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Home My WebLink About1998-121ORDINANCENO AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE LEASE OF OFFICE SPACE, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (BID # 2198-LEASE OF OFFICE SPACE AWARDED TO ASH PROPERTIES AT $19,560 00 PER YEAR) WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMB NO VENDOR AMOUNT 2198 ALL ASH PROPERTIES $19,560 00 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval„ and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval fh PASSED AND APPROVED this �— day of //l f- Y 1998 ATTEST JENNIFER WALTERS, CITY SECRETARY M' Mwls \ APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY a Co--S� 2198- UPP Y ORDINANCE ATTACHMENT #1 TABULATION SHEET BID # 2198 BID NAME LEASE OF OFFICE SPACE ASH PROPERTIES DATE 18•A r-98 1 12 MO LEASE OF OFFICE SPACE $1,630 00 TOTAL DOLLARS $19,560 00 CnQ� ORDINANCE NO 98-121 COUNCIL APPROVED 5-12-98 LEASE AGREEMENT B T EE)x THE CITY OF, DENTON, TEXAS AND L PARTIES Tlu,� Lease between the City df Denton, 215 E McKinney, Denton, Texas, ("Lessee") and M S , P ro � r 1i e S ("Lessor") to lease property located at I (�l� Li U IL ("Property"), Denton, Denton County, Texas IL TERM The initial toof this Lease shall commence on the I" day of Maq I�t and end 3 0 / `1 `7 A new Lease Agreement must be signed by both parties 30 days before the end of the above term, unless written notice of termination is give by either party At the end of the initial term, Lessee has the right to renew this lease for an additions' months with the same terms and agreements Notice of the renewal shall be given in the same manner as for the Move -Out Notice and Early Move -Out in Paragraph III of this lease MOVE -OUT NOTICE AND EARLY MOVE -OUT At least 30 days written notice of intent to move out must be given to Lessor In no event may Lessee's move -out notice terminate the Lease sooner than the end of the Lease term unless there is substantial malfunction of utilities or damages by water or fire, or similar cause as specified below under Section X, DAMAGES AND DESTRUCTION r' IV. RENT Lessee shall pay G ��() . on Dollars ($ 401,T) per month for rental, on or before the first day of each month (the due date) If all rent is not paid by the 3rd day of the month, Lessee agrees to pay an initial late charge of Twenty-five Dollars ($25 00) plus a late charge of $1 50 per day thereafter until paid in full Lessee agrees to pay a charge of Twenty-five Dollars ($25 00) for each returned check V. CONDITION OF PREMISES. Property is expected to be in the same condition at the time of move -out as it was at the time of move -tit, reasonable wear and tear made during occupancy, and improvements made prior to occupancy excepted Lessee agrees to test smoke detectors before occupying the Property, and is responsible for notifymg Lessor if smoke detectors are not functional throughout Lessee's occupancy Batteries for smoke detectors, AC filters, and light bulbs wall be replaced at Lessee's expense VL INSURANCE Lessor shall pay for fire and extended coverage on the Property 0 L1;ABE ITY Lessor will not be liable to Lessee or Lessee's guests for any damages or losses to person or property, including theft, burglary, assault, vandalism, or other crimes Lessor will not be liable to Lessee or guests for personal injury or for damage to or loss of their personal property from fire, flood, water leak, rain, had, ice, snow, lightning, wind, explosion, interruption of utilities, or other occurrences unless the damages from these occurrences are attributable in any way to Lessors negligence Lessor strongly recommends that Lessee secure its own insurance to protect against all of the above occurrences REPAIRS AND MALFUNCTIONS Lessee agrees to request all repairs and services in writing to Lessor, except in an emergency when a telephone call will be accepted Workers shall have the right to temporarily turn off equipment and interrupt utilities to perform repairs or maintenance which require such interruption Lessor shall keep the foundation, the exterior walls, and the roof in good repair except that Lessor shall not be required to make any repairs occasioned by the negligence of Lessee, its employees, subtenants, licensees and concessionaires Lessor will make all repairs within a reasonable time of Lessee's request IX. DAMAGE AND DESTRUCTION In case of malfunction of utilities or damage by fire, water or smular cause, Lessee shall notify Lessor irnmediately The Lease shall continue and rent shall not abate during such periods, unless the damages are substantial If damages are substantial, Lessor or Lessee may terminate this Lease in writing In this case, rent shall be prorated and the balance and deposits refunded F.14 REIMBURSEMENT Lessee shall promptly reimburse Lessor for any loss, property damage, or cost of repairs or services caused to the Property by negligence or improper use by Lessee or guests, This includes damages to doors, windows, or screens, repair costs and damages from plumbing stoppages in lutes exclusively serving Property, and damages from windows or doors left open Lessor's failure or delay in demanding damage reimbursement, late -payment charges, returned checks or other sums due shall not be deemed a waiver, and Lessor may require payment at any time Lessor may require advance payment of repairs for which Lessee is liable PAGE 2 WHEN LESSOR MAY ENTER Lessor may enter Property when and if the rent is more than seven (7) days delinquent u CONTRACTUAL LIEN AND ABATEMENT All personal property on the prerruses is subjected to a contractual hen to secure payment of delinquent rent In order to exercise contractual hen rights, Lessor may enter the premises and remove and store all such property, provided the resident be present or written notice of entry must be left afterward L-1 CLEANING Upon move -out, the property must be cleaned thoroughly If Lessee fads to clean, reasonable charges to complete such cleating shall be deducted 0ky PERSONAL Lessee's telephone number is EXECUTED this r m — day of Raw 199 J fir. tt.11 m WN-1 BY C ✓1` w" r- TED BENAVIDES, CITY MANAGER PAGE 3 APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY OWNER �s7 � PAGE 4