HomeMy WebLinkAbout1998-150ORDINANCE NO'-1 g- f
AN ORDINANCE AWARDING A CONTRACT FOR THE 3 YEAR LEASE PURCHASE OF A
XEROX 4850 COLOR LASER PRINTER, A NPS BI-MOD KIT FOR A XEROX 4050 PRINTER
AND A MAINTENANCE AGREEMENT FOR EACH ITEM, FROM THE STATE OF TEXAS
GENERAL SERVICES COMMISSION CONTRACT AND INTERLOCAL COOPERATIVE
PURCHASING AGREEMENT, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR, AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER # 85191 —
XEROX CORPORATION IN THE AMOUNT OF $107,455 20 PER YEAR, 3 YEAR COST
$322,365 60)
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf
of the City of Denton, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the harem described materials, equipment, supplies or services can be purchased by the City
through the General Services Commission programs at less cost than the City would expend if
bidding these items individually, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herem, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "Purchase Orders" attached hereto, are
hereby accepted and approved as being the lowest responsible bids for such items
PURCHASE
ORS,+$ VENDOR AMOUNT
85191 XEROX CORPORATION $107,455 20
SECTION H That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the
General Services Commission for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards, quantities
and for the specified sums contained in the bid documents and related documents filed with the
General Services Commission, and the purchase orders issued by the City
SECTION III That should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by the General Services Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract which shall be attached
hereto, provided that the written contract is in accordance with the terms, conditions, specifications
and standards contained in the Proposal submitted to the General Services Commission, quantities
and specified sums contained in the City's purchase orders, and related documents herein approved
and accepted.
SSECTION IV That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor
in the amount and in accordance with the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this day of_, 1998
M",ry167;7
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
%.
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY1`rATE� � �
85191150 STATE ORDINANCE
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4850 Highlight Color Printing System Configuration Review & Pricing
(System Option #3)
✓ 4850 Printer System
✓ 40 Hours Of System Integration
✓ RS/6000, Network and Mainframe Configuration
✓ (3) Highlight Color Kits: Blue & Red & Green
✓ (2X 5) Monday -Friday (8am -12am) Service
✓ Reduced Impression charge of .0033
Mo Pmt
$ 4,488 09
$ 3,683 39
Mo Mamt
$1657.00
$ 1.657.00
Mo Totals
$ 6,145 09
$ 5,340 39
Per Year
$ 73,741 08
$ 64,084 68
$ 3,211 73
$ 1 657.00
$ 4,868 73
$ 58,424 76
✓ It this proposal is accepted, Xerox will upgrade the service coverage on the existing 4050 to 2X5, to
match this 4850 configuration In addition, a 15% discount to be applied on the city's existing
4050 printer monthly maintenance and impression charge This discount has been incorporated
into the above 4850 pricing
✓ The above pricing includes a $40,000 trade in allowance on the existing 4050 printer, and $ 6,000
on (1) IBM & (1) Gemcom line printers
5
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(1) NPS M-Mode System Upgrade For Current LIPS 4050
• QISV State Of Texas Conti act # 0708906-04
• (1) Sun Ultra 2
• 200 Mhz Processor
• 256 MB Ot Standard RAM
• 4 2 GB Haid Disk
• 3 5" Floppy Drive
• CD ROM Drive
• 100 BaseT Ethernet Connection
Pioduct Code 4050BIM2N
• 20" Color Monitor
• Keyboard & Mouse W/ Pad
• Supported Data Streams PostSci ipt 1 &2 , ASCII, Sun Solai is, PCL5e, Appletalk
• Cuiient 1 5 NPS System Operating Software
• Current XGF 1-3 Variable Data Intelligent PostScript Piintwaie Sottwaie
• 51 Standard PostScript Fonts Included
• All Systems and Softwaie(s) Documentation & Licenses
• Print Drivers & Cabling Kit
• Data Center Delivery
• Data Center installation
• Data Centei NPS System Set -Up & Virtual Printer Configwation
• Optional (1) New City Ot Denton Current Electronic Watei Bill Form NPS Set -Up
• Optional (1) New City Of Denton Qehnquent Electronic Watei Bill Foim NPS Set -Up
• OCR & PostNet Barcode Fonts Load and Set -Up
• On -Site NPS & LIPS Bi-Mode Operator Training
• Ott -Site Class Room NPS Systems Tiamtng (1) Operatoi
4.uStLeSelyice, Mfa[rant. and Upgrades:
• On -Going 0X5) Standard Sei vice & Replacement Included
• On -Going Analyst and Specialist Support Included
• On -Going NPS Fiee Hotline Support 24hrs Included
• Opeiating and XGF Software Upgiades as the) are released
30 Mq. (add to Current 36 M 48 Mo 60 Mo
405OLPS Lease)
Pmt $ 2,3$9 51 $ 2,009 67 $ 1,609 06 $ 1,402 90
Mamt $ 450.00 $ 45.0.00 $ 45.0.04 $ 450.00
Totals $ 2,809.51 $ 2,459 67 $ 2,059 06 $ 1,852 90
1 ear $ 33,714.12 $ 29,516.04 $ 24,708 72 $ 22,234.80