HomeMy WebLinkAbout1998-200i
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE
BIDDING, AND PROVIDING FOR AN EFFECTIVE DATE (PURCHASE ORDER #
86380 TO BRANDON & CLARK, INC FOR ONE 800 HP ELECTRIC MOTOR IN
THE AMOUNT OF $29,600 00)
WHEREAS, state law and ordinance require that certain contracts requiring an
expenditure or payment by the City in an amount exceeding $15,000 be by competitive
bids, except in the case of public calamity where it becomes necessary to act at once to
appropriate money to relieve the necessity of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is
necessary to purchase goods or services due to the following emergency conditions
outlined in the memorandum attached hereto as Exhibit "A", incorporated herein by
reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there is a public calamity
that makes it necessary to act at once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or to protect the public health of the
citizens of the city, or to provide for unforeseen damage to public property, machinery or
equipment, and by reason thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
86380 Brandon & Clark, Inc $29,600 00
SECTION II That because of such emergency, the City Manager or designated
employee is hereby authorized to purchase the materials, equipment, supplies or services
as described in the attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from the requirements of
competitive bids
SECTION III That this ordinance shall become effective immediately upon its passage
and approval
PASSED AND APPROVED this the 4/ Sf day of 1998
JA ILLER, MAYOR
ATTEST
JENNIFER WALTERS, C TY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
86380 EMERGENCY PURCHASE ORDER ORDINANCE
EXHIBIT "A"
PURCHASE ORDER # 86380 — BRANDON & CLARK, INC
On June 25, 1998, at approximately 6 30 p m , the Lake Pump Unit 1 raw water pump
failed The pump shaft broke causing major damage to the 800 horsepower electric
motor powering the pump The motor was damaged beyond repair A reconditioned
pump motor was located by Brandon & Clark and has been ordered Pump repairs were
ordered and completed by a separate contractor
A new motor would cost somewhere between $30,000 and $41,000 00, and have a
delivery time of approximately 10-22 weeks
7 he pump repairs have been completed and the motor installation should have been
completed on July 17, 1998
The Public Utility Board has been briefed on the pump and motor failure and the progress
of the repair efforts
This emergency purchase will be funded from 1997-98 budget funds for maintenance of
plant and equipment, account # 620-081-0460-8339
This purchase order is for the emergency purchase of an 800 horsepower electric motor to
replace the Lake Pump Unit 1 motor This motor is reconditioned and carries a 1-year
warranty The price of $29,600 00 includes freight to the City of Denton jobsite
Due to the critical nature of a continuous dependable supply of raw water from
Lewisville Lake to the Water Treatment Plant, this acquisition has been declared an
emergency and is exempt from the bid process (Texas Local Government Code Chapter
252)
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