1999, by and between the City of Denton, Texas, a Texas Municipal Corporation, with its principal office at 215 East McKinney Street, Denton, Texas 76201 (hereinafter "OWNER'), and SGS Witter, Inc, a Corporation, with its corporate office at 4727 South Loop 289, Suite 201, P O Box 53969, Lubbock, Texas 79453 (hereinafter "CONSULTANT"), the parties acting herein, by and through their duly-authonzed representatives and officers WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually AGREE as follows ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the Articles to follow, with diligence and in accordance with the professional standards customarily obtained for such services in the State of Texas The professional services set forth herein are in connection with the following described project (the "Project") Professional engineering, construction management, and other related services pertaining to projects for Denton Municipal Electric ("DME") ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the following basic services in a professional manner Project management for 69 KV transmission line projects to include reconstruction of the Spencer to Locust transmission line, replacement of poles in the North Lakes Substation, and reconstruction of four spans of transmission line near the intersection of US 77 and Riney Road in Denton, Texas CONSULTANT shall also utilize available time, when not required for construction management, to assist the DME Electric Engineering Department with design of approved Capital Improvement Plan ("CIP") and other projects A CONSULTANT shall perform all those services as are necessary and as described in the OWNER's request for sealed proposal [RFSP #2429], which is attached hereto as Exhibit "A" and incorporated herewith by reference B To perform all those services as are set forth in CONSULTANT's Proposal to the City of s"„rW14WM C MWSv.M DME6 Page I of 11 Denton, RFSP #2429, for Construction Management Services, dated November 4, 1999, which Proposal is attached hereto as Exhibit "B" and incorporated herewith by reference C If there is any conflict that arises between the terms of this Agreement and the Exhibits attached to this Agreement, then the terms and conditions of this Agreement shall control over the terms and conditions of the attached Exhibits ARTICLE III ADDITIONAL SERVICES Any additional services to be performed by the CONSULTANT, if authorized by the OWNER, winch are not included as basic services in the above -described Scope of Services, set forth as provided by Article II hereinabove, are described as follows A During the course of the Project, as requested by OWNER, CONSULTANT shall be available to accompany OWNER's personnel when meeting with the Texas Natural Resource Conservation Commission ("TNRCC"), the United States Environmental Protection Agency ("EPA"), or other applicable regulatory agencies CONSULTANT shall assist OWNER's personnel on an as -needed basis in preparing compliance schedules, progress reports, and providing general technical support for OWNER's compliance efforts D Assisting OWNER or any contractor involved with the project, in the defense or the prosecution of litigation in connection with or in addition to those services contemplated by this Agreement Such services, if any, shall be furmshed by CONSULTANT on a fee basis negotiated by the respective parties outside of, and in addition to this Agreement E Sampling, testing, or analysis beyond that specifically included in Basic Services F Preparing copies of computer -aided drafting ("CAD") electronic data bases, or files for the OWNER's use in a future CAD system G Preparing applications and supporting documents for government grants, loans, or planning advances, and providing data for detailed applications H Appearing before regulatory agencies or courts as an expert witness in any litigation with thud parties, or condemnation proceedings ansmg from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the OWNER Assisting the OWNER in obtaining geotechnical investigations for the sites if specified by the OWNER, including soil borings, related analyses, and recommendations The cost for any soil boring will be paid directly by the OWNER H Other professional services needed by OWNER in support of assigned design tasks on the Project 4 Wur DrcumeeYKpeuY:Y9M&i3 WIYQ Irc Come Mp l Sva PSA DME E Page 2 of 11 ARTICLE IV PERIOD OF SERVICE This Agreement shall become effective upon execution by the OWNER and the CONSULTANT and upon the issuance of a notice to proceed by the OWNER, and shall remain in force for the period which may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by the OWNER This Agreement may be sooner terminated in accordance with the provisions hereof TIME IS OF THE ESSENCE IN THE PERFORMANCE AND COMPLETION OF THIS AGREEMENT CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule reasonably established by the OWNER, acting through its Director of Electric Utilities or her designee ARTICLE V COMPENSATION A COMPENSATION TERMS 1 "Direct Non -Labor Expense" is defined as that expense [other than "per diem" expense], based upon actual cost plus 10°/%, for any out-of-pocket expense reasonably incurred by the CONSULTANT related to its performance of this Agreement for long distance telephone charges, telecopy charges, messenger services, printing and reproduction expenses, out-of-pocket expenses for purchased computer time, prudently incurred travel expenses related to the work on the Project, and smular incidental expenses incurred in connection with the Project B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay CONSULTANT, based upon the satisfactory completion of the Basic Services tasks set forth in the Scope of Services as shown in Article II above, as follows 1, CONSULTANT shall perform its work on this Project on an hourly fee basis, plus reimbursement for all reasonably -incurred out-of-pocket expenses, billed monthly CONSULTANT shall bill from time sheets, in minimum '/4 hour increments of time, at the rates set forth in CONSULTANT's "Scope and Explanation of Charges" which is contained in the eight (8) page letter dated November 24, 1999 from Donald G Gray, Executive Vice - President of CONSULTANT, to OWNER respecting compensation and expense price structure, which is attached hereto as Exhibit "C" and which is incorporated herewith by reference OWNER shall pay to CONSULTANT for its professional services performed, and for its out -of pocket expenses incurred in the Project, a total amount not to exceed $ 73,200 2 Partial payments to the CONSULTANT will be made monthly based on the percent of actual completion of the Basic Services, rendered to and approved by the OWNER through its Director of Electric Utilities or her designee However, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The OWNER may withhold the final five (5%) percent of the above SW rDwummMlPwN¢uxS $Wle is C MMISvoPSA DMKJ Page 3 of 11 not -to -exceed amount until satisfactory completion of the Project by CONSULTANT 3 Nothing contained in this Article shall require the OWNER to pay for any work that is not submitted in compliance with the terms of this Agreement OWNER shall not be required to make any payments to CONSULTANT at any time when CONSULTANT is in default under this Agreement 4 It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense or reimbursement above the not -to -exceed amount as stated heremabove, without first having obtained the prior written authorization from the OWNER CONSULTANT shall not proceed to perform any services to be later provided for under Article III "Additional Services" without first obtaining prior written authorization from the OWNER C ADDITIONAL SERVICES For additional services authorized in writing by the OWNER in Article III heremabove, CONSULTANT shall be paid based on a to -be -agreed -upon Schedule of Charges Payments for additional services shall be due and payable upon submission by the CONSULTANT, and shall be in accordance with Article V B heremabove Statements for Basic Services and any Additional Services shall be submitted to OWNER no more frequently than once monthly D PAYMENT If the OWNER fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT's undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from and after the said sixtieth (60th) day, and in addition, thereafter, the CONSULTANT may, after giving ten (10) days written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full for all amounts then due and owing, and not disputed by OWNER, for services, expenses and charges Provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) per month as set forth herein, if the OWNER reasonably determines that the CONSULTANT's work is not submitted in accordance with the terms of this Agreement, in accordance with Article V B of this Agreement, and OWNER has notified CONSULTANT of that fact in writing ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of CONSULTANT SW D mWMUM0n uMQSWJiInlrc COM MRLSVOePSA DMEO Page 4 of 11 ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT pursuant to this Agreement are instruments of service and shall become the property of the OWNER upon the termination of tins Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this project and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense In the event the OWNER uses the Agreement in another project or for other purposes than specified herein any of the information or materials developed pursuant to this agreement, CONSULTANT is released from any and all liability relating to their use in that project ARTICLE VIII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right ansmg from employee status ARTICLE IX INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officials, officers, agents, attorneys and employees from and against any and all liability, claims, demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including without limitation damages for bodily and personal injury, death, or property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, attorneys and employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement and nothing herein shall waive any of the parry's defenses, both at law or equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved ARTICLE X INSURANCE During the performance of the Services under tins Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Board or any successor agency, that has a rating with A M Best Rate Camers�of at least an "A-" or above A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate 9'Ou, Wien I- Co MM, Brv, PSG DMCJ Page 5 of 11 B Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements, and Employer's Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages The insurance policies shall name the OWNER as an additional insured on all such policies to the extent that is legally possible, and shall contain a provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation of coverage, deliver copies of any such substitute policies, fiunishing at least the same policy limits and coverage, to OWNER ARTICLE XI ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation No arbitration or alternate dispute resolution ansing out of or relating to, this Agreement involving one party's disagreement may include the other party to the disagreement without the other's approval ARTICLE XII TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate this Agreement by providing thirty (30) days advance written notice to the other party B This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement No such termination will be effected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the nonperformance or other reason(s), and not less than thirty (30) calendar days to cure the failure, and (2) an opportunity for consultation with the terminating party prior to termination C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services upon receipt of the written notice of termination from OWNER, and shall render a final bill for services to the OWNER within twenty (20) days after the date of termination The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed, and for reimbursable expenses prior to notice of termination being received by CONSULTANT, in accordance with Article `! of this Agreement Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information to the OWNER and to the new consultant If applicable, OWNER shall allow Y `qu Uxwmu�CWusM9VSCY WIN, IN CO MW%SWI YSA UMLIN Page 6 of 11 CONSULTANT a reasonable time to transition and to turn over the Project to a new consultant CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its files ARTICLE XIII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval of the work by the OWNER shall not constitute nor be deemed a release of the responsibility and liability of the CONSULTANT, its officers, employees, or agents, for the accuracy and competency of their work performed pursuant to this Agreement, nor shall such approval by the OWNER be deemed as an assumption of such responsibility by the OWNER for any defect in the work prepared by the CONSULTANT, its principals, officers, employees, and agents ARTICLE XIV NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered to, or telecopied to, or mailed to the respective parties by depositing same in the United States mail at the addresses shown below, postage prepaid, certified mail, return receipt requested, unless otherwise specified herein To CONSULTANT SGS Witter, Inc Gene N Smith, Vice -President P 0 Box 53969 Lubbock, Texas79453 Fax (806)795-7526 To OWNER City of Denton, Texas Sharon Mays, Director, DME 901-A Texas Street Denton, Texas 76201 Fax (940) 349-7334 All notices under this Agreement shall be effective upon their actual receipt by the party to whom such notice is given, or three (3) days after mailing of the notice, wluchever event shall fast occur ARTICLE XV ENTIRE AGREEMENT This Agreement consisting of eleven (11) pages and three (3) Exhibits constitutes the complete and final expression of the Agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, understandings, and agreements which may have been made in connection with the subject matter of this Agreement ARTICLE XVI SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to s wo. u�.maumcmvxWsmsos wiuRirc C M9 ISMM DMEO Page 7 of 11 be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement, and shall not cause the remainder to be invalid or unenforceable In such event, the parties shall reform this Agreement, to the extent reasonably possible, to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the original intentions of the parties respecting any such stricken provision ARTICLE XVII COMPLIANCE WITH LAWS CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and ordinances applicable to the work performed by CONSULTANT hereunder, as they may now read or as they may hereafter be amended ARTICLE XVIII DISCRIMINATION PROHIBITED In performing the services required hereunder, CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap ARTICLE XIX PERSONNEL A CONSULTANT represents that it has or will secure at its own expense all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, nor have any contractual relations with the OWNER CONSULTANT shall immediately inform the OWNER in writing of any conflict of interest or potential conflict of interest that CONSULTANT may discover, or which may anse during the term of this Agreement B OWNER requires that CONSULTANT carefully safeguard all documents, data, and information provided by OWNER to CONSULTANT incident to this engagement CONSULTANT recognizes that such documents, data, and information, involve sensitive, competitive issues, in some cases, confidential information, and in some cases proprietary information, and the disclosure of such information by CONSULTANT to any third party, without the express written consent of OWNER, is expressly prohibited by OWNER, and would likely cause economic loss and detriment to OWNER Any such unauthorized disclosure of information by CONSULTANT shall constitute an act of default respecting this Agreement CONSULTANT represents to OWNER that it will safeguard OWNER's information and will, upon OWNER'S reasonable request, provide OWNER with CONSULTANT'S policies regarding its procedures for identifying conflicts of interest, and its procedures and safeguards which are in place which would apply to CONSULTANT'S treatment and handling of OWNER'S documents, data, and information during this engagement C All services required hereunder will be performed by CONSULTANT or under its direct supervision All personnel engaged in performing the work provided for in this Agreement, shall be qualified, and shall be authorized and permitted under applicable state and local laws SW O6000Mf�CgUnU�BWhinlw f Mp9SVuPSA OMGE Page 8 of 11 to perform such services ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement (whether by assignment, novation or otherwise) without the prior written consent of the OWNER CONSULTANT shall promptly notify OWNER of any change of its name as well as of any material change in its corporate structure, its location, and/or in its operations ARTICLE XXI MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith No evidence of any waiver or modification shall be offered or received in evidence in any proceeding ansing between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, unless such waiver or modification is in writing, duly executed, The parties further agree that the provisions of this Article will not be waived unless as herein set forth ARTICLE XXII MISCELLANEOUS A CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment made by OWNER under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct examinations or audits in compliance with this Article OWNER shall give CONSULTANT reasonable advance notice of all intended examinations or audits B Venue of any suit or cause of action under tlus Agreement shall lie exclusively in Denton County, Texas This Agreement shall be governed by and construed in accordance with the laws of the State of Texas C For purposes of this Agreement, the parties agree that Kurt Staller ("Staller") shall serve as the Project Manager of CONSULTANT respecting this engagement This Agreement has been entered into with the understanding that Staller shall serve as the CONSULTANT's Project Manager and will be a key person serving the OWNER on this Project Any proposed changes requested by CONSULTANT, respecting Staller serving as the Project Manager on the Project, shall be subject to the approval of the OWNER, which approval the OWNER shall not unreasonably withhold Nothing herein shall limit CONSULTANT from using other qualified and competent members of its firm to perform the other services required herein, under its supervision or control S �=mu, nmW„ SW �JM U MMtSM 3A DWe Page 9 of l l D CONSULTANT shall commence, carry on, and complete its work on the Project with all applicable dispatch, and in a sound, economical, efficient manner, and in accordance with the provisions hereof In accomplishing the Project, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER E The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project and arranging for the access to, and make all provisions for the CONSULTANT to enter in or upon, public and private property as required for the CONSULTANT to perform professional services under this Agreement OWNER and CONSULTANT agree that CONSULTANT is entitled to rely upon information fiumshed to it by OWNER without the need for further inquiry or investigation into such information F The captions of this Agreement are for informational purposes only and shall not in any way affect the substantive terms or conditions of this Agreement IN WITNESS WHEREOF, the City of Denton, Texas has executed this Agreement in four (4) original counterparts, by and through its duly-authonzed City Manager, and CONSULTANT has executed this Agreement by and through its duly-authonzed undersigned officer, on this the 7th day of December, 1999 "CITY" CITY OF DENTON, TEXAS ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By S WueDxummlP\Caov,oY�9P.s(14WiialM C MEm,sw,PSA OMEJ Page 10 of 11 "CONSULTANT" SGS WITTER, INC A Corporation By s� Gene N Smit , Vice -President ATTEST By 6 '"� Secretary Page 11 of 11 S wur Documeou�Convuu�9vSOS WIM I- Cau,u MWlSvw YSA UMEd. CITY OF DENTON RSFP # 2429 REQUEST FOR PROPOSAL TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES BID OPENING DATE: 11/4/99 By 2:00 P.M. Prepared by: Electric Engineering NOTICE TO VENDORS Proposals will be received by the City of Denton, Texas at the office of the Purchasing Agent prior to 2 00 p in , NOVEMBER 4 1999 for the following RSFP # 2429 - REQUEST FOR PROPOSAL TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES Qualified prospective suppliers my obtain copies of the proposal with information at the office of the Purchasing Agent, located at 901-B Texas Street, Denton, Texas 76201 in the Service Center complex The City of Denton, Texas reserves the right to reject or accept any proposal and award to the most advantageous proposal received No officer or employee of the City of Denton shall have a financial interest, direct or indirect in any contract with the City of Denton Minority and small business vendors are encouraged to submit proposals CITY OF DENTON, TEXAS (940)349-7100 TOM D SHAW, C P M PURCHASING AGENT This advertisement to run OCTOBER 21 & OCTOBER 28.1990 RFSP 2429 ADVERTISEMENT ON MUNICIPAL ELECTRIC (omorrow s community Denton, Texas 76201 Request for Proposal to Provide Construction Management Services October 19, 1999 Denton Municipal Electric is accepting proposals to provide construction management services for 69KV transmission line construction (t 38KV insulation and spacing) The construction will consist of three projects as described below The project locations area are shown on the attached map The construction firm for these projects will be Great Southwestern Construction, Inc Construction is expected to begin it November 99 and be completed before June 1, 2000 The projects are Spencer to Locust Transmission Line Rebuild The Spencer to Locust project is to rebuild the 69KV transmission line between the Spencer Plant and the Locust Substation with larger conductor The length of the line is 10,500 feet and will consist of 54 weathering, tubular steel structures, 23 of which, will require concrete piers that have depths ranging from 16 to 34 feet Approximately 1,200 feet of transmission line along Johnson and Collins streets will be removed and not rebuilt The transmission line will have two large conductor (795 kcmil) distribution circuits installed below the transmission conductors Crossing of U. S 77 at Riney Road: US 77 is being widened to four -lane in the northern part of Denton Two 69KV transmission poles near the intersection of US 77 and Riney Road must be relocated as a result of the road construction These poles are part of the 69KV transmission line between North Denton Interchange and North Lakes Substation A total of four wood poles will be replaced with three steel poles One of the four will be a freestanding comer pole two spans to the east of the road The foundation for the corner pole will be 35 feet deep There are two distribution circuits underbuilt on this line North Lakes Substation Pole Replacement - This project is to replace all the existing transmission structures within the North Lakes Substation with steel self-supporting structures All existing structures are wood Eight new steel poles will be installed Construction management duties shall include, but not be limited to, the following ♦ Insuring compliance with the engineering documents prepared for these three projects ♦ Insuring quality workmanship of contractor ♦ Insuring safe work practices are followed by the contractor ♦ Assist with coordination between local agencies and the contractor (surveyor, Denton Municipal Electric Operations, tree trimmers, etc ) ♦ Record keeping on construction activities ♦ Review of concrete tests Denton Municipal Electric - Request for Proposal October 19, 1999 Denton Municipal Electric will provide an office for the construction manager with the Denton Municipal Engineering, group The proposal shall state full details on how it is proposed to approach the construction management duties As with most construction projects, it is expected that daily monitoring will generally be necessary throughout the project Denton Municipal Electric does not believe that full time will be required for managing all phases of the construction, and it is not required that a full time person be provided If it is expected that the construction manger will have to be located in Denton, such that charges will have to be for, or near, full time during the course of the construction contract, it will be mandatory that the construction manager be available to assist Electric Engineering with other engineering related needs when time is not required for monitoring These duties could consist of items such as staking, surveying, review or development of standards or standards documentation, field surveys in preparation for future transmission projects, assistance with design of projects, or other needs Denton Municipal Electric is interested in creative methods for containing costs These methods might be items such as shared responsibilities or allowing available idle time to be used for other work for the construction manager's firm Denton Municipal Electric reserves the right to reject any or all proposals Evaluation of proposals will be based generally on the items listed below with the weightings as shown Denton Municipal Electric reserves the right to consider additional criteria in making the selection of the service provider Award, if any, will be based only on Denton Municipal Electric's evaluation of the proposals A final price and work approach will be negotiated with the firm selected At least the following items must be included in the proposal Item Description Weighting Points Proposed approach to construction management duties 30 roposal for use of time not used for construction management 30 Estimate of percentage of time required for construction management 15 Description of similar projects done by the firm 15 References from recent work in construction management 10 Resumes of individuals who would be assigned to the work site 10 Prospectus or description of the company 10 umber of years the firm has provided construction management 5 ocation of the company 5 PLEASE RETURN 4 COPIES OF PROPOSAL TO THE PURCHASING DEPARTMENT AT 901B TEXAS STREET, DENTON, TX 76201. Address questions to Chuck Sears (940-349-7111) or Don McLaughlin (940-349-7119) r . "KV CITY OF DENTONTKU W ---- „VA SUBSTATIONS & TRANSMISSION 0 •RAZW PUB - October 4,1999 Exhibit 3 Exhibit B SGS Witter Proposal for City of Denton RFSP #2429 PROPOSAL TO CITY OF DENTON RSFP 42429 For CONSTRUCTION MANAGEMENT SERVICES m SGS WITTER, INC CONSULTING ENGINEERS LUBBOCK, TEXAS November 4, 1999 I h p YI CKN is iT IJ City of Denton Construction Manager Proposal Proposed approach to Construction Management Duties In order to fulfill the construction management duties, the construction manager will have to be on the job site for a majority of the tune the projects are under construction Due to this fact, our approach will be to supply a full time employee, Mr Kurt Staller E I T , who will need to be located in Denton during the course of the construction It is estimated that approximately seventy percent (70%) of the time Kurt is in Denton, he will be on the job site The remaining thirty percent (30%) of the time, Kurt will make himself available to first answer questions and gather information that will result in a reasonable quality of construction and timely completion of the projects Secondly, Kurt will be available to assist Denton Municipal Electric with other engineering needs H. Proposal for use of time not used for construction management The time Kurt spends assisting Denton Municipal Electric can be spent in a number of areas concerning transmission and/or distribution line design As an Engineer-In- Traming for SGS Witter, Inc, Kurt has experience in all phases of Transmission and Distribution power line design These phases include surveying, structure design, foundation design, construction management, material tabulations, project specifications and contract documentation City of Denton Proposal Page 2 IL Proposal for use of time not used for construction management (continued) SURVEYING. Under the supervision of the staking engineer, Kurt used a theodolite, EDM, level, and/or total station to stake right-of-way, centerline, tangent and angle structures of all or part of a transmission and/or distribution line This required locating terrain changes, roads, pipelines, existing overhead lines, structures, turning angles and shooting levels and elevations DESIGN DATA Kurt developed design datas for many projects, utilizing survey and site data The design data included researching meteorological data, calculating conductor loadings, calculating required clearances for conductors, performing galloping and damper calculations, determining the required insulation, designing basic structures by calculating structure strength due to vertical and horizontal spans, calculating buckling, calculating guying and calculating overturning moments PLAN AND PROFILE DRAWINGS AND STAKING SHEETS Utilizing survey and design information, Kurt designed, developed and/or checked Plan and Profile drawings and Staking Sheets Kurt plotted the structures on these sheets based on optimum heights and span lengths Kurt designed and/or checked the sheet's layouts, material lists, clearances, right-of-way limits, and property owner boundaries City of Denton Proposal Page 3 [I Proposal for use of time not used for construction management (continued) STRUCTURE DESIGN: Using the National Electric Safety Code loaduig zones and overload capacity factors along with sag and tension calculations, Kurt developed loading trees for tangent and angle structures Kurt designed concrete and/or steel structures based on required loads, the project location, environmental data and the loading trees Kurt calculated the resolved longitudinal, vertical and transverse loads for five load cases for each structure Kurt designed the structure drawings and load orientation drawings and, combined with the structure loading tree calculations, Kurt created a bid package for each project Kurt sent this package, including Notice to Bidder and Bid Tabulation information, to various steel and concrete manufacturers for bid purposes Kurt evaluated bids, checked design calculations and reviewed approval drawings for each project and provided recommendations to the client FOUNDATION DESIGN. Using geotechmcal investigation reports, loads placed on the structure and vanous cassion pier formulas, Kurt designed anchor bolt cages and foundations for steel poles Kurt calculated the appropriate anchor bolt cage for the manufacturers to construct by using the pier depths and diameters required to withstand the moments on the structure Kurt calculated required quantities of concrete for contracts and made recommendations on pier and cluster design modifications CONSTRUCTION CONTRACTS (Including Specifications and Bid Openings). Kurt wrote, revised and/or checked the contract documents for several projects Kurt wrote notice and instructions to bidders, specifications, special specifications and foundation specifications Kurt assembled and checked unit drawings, crossing permits and material lists Kurt conducted bid openings, analyzed bid numbers and completed closeout documents City of Denton Proposal Page 4 II. Proposal for use of time not used for construction management (continued) SITE OBSERVATION/REVIEW Kurt reviewed the work of the contractor during construction of several projects Kurt observed all phases of construction for proper comprehension and interpretation of specifications, Plan and Profile Sheets and other construction documents Kurt informed the owner and/or contractor of violations of the applicable Plans and Specifications Kurt checked material for defects during shipping and for proper quantities Kurt answered questions from both the contractor and property owners and made on -site decisions necessary for the continuation of the project III. Preliminary estimate of percentage of time required for construction management The transmission projects can be broken down into nine points of construction The nine points are listed below along with the approximate percentage of time required for on site construction management as a particular activity is taking place 1 Steel pole and anchor bolt inspection 90% 2 Pier Drilling 40% 3 Anchor bolt placement and orientation 100% 4 Concrete inspection 100% 5 Material inspection 50% 6 Setting poles 90% City of Denton Proposal Page 5 III Preliminary estimate of percentage of tune required for construction management (Continued) 7 String and sag conductor 100% 8 Miscellaneous construction and questions 50% 9 Closeout project 90% During the course of the projects, the total amount of time spent on each point of construction will vary For instance, for the Spencer to Locust Transmission Line Rebuild, more total on site time will be required on pier drilling and concrete inspection than on the Crossing of U S 77 at Riney Road project For each project, the percentage of on site construction management will still need to be 40% for pier drilling and 100% for concrete inspection During the months of construction, approximately seventy percent (70%) of the total time Kurt will need to be on the lob site to perform the construction management duties City of Denton Proposal Page 6 lV Description of similar projects done by the firm Below is a list of projects that SGS Witter, Inc (SGSW) has done and a description of the work involved Lubbock Power and Light- Guava 230kV Transmission Line Date of Project* January 1999 — Present Description: SGSW routed the transmission line for Lubbock Power & Light (LP&L) beginning in early 1999 After the route was chosen, SGSW designed the line After the design was completed, SGSW designed the steel poles and their foundations Next, SGSW put together the contract specifications for the transmission line After a contractor was chosen, SGSW staked the structure locations and the piers Currently SGSW is providing construction management for the construction of the project Mr Kurt Staller is on the job site and Great Southwestern Construction, Inc is the contractor Lea County Electric Cooperative, Inc.- Texaco CO2115kV Transmission Line Date of Project: August 1997 — March 1998 City of Denton Proposal Page 7 IV Description of similar projects done by the firm (continued) Description: SGSW routed the transmission line for Lea County Electric Cooperative (LCEC) beginning in late 1997 After the route was agreed upon, SGSW designed the line and the steel poles to be used SGSW then compiled the contract and specifications for the project and opened bids After a contractor was chosen, SGSW staked the transmission line and the steel pole foundations SGSW also provided construction management for the project and closed out the project when completed by the contractor Midwest Electric Cooperative, Inc • SNTX 69kV transmission Line Date of Project. February 1997 — August 1997 Description SGSW routed the transmission line for Midwest Electric Cooperative (MWEC) beginning in early 1997 Following the routing of the line, SGSW designed the line and the concrete poles that were used SGSW put the contract and specifications together for the project and opened bids After a contractor was selected, SGSW staked the line After completion of construction, SGSW did the close out City of Denton Proposal Page 8 IV Description of similar projects done by the firm (continued) South Plains Electric Cooperative, Inc.. Quaker 69kV Transmission Line Date of Project* August 1996 — February 1997 Description. SGSW routed the transmission line for South Plains Electric Cooperative (SPEC) in the summer of 1996 After the route was agreed upon, SGSW completed the line design and the design for the steel and concrete poles SGSW completed the contract and the specifications for the line SGSW opened bids for the project After the bids were opened, SGSW staked the structures and the foundations When the project started, SGSW provided construction management When the construction was finished, SGSW closed out the project In the past year, SGSW has also developed transmission and distribution standards, drawings and material lists for Lubbock Power & Light (LP&L) SGSW developed these standards with LP&L employees The drawings were originally done in AutoCADO, then were translated into MicroStation and the material items used were LP&L standard units City of Denton Proposal Page 9 V References from recent work in construction management References have been enclosed with this proposal VI Resumes of individuals who would be assigned to the work site Mr Kurt Staller's resume has been enclosed with this proposal VII. Prospectus or desenpt►on of the company A Company brochure has been enclosed with this proposal VIII. Number of years the firm has provided construction management SGS Witter, Inc has provided construction management for many projects for 17 years IX. Location of the company As the enclosed company brochure states, SGS Witter, Inc has two offices One is located in Albuquerque, NM and the other is located in Lubbock, TX Mr Kurt Staller is employed in the Lubbock office LIST OF CLIENTS SGS WITTER Lubbock LUBBOCK POWER & LIGHT P O Box 2000 ARIZONA 22 Lubbock Texas 79457 MOHAVE ELECTRIC CO-OP Mr Gary Zheng P O Box 1045 (806) 775-2552 Bullhead City, Arizona 86430 Robert Broz, Manager SOUTHWESTERN PUBLIC SERVICE CO (602) 763-4115 FAX 763-6094 P O Box 1261 Amarillo, Texas 79170 Mr Jeff Stebms NEW MEXICO 4 (806) 378-2458 CENTRAL VALLEY ELECTRIC CO-OP PO Box 230 TEXAS 55 Artesia, New Mexico 88211-0230 LIGHTHOUSE ELECTRIC CO-OP Howard Price, Manager P O Box 600 (505) 746-3571 FAX 746 4219 Floydada Texas 79235-0600 Mr Bill Harbin, Manager NEW MEXICO 8 (806) 983-2814 FAX 983-2804 ROOSEVELT COUNTY ELECTRIC CO OP PO Box 389 TEXAS 56 Portales, New Mexico 88130 SOUTH PLAINS ELECTRIC CO-OP Mr Jerry Partin, Manager P O Drawer 1830 (505) 356-4491 FAX 359-1651 Lubbock, Texas 79408 Mr J C Roberts, Manager NEW MEXICO 9 (806) 741-4200 FAX 7414286 FARMERS' ELECTRIC CO-OP P O Box 550 TEXAS 59 Clovis, New Mexico 88101 LAMB COUNTY ELECTRIC CO-OP Jim Herron, Manager 2415 South Phelps Avenue (505) 7624466 FAX 769-2118 Littlefield, Texas 79339 Mr Delbert Smith, Manager (800) 365-9000 FAX (806)385-5197 NEW MEXICO 20 SOCORRO ELECTRIC CO-OP TEXAS 60 P 0 Box LYNTEGAR ELECTRIC CO-OP Socorro, New Mexico 87801 P O Box 970 Mr Lupe Vega, Manager Tahoka, Texas 79373-0970 (505) 835-0560 FAX 8354449 Mr Wilton J Payne Manager (806) 998-4588 FAX 9984724 NEW MEXICO23 LEA COUNTY ELECTRIC CO-OP TEXAS 62 P 0 Drawer 1447 BAILEY COUNTY ELECTRIC CO-OP Lovmgton, NM 89260 P O Drawer 1013 Mr Mike Dreysprmg, Manager Muleshoe, Texas 79347-1013 (505) 396-3631 - FAX 396-3634 Mr Duane Lloyd, Manager (806)272-4504 FAX 2724509 TEXAS 71 1-A-C ELECTRIC CO-OP P O Box 278 Bluegrove, Texas 76352 Mrs Sarah Sears, Manager (817) 895-3311 FAX 895-3321 TEXA 80 GREENBELT ELECTRIC CO-OP P O Box 948 Wellington Texas 79095 Mr Stan McClendeon, Manager (800) 527-3082 FAX (806) 447-2434 TEXAS 94 GUADALUPE VALLEY ELECTRIC CO-OP P O Box 118 Gonzales, Texas 78629-0118 Mr Marcus Pridgeon Manager Mr Steve Slaughter, Gonzales Div Mngr (210)672-2871 FAX 672-9841 TEXAS 106 TAYLOR ELECTRIC CO-OP P O Box 250 Merkel, Texas 79536 Mr Don Hart, Manager (800) 992-0086 FAX (915)-928-5216 TEXAS 107 CAP ROCK ELECTRIC Mr David Pruitt, Manager 500 West Wall - Suite 400 Midland, Texas 79701-1601 NOTE different address for David Pruitt STANTON DIVISION P O Box 700 Stanton, TX 79782-0700 Mr Mark Sullivan, P E , Engineering Manager (800) 442-8688 FAX (915) 756-3381 TEXAS 111 SAN BERNARD ELECTRIC CO-OP P O Box 158 Bellville, Texas 77418-0158 Mr John Q Adams, Manager (800) 364-3171 FAX (409) 865-9706 TEXAS 114 CONCHO VALLEY ELECTRIC CO-OP Mr Alton Rollans, Manager PO Box 30130 San Angelo, Texas 76903 (915) 655-6957 FAX 655-6950 KURTSTALLER ENGINEER IN TRAINING WORK EXPERIENCE ENGINEER -IN -TRAINING SGS WITTER, INC, LUBBOCK, TX (806)-795-6827 DECEMBER 4, 1995 - PRESENT SUPERVISOR NEW MEXICO STATE UNIVERSITY NATATORIUM, LAS CRUCES, NM (505)-646-3518 FALL 1993-SUMMER 1995 EDUCATION FORMAL BS - AGRICULTURAL ENGINEERING - New Mexico State University August 11, 1995 INFORMAL SOKKIA'S OPTIMAL TRAINING SCHOOL - Overland Park, KS January 1997 UNIVERSITY OF WISCONSIN-MILWAUKEE, DESIGN OF TRANSMISSION LINE STRUCTURES AND FOUNDATIONS - Milwaukee, WI September 1998 HELPFUL ELECTIVES MECHANICS OF MATERIALS, ENVIRONMENTAL ENGINEERING, PUMP AND WELL DESIGN, AGRICULTURAL WASTE MANAGEMENT REGISTERED ENGINEER -IN -TRAINING TEXAS, NEW MEXICO CAPABILITIESIEXPERIENCE SURVEYING Used theodolite, EDM, level and/or total station to stake right-of-way and locate structures DESIGN DATA Researched meteorological data, calculated conductor loadings and clearances, preformed galloping and damper calculations, determined required insulation, calculated structure strength due to vertical and horizontal spans, calculated buckling and moments and calculated guying PLAN AND PROFILE DRAWINGS AND STAKING SHEETS Plotted structures designed and/or checked sheets layout, materials, clearances, right-of-way lumts and property owner boundaries KURT STALLER Page 2 STRUCTURE DESIGN Designed steel and concrete structures based on required loads, project location, environmental data and developed loading trees FOUNDATION DESIGN Used geotechnical reports, loads placed on the structure and various cassion pier formulas to design anchor bolt cages and embedment depths CONSTRUCTION CONTRACTS Wrote notice and instruction to bidders, specifications, special specifications, foundation specifications, assembled contracts, assembled drawings and material lists, opened bids analyzed bid numbers and completed closeout documents SITE INSPECTION Observed all phases of construction to msure proper comprehension and interpretation of specifications, plan and profile sheets and other contract documents COMPUTERPROGRAMS Word, Excel, Word Perfect, Quatro Pro, ACAD, MicroStatlon CUMPUTERPROGRAMING C, C+, Fortran 77, Quick basic HONORS/ORGANIZATION Received passing score on Fundamentals of Engineering Exam, 1994 Received an award for presenting lagoon design, 1995 -ASAE state of New Mexico meeting, student paper presentation American Society of Agricultural Engineers, 1990-Present -ASAE Representative to the Engineers Council, 1994 Eagle Scout award 1998 National Eagle Scout Association, 1988-Present New Mexico State University Club Water Polo Team 1991 1993 Campus Crusade for Christ I990-1993 WA "f F Engrineering and Design Our engineering start has Substantial experience and expertise in the utihiv mdustry designing both new facilities as well as additions and upgrades to existing facilities Our expertise allows totally integrated design of transmission distribution switching stations and substations LINE DESIGN Transmission and distribution line design services include routing and siting surveying, staking easement and permit documentation and environmental documentation These functions are routinely handled by our licensed survevor and staff technicians Our staff uses modern total stations theodilites electronic distance measuring des ices as well as electronic data gathenng devices for survevmg Both our office and field personnel work closely with the client to provide a design consistent with the requirements of the client and appropriate governing bodies Designs and maps are typically produced using AutoCAD® We have skilled draftspersons for those few projects that require hand drafting PLANNING Standard planning services include Long Range Plans Construction Work Plans Power Requirements Studies and Sectionalizing Studies We can prepare Work Plan -amendments on shortnotice Specialized studies include those such as Feasibilitv and Reliability Studies SCADA Feasibilitv Line Loss Analvsis Power Flow Studies Fault Studies Capacitor Requirements and Regulator Requirements In the preparation of the studies we can use your calculations our calculations or a combination of the two Our goal is to provide you with flexible and useable studies We want to prepare studies that are useful living documents not books languishing on shelves gathenng dust DAY TO DAY System problems cannot be anticipated and when problems occur you need help right awav We enjov helping our clients with their dav-to-dav equipment applications and other problem solving needs Our clients are encouraged to call our offices anv time We always have engineers and technicians available it you need assistance help or a second opinion MAPPING SGS Witter Inc offers computerized system mapping services utilizing AutoCAD® software System maps can be generated in either standard RUS format or other format which the client may prefer We can generate base maps in-house but usually use base maps purchased from other sources We then add lavers and features needed by the individual client We hace large format digitizers and plotters to aid in entering and outputting the drawings REGULATORY AND FINANCIAL Regulatory and financial services offered by SGS Witter Inc include cost-ot-sery ice/ rate studies, financial forecasts rules and regulations line extension policies and various other management - related services We have the expertise and qualifications to prepare studies and present testimony before appropriate administrative or judicial forums Staff The professional staft of SGS Writer Inc includes a full compliment of licensed Professional Engineers and a Registered Professional Land SurNe\or Our large support staff includes senior Engineering Technologists Engineering Technicians Planners Rate Nnalssts CADD personnel and Computer Programmers with manv sears of experience in the consulting field Udntonal information about semor and kev staff personnel accompanv this brochure Albu uer u KM INC.Lubboci, TX -, SGS WITTER, NCoEngineer, & pionnan November 24, 1999 Re Construction NLInagcment Services SGSW proposal for RFSP #2429 Mr Chuck Sears City of Denton 901B Texas Street Denton, Texas 76201 Dear Chuck d explanation of our understanding of the services Following is an outline of the scope an which the City of Denton is considering from our firm C to e t 1 A project that is approximately (2) two miles long that requires 54 strticttues, 21 of the 54 require concrete foundations with anchor bolts The other 33 structures are direct embedded steel structures 2 Replacing all the structures around a substation The design is complete and all the required poles have been received 3 For 'sing" protect This consists of removing ro four US 77 and Riney Road Cross for the highway crossing existing structures and installing (3) three new structuressing p.WaAss.a,an Provide design assistance, as time permits, for other projects approved by the City of Denton fo 8 f T ti C h SGA Mute, • p 0 Bo: 00, Lubbotk, TX 79453 . Office (SQQ 795-017 e f al. 75s7536 Cm" as at. sgFIntter Com SGS W ITTER t-c Mr Chuck Sears Page 2 November 24, 1999 We are proposing the following rates and cost estimates 1 Kurt Staller's standard billing rate beginning January 1, 2000 will be $59 00 per hour We are proposing a discounted rate of $5$ 00 per hour for regular time and S71 50 for overtime on this project All other personnel will be billed at our standard rates in effect at the time of service The 1999 rate schedule is attached These rates will increase on 1-1-00 However rate mcreabes to the City of Denton will not exceed 8% for the term of this contract We are proposing a Per Diem rate of $71 50 per day the employee is away from home The employee will still have a home here to Lubbock that he will have to keep all bills part on while he is in Denton onth lus 10 cents 3 If a rental car is required, the estimated cost a cost of 35 will be Ssso 00 cents per er mile pwill be billed per mile when used on the project. A mileag tot trips to and from Lubbock, Texas A total of 4 trips will be calculated to the not to exceed costs Only costs actually incurred will be billed and our usual 10% adder for expenses will not be billed 4 Our not to exceed cost for the penod from January 3, 2000 to May 26, 2000 is as follows $53,700 00 labor $10,500 00 per them $5,000 00 for Rental Car Texas $9g0 00 mileage for the Rental Car and Liability Ins�Cto Incb��g up to $1,000,000 according 0000rd fort added Professional nton equire nts) according City b 1 otal not to exceed cost of 7 2 00 c These costs are based on the employee working an average of 45 hours per week and 147 days of per diem Billing will be for actual time worked SGS WITTER INC Mr Chuck Sears Page 3 November 24, 1999 We hope this covers all the areas that need to be addressed and we look forward to working with you and the City of Denton on these projects if you have any questions or we need to forward any more information please do not hesitate to contact us Sincerely. SGS_ 1 ^ Donald G Gray, xecu iv ,,President DGG alh -, SGS WITTER, INC LtbbockTX Albuquerque, NM Consulting Engineers Planners& Planners January 8, 1999 To All SGS Witter, Inc (Lubbock office) Chenrs Re 1999 Billing Rates La,t January we sc.nt you our nt,w 1998/1999 Billing Rates As wc, suggested then µe will not be raising our rates this ,ear We always try to maintain tht, same ratu schedule for 2 vears and we are happy to let you know that we will use the same rate schedule for 1999 as we did for 1998 However, we do ha%e four umplovees who have bu-n promoted for 1999 so they will be billed at a higher step level than last ,ear Those emplo}ees arc Donnv Payne (from Enginwr 3 to Professional Engineer 3) Travis Veal (from Engineer 3 to Engineer 4) Charles Pfingsten (from Chief Technician 3 to Chief T(.chiucian 5) Raid, Shaw (from Senior Technician 2 to Senior Techniciut 3) Also since last vear, we have added Ricky Kimbt,rhn We are billing hum as a Cluet Technician 5 1f,ou have anv questions about out billing rates do not hesitate to call on us We truly value anc WLI look forward to a great 1999 encl or if tie can be of assistance in an1 wav please appreciate our relationship wl[h our clients, and Sincerely, SGS WITTER, INC Donal G Or a), E,xecuti,c Vi SGA Witter, foe. • P O Box 53969, Lubbock, TX 794M a OQ¢e (806) 795aZ/ a Far 795.7526 .....,i ,..«....« .. SGSW has standardized our rate structure in both offices for all clients Most of our chants art. Rural Electric Cooperatives, but we also work with othca utilities Most of you knon our Lubbock employc.w but you may not know our Albuquerque employees Since w�, sometimes utilize someom. from our Albuquerque office, and since they may appear on vour invoice, we thought you might like to have a list of all SGSW employees Lubbock Office Don Gray Steve Owens P E Gene Smith Charles Pfingsten Dona Pavne, P E Keith Craig, P E Travis Neal, EIT Kurt Staller, EIT Ricky Kimberlin Randy Shaw Luis Cisneros Galen Wilson Pets Giovannetti Huth Dudley Sally Pfingsten Jose Martinez Judy Krchm r Addle Hicks Albuquerque Office Bob Witter P E Dick Reinert, P E George Nail P E Mike Smith, P C Jun Bardwell, P E Joe Kawa R L S Catt Cobb Lauri Barr Peter Pino Glenn Perez Judy Cox Sharon Rogers Dick Eisen, P E Edwin Johnston Wilson Begay 41UI Blume Billing Classification Bg Employees Sr Profess Engr/Principal 5 $93 Sr Profess Engr/Pnncipal 4 $83 Bob, Jim, Dick, G\orge, Mike, Steve Sr Profess Engr/Pnncipal 3 $76 Sr Profess Engr/Pruicipal 2 $69 Sr Profess Engr/Principal 1 $63 Don, Gene Professional Enginter 3 $79 Professional Engineer 4 $72 Professional Engineer 3 $65 Donny Professional Enguieer 2 S60 Professional Engineer 1 $54 Kuth Engineer 5 $66 Engineer 4 $60 Travis Enguu.cr 3 $55 Kurt Engineer 2 $50 Engineer 1 S45 Registered Land Surveyor 5 $77 Registered Land Surveyor 4 $70 Joe Registered Land Surveyor 3 $63 Registered Land Survevor 2 $38 Ri,gister6d Lmd Surveyor 1 $53 Survev Party Chief 5 $49 Galen Survey Party Clui,f 4 S46 Survey Party Chief 3 $43 Survey Pam Clucf 2 S40 Survey Parry Chief 1 $3R Chi(.f Technician � $59 Ric", Charley Chief Technician 4 $55 Chief Technician 3 $51 Edwin Chief Technician 2 $48 Laurie Catt Chief Technician 1 $43 Senior TLchrueian 5 $30 Senior Technician 4 $47 Senior Technician 3 $44 Randy, Glenn Senior Technician 2 $41 Luis Senior Ti,ehnician 1 $38 1999 STANDAItZ BL1-I.iN RATES Page 2 Billing Billing ip ji ac ton ggto Employees Tecluucian 5 S42 Peter P 1 echmcian 4 $39 Pete G Sally Technician 3 S38 , Wilson B Technician 2 S35 Technician 1 $32 Associate Technician 5 S35 Hcath,Josc 6issociati Technician 4 S32 Associate Technician 3 $30 Associate Technician 2 $28 Associate Technician I S26 Office Staff 5 S38 Office Staff S36 Judy C Office Stag 3 S34 Sharon, Judy K Office Staff 2 $32 Addle Office Staff 1 $29 Steno 5 $30 Steno 4 $28 Steno 3 S26 Steno 2 $24 Steno 1 S23 1606 ATTACHMENT TO STANDARD RATE SHEET SPECLAL CHARGES AND AppEgS O%emmc P,,r Dtems Work Order Renew CADD Adder Expenses Mileage FORENSIC SERVICES Page. 3 Standard rate times 1 3 multiplier Per Diem rates will be estabhshtd for each project as either "Low Cost" or "High Cost" areas as set by federal tax cods $430 per daN (If principal requested, standard hourly rates will apply) $4 50 per hour Actual Out-of-pocket T 10% 50 35 per trul(. As negottawd with client