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HomeMy WebLinkAbout1998-185ORDINANCE NO AN ORDINANCE AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE CHILDREN'S TRUST FUND OF TEXAS TO OBTAIN A GRANT FOR A FAMILY RESOURCE CENTER, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE CHILDREN'S TRUST FUND OF TEXAS FOR A FAMILY RESOURCE CENTER, AND PROVIDING AN EFFECTIVE DATE WHEREAS, by passage of Resolution No R97-008 on February 18, 1997 and Ordinance No 97-133 on May 6, 1997, the City Manager was authorized to enter into a Contract with the Children's Trust Fund of Texas, herein referred to as "CTF", to establish a Family Resource Center, and WHEREAS, as a part of that process, the City Council authorized the City Manager to submit an application to the CTF, seeking funding for the Family Resource Center, and also authorized the City Manager to enter into a Contract with the Denton Family Resource Center, Inc as a subcontractor under the Contract with CTF to provide a Family Resource Center, and WHEREAS, the City Council desires to renew the Contract and to make a new grant ap- plication to the CTF to continue funding for the Family Resource Center, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I. That the City Manager is hereby authorized to make a grant application to the CTF to seek funding to continue the establishment of a Family Resource Center, to execute the grant application, to make all certifications, and to execute any and all contracts and docu- ments and forms necessary to obtain financing for the Family Resource Center from CTF The City Attorney is further authorized to make such certifications as necessary SECTION II. That the City Manager is hereby authorized to negotiate, on terms and conditions he may deem advisable, a Contract with CTF Once the Contract has been negotiated by the City Manager and approved as to form by the City Attorney, the City Manager is author- ized to execute a Contract with CTF substantially the same as last year's Contract If there are substantial changes in the Contract, the City Manager shall obtain the appropriate approval of the City Council authorizing the City Manager to enter into said Contract before executing same SECTION III, That the City Council has found and determined that the meeting at which tins ordinance is considered is open to the public and notice thereof was given in accordance with the Texas Open Meetings Act, Tex Gov't Code ch 551, as amended SECTION IV That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the f (U day ofQwv�, 1998 ATTEST JENNIFER WALTERS, CITY SECRETARY /..m/a/mI'/ APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY S\0er Dacu w\0rd....\98tchildren a wet Nnd d. Page 2 STATE OF TEXAS § COUNTY OF TRAVIS § Children's Trust Fund of Texas Council Fonn 1000 August 1998 GRANT CONTRACT FOR CHILD ABUSE PREVENTION SERVICES Children's Trust Fund of Texas Council Contract No 355-04-7-0052 The Children's Trust Fund of Texas Council, hereinafter referred to as CTF, and City of Denton, a Texas Municipal Corporation, hereinafter referred to as the Contractor hereinafter referred to as the Contractor, do hereby make and enter into this agreement, which constitutes the entire agreement between CTF and the Contractor under the contract number referenced above CTF is the State of Texas agency responsible for administering programs to prevent child abuse and neglect in Texas Chapter 74, Human Resources Code, permits CTF, subject to certain limitations, to enter into such agreements for the purpose of providing child abuse and neglect prevention services CTF and the Contractor make this agreement according to the following mutual considerations The parties mutually agree A The scope and coverage of the services to be provided by the Contractor under this agreement the program description and budget for these services, as well as other necessary components, are described and limited in the attached Plan of Operation, which is incorporated in this agreement in its entirety by specific reference The Plan of operation will be maintained on file with CTF as a part of this agreement Any change, modification, or amendment to, or renewal of, the Plan of Operation is not effective until approved in writing by CTF The original Plan of Operation together with any approved amendment maintained on file by CTF will be the controlling instrument in aing to the wording of any on of the Plan of Operation or amendment asIn the evene of any t that nspute latmendment approved in writing by CTF conflicts with the terms of the original Plan of Operation, the amendment will control A conflict between amendments will be decided in favor of the most recently approved amendment B This contract is a cost -reimbursement contract, based on the proposed and approved budget which f this terms isattached thhishcontract sharllll not exceed the oamo nttrshowntreimbursement Total on the proposed and approved budget and may be negotiated for less Reimbursement request of expenditures charged by the contractor will be made on CTF Expenditure Documentation Form Requests will be made quarterly, and will be submitted to the Children's Trust Fund office by the 15th day following the last day of the month of the quarter in which the service was provided If it is necessary for a program agency to receive reimbursement monthly, a letter requesting a different schedule may be sent to the attention the CTF Director of Finance C 1 Transfers between line items of a budget will be allowed without prior approval from CTF if the transfers do not result in an increase or decrease of more than three thousand dollars ($3000) or 10% of the CTF contract amount, whichever amount is less Any transfers shall be allowable items as defined by CTF and shall not result in a significant change in the character or scope of the program The transfers must be described and reported within 30 days by letter to CTF 2 Transfers between line items of more than $3000 or 10% of the CTF Contract amount, whichever is less, may be allowed under certain circumstances if requests for such changes (a) are submitted in writing to CTF and approved prior to obligating the funds, (b) fit within the scope of the contract and the total project budget, (c) are beneficial to the achievement of project objectives, and (d) appear to be a more effective use of state dollars CTF is not obligated to pay an unauthorized cost or to pay more than the Contractor's allowable actual cost Funds will not be available in excess of the total amount of the reimbursable budget as originally approved or subsequently amended D This agreement is subject to cancellation, either in whole or in part, and on the availability of state and/or federal funds If funds for the agreement become unavailable during any budget period, and CTF is unable to obtain additional funds, then this agreement will be terminated or reduced Termination under this section shall not subject CTF to a penalty or other claims E If the Contractor fads to provide services according to the approved Plan of Operation and the provisions of this agreement, CTF may, upon written notice of default to the Contractor, terminate all or any part of the agreement The Contractor will have 30 days to show compliance Failure to comply will result in immediate termination Termination shall not be an exclusive remedy but will be in addition to any other rights and remedies provided by law or this agreement F If federal or state laws or other requirements are amended or judicially interpreted so that either party cannot reasonably fulfill this agreement, or if the parties cannot agree to an amendment that would enable its substantial continuation, the parties shall be discharged from any further obligations under this agreement The respective accrued interests or obligations incurred up to the date of termination, however, will be equitably settled G Either party to this agreement may consider it to be canceled by giving 30 days notice in writing to the other party This agreement will be terminated at the end of the 30-day period, unless the parties mutually agree in writing to continue the contract Nothing in this paragraph shall be construed to prohibit termination of the agreement pursuant to paragraphs D, E, and F The Contractor agrees to and will require any subcontractors to agree to A Adhere to Federal and State law, rules, regulations, and guidelines provided in the CTF Handbook and Guide to Procedures for Grants made available on an annual basis B 1 Comply with Title VII of the Civil Rights Act of 1964 (Public Law 88-352), Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112) the Americans with Disabilities Act of 1990 (Public Law 101-336), and all amendments to each, and all requirements imposed by the regulations issued pursuant to these acts These provide, in part, that no persons in the United States shall, on the grounds of race, color, national origin, sex, age, disability, political beliefs or religion be excluded from participation in, or denied, any aid care, service, or other benefits provided by federal and/or state funding, or otherwise be subjected to discrimination 2 Comply with the requirements of the Immigration Reform and Control Act of 1986 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under any contract between CTF and the Contractor 3 Comply with Health and Safety Code Section 85113 (relating to workplace and confidentiality guidelines regarding AIDS and HIV) C Comply with appropriate state licensing or certification requirements and with standards prescribed by the Secretary of the United States Department of Health and Human Services D 1 Report any suspected case of abuse or neglect to the Texas Department of Protective and Regulatory Services (DPRS) or a local law enforcement agency office as required by Act of April 20, 1995, 74th Leg , Reg Sess , ch 20, 81, 1995 Tex Sess Law Sery 113, 260 (Vernon) (to be codified as Tex Fam Code Ann 8261 101 at seq) 2 Verify and disclose, or cause its employees and volunteers to verify and disclose, criminal history and any current criminal indictment involving an offense against the person, an offense against the family, or an offense involving public indecency under the Texas Penal Code as amended, or an offense under the Texas Controlled Substances Act, TEX REV CIV STAT ANN art 4476-15 as amended This verification and disclosure will be required of all who have direct contact with clients 3 Comply with Texas state law (Texas Business Corporation Act, Article 2 45) which requires that no state agency may contract with a "for profit' corporation that is delinquent in its state franchise tax payments By signing this contract, the Contractor certifies that its corporation (if applicable) is current in its state franchise payments 4 Under Section 231006, Family Code, the contractor or applicant certifies that the business entity named in this contract is not ineligible to receive the specified grant and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate E Be subject to an audit by a Certified Public Accountant and provide a copy of the audit to CTF Contractors are expected to create and maintain adequate and auditable fiscal records, such as annual financial statements, tax returns, and agency budgets may be required and shall be made available to CTF upon request F Use generally accepted accounting procedures as recognized by the American Institute of Certified Public Accountants and follow CTF financial management policies and procedures in maintaining fiscal records required to be kept under this agreement G Hold the CTF of Texas Council harmless and indemnify the Council from and against all claims, demands, and causes of actions which may be asserted by any third party in connection with the performance of contracted services, to the extent that the City of Denton is allowed to indemnify under the law H Provide services in accordance with the Plan of Operation and allow CTF to monitor same Some possible methods may include on -site visits, document review, questionnaires, or interviews I Participate fully in any evaluation study of this program authorized by CTF J Not transfer or assign this agreement without the prior written consent of either party Neither CTF nor contractor shall transfer or assign the agreement without the consent of the other party The transfer or assignment without prior written consent of either party may result in termination of the contract in accordance with Section 11 G K Establish a method to ensure the confidentiality of records and other information relating to clients according to applicable federal and state law, rules, and regulations including but not limited to the Public Information Act, Chapter 552 of the Texas Government Code This provision does not limit CTF's right of access to client case records or other information relating to clients served under this agreement L 1 Submit billings for services and statistical documentation as required by CTF to be received by the 15th day following the last day of each quarter in which the service is provided Non - receipt of the required billing and statistical documentation by this date will be considered failure to comply with the agreement Failure to comply is valid justification for immediate termination of this agreement and/or nonpayment of the billings or any portion of the billings that are not received within the specified time limit The Contractor further agrees to certify the amount of local financial participation directly supporting the service being purchased with each request for payment submitted to CTF for reimbursement Submit performance reports quarterly or as required by CTF to be received by the 15th day following the last day of each quarter in which the service is provided Non -receipt of the required performance reports will be considered failure to comply with the agreement Failure to comply is valid justification for immediate termination of this agreement The Contractor agrees that the information submitted shall be true and accurate and that Contractor shall certify same upon each report The Contractor further agrees to supply documentation to CTF for the purposes of verifying reported information if requested M Make available at reasonable times and for reasonable periods client records, books, and supporting documents pertaining to services provided for inspecting, photocopying, monitoring, auditing, or evaluating by CTF personnel or their representatives or other state or federal representatives N Maintain and keep financial and supporting documents, statistical records, and other records pertinent to the services for which a claim was submitted The records and documents will be kept for a minimum of three (3) years after the termination of the contract If any litigation, claim, or audit involving these records begins before the three-year period expires, the Contractor will keep the records and documents for not less than three (3) years and until all litigation, claims, or audit findings are resolved The case is considered resolved when a final order is issued in litigation, or a written agreement is entered into between CTF and the Contractor The Contractor will keep records of nonexpendable property acquired under the agreement for three (3) years after final disposition of the property Contract period means the beginning date through the ending date specified in the original agreement, extensions are considered to be separate contract penods The contract period of an original agreement or renewal shall not exceed one year in duration A contract may be renewed only twice, unless certain circumstances as determined by the Council require an extension of the period O Account for program income related to projects financed in whole or in part with state funds or implemented on behalf of the CTF program Program income means gross income earned by the Contractor from contract -supported activities Program income earned during the contract period shall be retained by the Contractor, and in accordance with the agreement, shall be Added to funds committed to the program by CTF and Contractor and be used to further eligible program objectives, or • With prior approval, used to finance the local match share of the program Records must be maintained to indicate deposit of funds back to the Children's Trust Fund of Texas program If more than one source provides monies for activities generating program income, amounts deposited must be pro -rated P Notify CTF Immediately of any significant change affecting the Contractor and Contractors identity, such as ownership or control, name change, governing board membership, vendor identification number, and personnel changes affecting the contracted services Changes must be'provided in writing to CTF within 10 working days after the changes are effective Q Refrain from entering into any subcontract for services without prior approval in writing by CTF of he qualifications of the subcontractor to perform and meet the standards of this agreement an its attached Plan of Operation All subcontracts entered into by the Contractor will be written and subject to the requirements of this agreement The Contractor agrees to be responsible to CTF for the performance of any subcontractor R Be responsible for any audit exception or other payment irregularity in the program covered by this contract, and all subcontracts, which is found after monitoring or auditing by CTF or the United States Department of Health and Human Services, and be responsible for the collection and proper reimbursement to CTF of any amount paid in excess of the proper billing amount S Place prominent notices acknowledging the funding it receives from CTF in all of its literature that describes services covered by this agreement These notices will also appear in the Contractor's annual report, if any T Acknowledge CTF copyright ownership for all materials, published and unpublished, that are created with Council funds All original works of authorship created using CTF funds shall be deemed a work -made -for -hire CTF shall own the copyright and all other rights in such a work In the event that it is determined not to be a work -made -for -hire, Contractor hereby assigns all rights in the works, including any copyright, to CTF CTF agrees to provide the developer of the work a non-exclusive, royalty -free license to use, reproduce, display, and distribute the work The Council shall be a co-owner of the copyright of a work that is created with more than one source of funding as provided by the United States Copyright Law CTF has the right to use, reproduce, and distribute any material written or produced by the Contractor that is the subject of this contract If the contractor is no longer in operation for any reason, all materials produced with CTF Council funds must be returned to CTF, or, with CTF approval, may be transferred to another agency U Contractor shall defend, indemnify, to the extent the City of Denton is allowed to indemnify under the law, and hold harmless CTF and the State of Texas against any claim, suit, or proceeding brought against the State of Texas or CTF on the issues of infringement of any copyright, trademark, patent, or other intellectual property rights, by any service or product part, supplied by the Contractor to CTF under this agreement The Contractor will pay, subject to limitations specified in this paragraph, any final judgment entered against the State of Texas or CTF on this issue in any suit or proceeding defended by the Contractor The Contractor at its sole option will be relieved of this obligation if within 30 days after CTF receives notice, CTF fails to notify the Contractor in writing of any claim, suit, or proceeding, and at the Contractor's expense, give the Contractor all information needed to settle and/or defend any claim, suit, or proceeding The Contractor will report to CTF within 10 days and in reasonable written detail, each notice of claim of copyright infringement based on the performance of this agreement of which the Contractor has knowledge V Not use funding under this contract to influence the outcome of elections or the passage or defeat of any legislative measures Contractor is not a registered lobbyist and is not required under Tex Gov't Code Ann , Ch 305 (Vernon 1997 Pamphlet) to register as a lobbyist W All notices given regarding this contract shall be sent to the following addresses Children's Trust Fund of Texas 1884 State Highway 71 West Cedar Creek, TX 78612 City of Denton Community Development Office 100 W Oak St , Ste 208 Denton, TX 76201 IV The Children's Trust Fund of Texas Council agrees to Pay the Contractor for all services that are rendered in accordance with the terms of this agreement and its attached Plan of Operation, upon receipt of a CTF Expenditure Documentation Form after deducting any known previous overpayment made by CTF Total payments during the term of this agreement will not exceed those detailed in the attached Plan of Operation VA The following instruments are attached hereto and incorporated and made a part of this contract as if fully set out herein • Plan of Operation, Budget Form PG-014, and Timeline, Form PG-003 • City Council Ordinance, as necessary or Corporate Board of Directors Resolution, Form PG-004 (if first year program) For the faithful performance of the terms of this agreement, the parties affix their signatures and bind themselves effective September 1, 1998 and continuing through the 31st day of August, 1999 The individuals whose signatures appear below are fully authorized to bind the parties they represent If agreement is faxed CTF and Contractor agree that this contract will be considered signed when the signature of a party is delivered by facsimile transmission Signatures transmitted by facsimile shall have the same effect as original signatures CHILDREN'S TRUST FUND OF TEXAS COUNCIL Ci;y of Denton CTF Executive Director Ci Title Title 15tbSW RLT RM Children's Trust Fund of Taxes CHILDREN'S TRUST FUND OF TEXAS Contract Budget September 1, 1998 - August 31, 1999 6/01/98 Form PG-014 Agency Name City of Denton, Denton Family Resource Center Contract # 355-04-7-0052 LINE ITEMS CTF AMOUNT LOCAL MATCH TOTAL PROGRAM COST $48,000 Cash $10,000 $61,263 Personnel - Salaries Volunteer hrs $3,263 Health $ 4,800 $ 9,420 Personnel -Fringe Benefits FICA $ 4,620 Travel/Training for Austin $500 $ 1,760 StafflVolunteers TA/Training $ 1,260 Consumable Office/Program $1,800 $ 1,800 Supplies Other $1,500 $ 1,500 Telephone $1,000 $1,000 Postage $ 1,000 $ 1,000 Printing/Duplication Food r Particioants $ 780 $ 780 roved) (asLGPAND $65,260 $13,263 $78,523 TOTAL • Total Program Costs reflect the expenditures for activities in your plan of operation • All amounts should be shown 1n whole dollars • This form must be typewritten and will be Included In the contract • A minimum match of 10% of the CTF grant amount 1s required for the first year of funding, 20% for the second year and 60% for the third year Expenses not reimbursable from CTF funds or used as match are - Office space rental - Real estate payment - Utility payment - Equipment purchase - Vehicle rental or purchase - Office furniture rental or purchase - Indirect costs such as administrative overhead, fundraising expenses, insurance, janitorial services or other capital expenditures 12 J MFORMSTROGRAMSTG014 019 DOC PLAN OF OPERATION OUTLINE Problem The Vision Denton Learn Committee was formed to define how education in Denton will work for its citizens in the next century After months of research, the committee agreed on the following statements • education at all levels is critical to an individual's effectiveness as they move through the life cycle, • healthful family life encourages and supports education, • a community's health and well-being are a reflection of its citizen's health and well- being, • conscious, effectively integrated support programs for families contribute to citizens' health and well-being, and education improves as the health and well being of the citizenry improves These facts led to the development of the Family Resource Center Task Force whose mission is to ensure that all families have access to information and assistance regarding the education, health, and general well being of their children by developing and utilizing a Family Resource Center Thus, the idea for a Family Resource Center did not develop because of a specific problem It began as a proactive decision to shape our community We have taken an asset oriented approach that views families, organizations, and institutions, formal and informal, as resources that can contribute to the health of the community II Target Population The Family Resource Center Task Force visualized a family life center that would serve as a hub for educational, support, and information and referral services for all parents and families in the City of Denton Through this approach families, schools, and family service agencies can become partners in a proactive approach to family development Denton is a city of 66,270 residents located 37 miles north-northwest of Dallas and 35 miles north-northeast of Fort Worth Denton is the county seat of Denton County, the fastest growing county in the state of Texas (1990 Census) The ethnic composition is 81% Anglo, 9% Black, 2% Asian and Pacific Islander, and 8% Hispanic The Hispanic population is rapidly increasing mirroring the population trend throughout Texas The projected population for Denton in the year 2000 is 79,385 The median family income is $35,444 and 10% of Denton families live below the poverty line According to 1990 Census 18% of the 13,786 families in Denton are single parent households Of the female head of households with children five and younger, 54 7% live in poverty The Denton Independent School District has approximately 12,500 students with a longitudinal dropout rate of 1 4% However, 30% of students have been identified at risk of dropping out In addition, DISD has assessed the school readiness of kindergarten and first grade students and 23% were not school ready The task force estimates that 1300 parents and 2600 children will be served this year Parents and families will be recruited through schools and universities, social service organizations, civic groups, religious organizations/institutions, mass media outlets, business organizations III Goals and Objectives The goal of the Denton Family Resource Center (DFRC) is to strengthen and support families DFRC seeks to provide assistance to build family skills and assist parents in improving their capacities to be supportive and nurturing parents, encourage parent involvement in children's learning, development, and education, help parents develop and strengthen support networks that enhance effective parenting, encourage development and effective use of community resources for families, and help prevent child abuse, family violence, and other negative family outcomes Regular meetings of a Family Resource Network, with representatives from organizations in the community, will be initiated at the conference to improve community life for families, to improve access for family members, and to facilitate families advocating for themselves and their children The task force has completed a needs assessment conducted in coordination with The University of North Texas Survey Research Center that included key informant interviews, focus groups with hard to reach parents and residents, a random sample survey of families and a family service provider survey Results from the needs assessment and collaboration conference will help provide direction and focus for the goals and objectives of DFRC DFRC has implemented a five week series of workshops specially designed for new parents Topics include Infant Care & Safety, Baby Development 0-12 months, Feeding and Nutrition, Infant Child Care and Infant Massage All workshops will be held at First United Methodist Church and will include lunch for the families Upcoming groups will be available in Spanish and Chinese IV Plan of Action The following list contains activities that will take place during the second year of operation The tasks have been divided into five categories Board of Directors, Administration, Program, Evaluation and Funding and Public Relations The timeline details these activities further Board of 121rectors • Open site of the Family Resource Center • Hold Open House for the Community • Orient board members regarding their role and the organization's expectations • Prepare three-year strategic plan Admm_ istrattion • Develop office and personnel policies and insurance needs • Develop financial management system • Hire receptionist/program coordinator • Secure additional equipment • Write education column in local newspaper and newsletters • Volunteer Management by Parent Advisory Committee Volunteer screening Develop volunteer training Hold volunteer meetings • Establish 4 graduate internships Program • Determine staff needs, advertise, and select qualified staff • Identify sources of materials needed for the referral and information resource room • Initiate parent lending library Plan and initiate parent outreach strategies Conduct community awareness activities about available services and volunteer opportunities • Network with community agencies Host mini -conference collaboration between agencies Participate in City of Denton Workforce Diversity Conference Participate in Parent Ed Conference- Univ of North Texas Attend monthly meetings of Advocates for Infants & Children Attend monthly meetings of Denton Info Network Collaborate with Denton County Ag Extension Agent Meet with Parent Advisory Council Host weekly Parent Coffee Chats Evaluation • Work with consultants to design an evaluation plan (Dr Mikler/UNT) • Survey family satisfaction and report results • Prepare report on center effectiveness Incorporate data from agency collaborations/referrals Incorporate data from parenting class evaluations Incorporate data from staff evaluations Incorporate data from site -user surveys Funding acrid Public Relations • Work with administration staff to access ongoing funding Plan fund raising events Contact media outlets V Key Individuals The Director will have the following responsibilities providing general management and oversight of DFRC office operations and staff, organizing community support for DFRC projects/programs, working with the community to establish goals and priorities, designing an evaluation plan, identifying potential funding sources, and developing and coordinating primary service delivery with emphasis placed on parent education, early childhood intervention, and family support The Board of Directors will be representative of the people, cultures and values of the community and committed to achieving the goals of DFRC The Board will be responsible for policy making and the financial system of DFRC It is anticipated that the board will share fund- raising and marketing duties with the Director A Parent Advisory Council will be formed to plan, evaluate and guide the center in being a place where any parent will feel comfortable, and where they can be assured that a knowledgeable and helpful professional staff can help meet their interests and needs The establishment of a parent phone network will be an initial objective Volunteers will play an essential role in the center Individuals will be encouraged to donate their skills and special talents This will allow all community groups to participate in the center, creating ownership that will help ensure success VI Expectations Expectations for the project include prevention of child abuse and neglect, improving parent learning and capacity as well as other family members, encouraging development and effective use of community resources, encouraging parent involvement in children's learning, development, and education, increasing the number of referrals and families served, increasing student achievement, and empowering parents to provide leadership and make decisions affecting the direction of the Center VII Program Evaluation A brief framework of the evaluation model is described below The steps are contingent upon the identification of community needs that will determine Center goals and objectives 1) Identify Program Goals and Objectives, 2) Define Evaluation Questions, 3) Define Information needed to answer questions, 4) Identify Information Users, 5) Plan Method(s) of collecting information/data, 6) Collect Data, and 7) Data Analysis and Evaluation Report Steps 1-5 should be completed during the I st quarter of the year It is suggested that data will be collected in-house as well as outside the agency to determine effectiveness and satisfaction of referring agencies as well as parents This evaluation may be accomplished by Center stakeholders and a University consultant It is an ongoing process that develops over time requiring activity throughout the year The end result will be an evaluation that is continuous and flexible Center staff, volunteers and parents will clearly understand the purpose and their roles in successfully carrying out the evaluation plan The City of Denton and the Denton Family Resource Center agree to participate fully in CTF statewide evaluation of funded programs It is understood that compliance with the evaluation is a condition of funding This participation may include 1) assistance in development of evaluation instruments and reporting forms, 2) attendance at training sessions, 3) timely submission of accurate data, 4) access to program clients and participants, 5) adherence to evaluation protocols and procedures, and 6) cooperation with requests from CTF and CTF program evaluators Data are likely to include 1) quarterly reports that include summaries of program activities, types of services offered, numbers and characteristics of people served, 2) client/participation outcomes that include program satisfaction, measures of knowledge, attitudes and behavior, and 3) agency records related to expenditures and administration of programs oI ■ ) 5 2 ( ` ] ! ik ) ) I J E % « / § 2 § � 2 0 7 44 § t f k _ 2 A 3 g \ / § \� j\ � }. k$ (f %� Jk B ]$ § §' 2® $® |® q■ k ro _|/k k|�k! 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