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Home My WebLink About1998-104ORDINANCE NO 7d -j / AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF A SUBSTATION CONTROL HOUSE AND SWITCHGEAR ASSEMBLY, PROVIDIING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (BID # 2180 — LOCUST STREET SUBSTATION PHASE III CONTROL HOUSE AND SWITCHGEAR IN THE AMOUNT OF $232,934 00 AWARDED TO POWELL INDUSTRIES) WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO VENDOR AMOUNT 2180 ALL POWELL INDUSTRIES $232,934.00 SECTION H That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to1purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents ACTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specifie& sums contained in the Bid Proposal and related documents herein approved and accepted SF.f:T�_TON IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein ,SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this —/ day of or, 1998 -M ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY 2180 - SUIYPLY ORDINANCE BID NAME DATE 1 ATTACHMENT # 1 TABULATION SHEET LOCUST ST SUBSTATION PHASE III CONTROL HOUSE AND SWITCHGEAR 1 EA I LOCUST ST SUBSTATION PHASE III CONTROL HOUSE AND SWITCHGEAR PACS I CENTRAL I POWELL I INDUSTRIES IND ELECTRIC IND $212,989 001 $222,077 001 $232,934 001 $245,188 001 DELIVERY 30 WKS 84-91 DAYS 18 WKS 180 DAYS AFTER ARO ARO APPROVED MECHANICAL DRAWINGS 3 BID # 2180 BID NAME Locust Street Substation Phase III Control House and Swltchgear BID OPEN March 12, 1998 ATTACHMENT 4 2 CONTROL HOUSE SWITCHGEAR EVALUTION SHEET Evaluation by Daniel Scott - Manager Substations Cost Evaluation Summary Table Vendors Powell Industries Pace Industries Central Electric Atkinson Industries Bass Price $232,934 00 $212,989 00 $222,077 00 $245,166 00 Adder for 15 Kv circuit Breaker Stock $7,438 00 $5,309 00 $6,786 00 AC a oc Panel Supply in Bid $1,263 00 $625 00 Supply in Bid Total Evaluated Cost $232,934 00 $221,690 00 $228,011 00 $251,952 00 Evaluation Factors Delivery Time ARO 18 Weeks 30 Weeks 180 Days 180 Days Warranty period 18 Months 12 Months 7 12 Months Field assembly requirements NO NO NO NO Control House Specifications 10 Scope Compliant Compliant Compliant Compliant 20 Drawing and Certifications Compliant Compliant Compliant Compliant 30 Design Compliant Noncompliant Non -Compliant Noncompliant 40 Floor Covering Compliant Compliant Compliant Compliant 50 Exterior Lighting Compliant Compliant Compliant Compliant 60 Grounding Compliant Compliant Compliant Compliant 70 HVAC Compliant Compliant Compliant Compliant 80 Single Source Responsibility Compliant Compliant Compliant Compliant Metal -Clad Switchgepr Specification 10 Basic Construction Section Compliant Noncompliant Noncompliant Compliant 20 Buses and Connections Compliant Compliant Compliant Compliant 30 Circuit Beakers and Compartment Compliant Compliant Compliant Compliant 40 Circuit Breaker Compliant Compliant Compliant Noncompliant 50 Instrument Transformer Compliant Compliant Compliant Compliant So Relays and Watt+lour, Meter Compliant Compliant Compliant Compliant 70 Wire and Cable Compliant Compliant Compliant Compliant 80 Accessories Compliant Compliant Compliant Compliant Evaluation Rating #1 #2 #3 #4 4