Loading...
HomeMy WebLinkAbout1998-206AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH ADS ENVIRONMENTAL SERVICES, INC FOR ENGINEERING SERVICES FOR THE WATER/WASTEWATER ENGINEERING 1998 SMOKE TESTING PROGRAM, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Manager is authorized to execute a professional services agreement between the City of Denton and ADS Environmental Services, Inc relating to Engineering services for the Water/Wastewater Engineering 1998 Smoke Testing Program respecting the PH and PJ Basins, substantially in accordance with the terms and conditions contained in the professional services agreement, which is attached hereto and made a part hereof for all purposes SECTION II That the City Council hereby authorizes the expenditure of funds in the manner and amount as specified in the professional services agreement SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the �� day of 1998 WALTERS, �ITY SECRETARY APPOVED AS"FO LEGAL FORM HERBERT L;, PRR�O�UTY, /CITYATTORNEY BY 9 \Our Dncnn ee%\Ordlnences\98\eds smoke testing doc PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES STATE OF TEXAS COUNTY OF DENTON T IS AGREEMENT is made and entered into as of the J/0 day of 1998, by' between the City of Denton, a Texas Municipal Corporation, wi its pr cipal office at 215E McKinney Street, Denton, Denton County, Texas 76201, (hereinafter referred to as "CITY") and ADS Environmental Services, Inc a corporation, with its office in Dallas, Texas, hereinafter called the ("CONSULTANT"), acting herein, by and through their duly authorized representatives WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows ARTICLE I EMPLOYMENT OF CONSULTANT The CITY hereby contracts with CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated m,the sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas The professional services set out herein are in connection with the following described project CITY OF DENTON WATER/WASTEWATER ENGINEERING, 1998 SMOKE TESTING PROGRAM (PB, PC, PD, PE, PG, & PI SUB -BASINS) hereinafter the "Project" ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the following basic engineering services in a professional manner Smoke testing services for sub -basins PB, PC, PD, PE, PG, & PI as set forth in Attachment "A", attached hereto, and incorporated as if written word for word herein ARTICLE III ADDITIONAL SERVICES Additional Services to be performed by the CONSULTANT, if authorized by the CITY, which are not included in the above described basic services, are described as follows A Special services as outlined in Attachment "A" B Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the CITY ARTICLE IV PERIOD OF SERVICE This Agreement shall become effective upon execution by the CITY and the CONSULTANT of this Agreement, and upon issuance of a notice to proceed by the CITY, and shall remain in force for the period which may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by the CITY This Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule established by the CITY, acting through its City Manager or his designee ARTICLE V COMPENSATION A COMPENSATION TERMS 1 "Subcontract Expense" is defined as expenses incurred by the CONSULTANT in employment of other outside firms for services in the nature of foundation borings, testing, surveying, and similar services 2 "Direct Non -Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence and lodging away from home and similar incidental expenses in connection with that assignment B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the CITY agrees to pay based on the Schedule of Charges at the rates show in Attachments B, B 1, B 2, B 3, and B 4, which are attached hereto and made a part of this Agreement as if written word for word herein, a total fee including reimbursement for direct non - labor expense, not to exceed $164,855 00 Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the CITY through its City Manager or his designees, however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The CITY may withhold the final 5% of the contract amount until completion of the Project Page 2 Nothing contained in this Article shall require the CITY to pay for any work which is unsatisfactory as reasonably determined by the City Manager or his designee or which is not submitted in compliance with the terms of this Agreement The CITY shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this agreement which would require additional payments by the CITY for any charge, expense or reimbursement above the maximum not to exceed fee as stated without first having obtained written authorization from the CITY The CONSULTANT shall not proceed to perform the services listed in Article III, Additional Services, without obtaining prior written authorization from the CITY C ADDITIONAL SERVICES For additional services authorized in writing by the CITY in Article III, the CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Attachment B 1 Payments for additional services shall be due and payable upon submission by the CONSULTANT and shall be in accordance with subsection B hereof Statements shall not be submitted more frequently than monthly D PAYMENT If the CITY fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT'S undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from the said sixtieth (60s) Provided, however, nothing herein shall require the CITY to pay the late charge of one percent (1%) set forth herein if the CITY reasonably determines that the work is unsatisfactory, in accordance with this Article V, Compensation ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly I reporting to the CITY any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT'S subcontractors or subconsultants) pursuant to this Agreement are instruments of service and shall become the property of the CITY upon the termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project and CITY'S use of these documents in other projects shall be at CITY'S sole risk and expense In the event the CITY uses the Agreement in another project or for other purposes than specified herein any of the Page 3 information or materials developed pursuant to this Agreement, CONSULTANT is released from any and all liability relating to their use in that project ARTICLE VIII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to CITY as an independent contractor, not as an employee of the CITY CONSULTANT shall not have or claim any right ansing from employee status ARTICLE IX INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the CITY and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred by the CITY, and including without limitation damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement and nothing herein shall waive any of the party's defenses, both at law or equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved TAi� I_CLE X INSURANCE During the performance of the Services under this Agreement, CONSULTANT shall maintain the following insurance, with an insurance company licensed to do business in the state of Texas by the State Insurance Commission or any successor agency, that has a rating with Best Rate Carriers of at least an "A-" or above A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100, 000 in the aggregate B Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each accident Page 4 D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E The CONSULTANT shall furnish insurance certificates or insurance policies at the CITY'S request to evidence such coverages The insurance policies shall name the CITY as an additional insured on all such policies where possible, and shall contain a provision that such insurance shall not be canceled or modified without 30 days prior written notice to CITY and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage to CITY ARTICLE XI ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation No arbitration or alternate dispute resolution ansmg out of or relating to, this agreement involving one party's disagreement may include the other party to the disagreement without the other's approval ARTICLE XII TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days advance written notice to the other party B This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement No such termination will be affected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the nonperformance, and not less than 30 calendar days to cure the failure, and (2) an opportunity for consultation with the terminating party prior to termination C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the CITY within 30 days after the date of termination The CITY shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination in accordance with Article IV, Compensation Should the CITY subsequently contract with a new CONSULTANT for the continuation of services on the Project, CONSULTANT shall turn over all documents prepared or furmshed by CONSULTANT pursuant to this Agreement to the CITY on or before the date of termination but may maintain copies of such documents for its use Page 5 ARTICLE XIII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the CITY shall not constitute nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumption of such responsibility by the CITY for any defect in the design other work prepared by the CONSULTANT, its employees, subcontractors, agents and consultants ARTICLE XIV NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail at the address shown below, certified mail, return receipt requested unless otherwise specified herein Mailed notices shall be deemed communicated as of three days mailing To CONSULTANT ADS Environmental Services, Inc Attention Garry Wood 10715 Plano Road, Suite 200 Dallas, Texas 75238-5332 To CITY City of Denton Attention Gerald P Cosgrove, P E 901-A Texas Street Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such notice is given or within three days mailing ARTICLE XV ENTIRE AGREEMENT �l ne (A) / This Agreement consisting of pag s and seven (7) Attachments (Attachments A, B, B 1, B 2, B 3, B 4 and C) consisting of ° pages constitutes the complete and final expression of the agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications and agreements which may have been made in connection with the subject matter hereof ARTICLE XVI SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement shall not cause the remainder to be invalid or unenforceable In such event, the party shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision Page 6 ARTICLE XVII COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereafter be amended ARTICLE XVIII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap ARTICLE XIX PERSONNEL A The CONSULTANT represents that it has or will secure at its own expense all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, or have any contractual relations with the City of Denton, Texas CONSULTANT shall promptly inform the CITY of any conflict of interest or potential conflict of interest that may anse during the term of this Agreement B All services required hereunder will be performed by the CONSULTANT or under its supervision All personnel engaged in work shall be qualified and shall be authorized and permitted under state and local laws to perform such services ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement (whether by assignment, novation or otherwise) without the prior written consent of the CITY ARTICLE XXI MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding ansing between the parties hereto out of or affecting this Agreement, or the rights or, obligations of the parties hereunder, and unless such waiver or modification is in writing, duly executed, and, the parties further agree that the provisions of this section will not be waived unless as herein set forth Page 7 ARTICLE XXII MISCELLANEOUS A The following Attachments are attached to and made a part of this Agreement Attachment "A" Scope of Work (Incl Exhibit 1) Attachment "B" Cost Schedule Attachment "B 1" Schedule For Hourly Rates For Engineering Fees Attachment `B 2" Project Administrative/Presentations - Cost Breakdowns Attachment "B 3" Source Defect Analysis - Cost Breakdowns Attachment `B 4" Final Report - Cost Breakdowns Attachment "C" City's Responsibilities B CONSULTANT agrees that CITY shall, until the expiration of three (3) years after the final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that CITY shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct audits in compliance with this section CITY shall give CONSULTANT reasonable advance notice of intended audits C Venue of any suit or cause of action under this Agreement shall he exclusively in Denton County, Texas This Agreement shall be governed by and construed in accordance with the laws of the State of Texas D For the purpose of this Agreement, the key persons who will perform most of this work hereunder shall be Ricardo Galceran, P E, Scott Murray, P E However, nothing herein shall limit CONSULTANT from using other qualified and competent members of their firm to perform the services required herein E CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, efficient manner, and, in accordance with the provisions hereof In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the CITY F The CITY shall assist the CONSULTANT by placing at the CONSULTANT'S disposal all available information pertinent to the project, including previous reports, and other date relative to the project and arranging for the access to, and make all provisions for the CONSULTANT to enter in or upon, public and private property as required for the CONSULTANT to perform services under this Agreement G The CITY shall furnish, as required by the work, and not at the expense of CONSULTANT, the items specifically set out in Attachment "C", "City's Responsibilities", which is attached hereto, and incorporated as if written word for word herein Page 8 H The captions of this Agreement are for informational purposes only and shall not in any way affect the substantive terms or conditions of this Agreement IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and CONSULTANT has a cuted this Agreement through its duly authorized partners on this the a, day of , 1998 el - "CITY" CITY OF DENTON, TEXAS By Ted Benavides, City Manager ATTEST JENNIFER WALTEE/R''S,, CITY SECRETARY By i�l/LL1;!.4.! APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By INC A)iva)or7 Title V P�cF��� TEST S ocummt TC 0wteWOW14moko reefing doc Q . Selz Azar - Page 9 ATTACHMENT A SCOPE OF WORK CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI A. Mobilization and Project Administration Upon receipt of a Notice to Proceed, ADS will schedule field personnel, mobilize the project team and attend a formal project kick-off meeting with the CITY This meeting will establish the lines of communication and provide input regarding historical information as it relates to the current project scope Preliminary information to be obtained may include, but not be limited to, reports of previous studies, collection system maps, historical water usage, and treatment plant records Previous repor's will be reviewed to provide a better understanding of historical conditions in the wastewater collection system Project review meetings will be scheduled periodically during the course of the protect Project tasks completed to date as well as proposed schedules for future tasks will be discussed General questions and concerns for future work tasks will also be addressed The ADS field staff will have weekly meetings A total of two presentations to City staff and the PUB or City Council will be given by ADS B Above Ground Reconnaissance and Map Update This data will supply background base data to be used during the collection system analysis Field crews will perform above ground visual inspections of each manhole and access structure in the study area Distances between manholes will be field measured, when possible, and compared to the maps The manholes will be inspected with the use of a strong artificial light or reflected sunlight The CITY will provide reasonable assistance where required The following data to be recorded will include, but not be limited to - Length between manholes - Identification of each manhole - Identification of covered or unlocated manholes - Identification of visible sources of extraneous flow - Notation of unusual conditions that may require immediate attention - Confirmation of flow direction Where discrepancies are encountered between the field and existing maps, the field blue line maps will be updated to reflect the system geometry Any lines observed in the field, but not shown on the map will be traced and presented on the CITY's map drawings The result of the above ground inspection will be an updated inventory of that portion of the collection system inspected, documentation of observed defects and blue line map update C Internal Manhole Inspections This data will supply background base data to be used during the collection system analysis Internal inspections of 100% of all manholes, approximately 800, will be conducted PIPECAMTM will be utilized to provide televised inspection of the access structures In the event that televised inspection is not possible, the access structure will be entered and inspected Should a confined space entry be necessary, industry standard OSHA, NIOSH, OSDA and NASSCO confined space entry policies and practices will be followed to ensure safe entry and egress of all access structures In the event of conflicting requirements, OSHA standards will prevail Violations of these procedures will subject ADS to a first time warning by the CITY and possible termination of the contract for any violations thereafter All manhole components (i e , cover, frame, frame seal, chimney, corbel, wall, etc ) will be inspected and recorded on standard field inspection forms Pipe diameter measurements will be rounded to the nearest industry standard pipe diameter (i e , a measurement of 7 75" will be recorded as 8 0") The rim -to -invert measurements, in tenths of feet, and general orientation for all connecting lines will be recorded Photographic images will be captured of the general surroundings of each manhole and selected defects The following data will be recorded on computer forms for each manhole inspected • Manhole identification (maintenance numbers) • Construction materials and conditions of covers, rings, walls, aprons, etc • Manhole depth and opening size • Number and size of holes in manhole cover • Identification of infiltration sources • Evidence of leaks and location • Level of high water mark in the manhole • Type and depth of debris • Special problems and conditions, such as inflow, overflows, bypasses, manholes located in natural ponding areas, etc • Size, type and depth of pipe • Evidence of root intrusion 2 • Condition of pipe connection at manhole (i e , dropped joints, cracks or other obvious defects) • Dishes (pans) installed • Adjustable metal grade rings Visual inspections will be conducted on all incoming and outgoing pipes of the manholes inspected This inspection will also include private service laterals that enter into the access structure Photographic images will be captured of line segments from inside the access structure, showing cracked pipe, offset joints greater than 1", partially or fully collapsed pipe, or obstructions such as roots, debris, or grease Data will be recorded on standard ADS field inspection forms A minimum of 20 minutes will be spent in locating manholes in order for the inspections to be counted for payment A list of 'could -not -locate" or "inaccessible" access structures will be submitted to the CITY Once the CITY has located and provided access to these structures, ADS will complete all necessary inspections at no additional cost prior to the completion of field activities For structures located and access provided after completion of field services, a remobdization charge will be assessed All new access structures located will be properly identified on sewer maps and provided to the CITY During all phases of this project traffic control procedures will be used as required for public safety Traffic disruption will be kept to a minimum D Smoke Testing This portion of the field investigation will identify those sections of the collection system which have structural defects and experience inflow during periods of rainfall ADS will conduct smoke testing in the study area which consists of approximately 300,000 linear feet (I f ) Testing will be accomplished by a two -person crew using a single 4,000 cfm blower and consecutive three -minute non -toxic smoke bombs Smoke testing will be limited to not more than four (4) line segments or 600 linear feet, whichever is less, per setup except where access dictates different setup procedures ADS standard field forms will be utdi2;ed to record all defect data A minimum of two (2) measurements to permanent stationary objects will be recorded and sketched for each 1/1 defect on private property For mainline defects, measurements will be made from the upstream manhole to the defect Digital photographs will be captured of each 1/1 defect All smoke problems will be quantified by giving consideration to the surrounding area contributing to the problem, and the size and density of smoke encountered ADS will keep the CITY informed during all smoke testing procedures and will notify the residents by distributing door hangers between 24 and 72 hours prior to commencing 3 the smoke testing activities in each area Additionally, ADS will notify by fax, the local fire department and CITY staff each day prior to commencing the tests ADS/CITY will jointly respond to all telephone calls by building owners or occupants during all active phases of smoke testing ADS/CITY will jointly document all follow-up meetings with property owners or occupants who reported entrance of smoke into their property Any missing clean -out caps will be replaced during the smoke testing activity Clean - out caps will be provided by the CITY prior to initiating smoke testing activities Location of missing and replaced clean -out caps will be documented on the field forms E. Source Defect Analysis Each defect identified during the field testing will be quantified by taking into consideration the type of defect and tributary area All defects observed and recorded during the field work phase of the project will be accumulated and entered into the PIPE"" (Physical Inventory Point -source Evaluation) Software Each defect will then be prioritized based on its repair cost and the potential quantity of 1/1 removed All defects and physical data collected during the field inspection phase will be inventoried, analyzed, and prioritized Various output reports include a summary of all field activities, priority ranking, cost-efficient priority ranking, and recommended improvement methods and costs The analysis involves the following activities 1 Recording the magnitude (seventy) of each defect identified 2 Developing an estimated cost to rehabilitate each defect 3 Comparing the magnitude of the defect vs the cost of rehabilitation A rehabilitation method and estimated cost of repair for each defect will be identified Each defect will receive either a potential 1/1 estimate of the magnitude of the defect or it will be identified as a structural defect which may not contribute 1/1 but will affect the integrity of the system The final report will prioritize the 1/1 related defects and structural defects in order to develop an effective rehabilitation plan F Engineering Analysis/Final Report Following the completion of all field and engineering activities, three (3) copies of a draft report will be presented This report will present a summary of all field and office activities, results of analyses, and recommendations A priority ranking of each defect will be presented along with the recommended method of rehabilitation and estimated rehabilitation cost Each defect will be quantified and a flow balance undertaken All supporting data including manhole inspection and smoke testing records will be presented Rehabilitation summary sheets describing, by priority, the location and description of each category of rehabilitation work will be referenced back to the field documentation n Written comments will be incorporated in the Final Report and twenty (20) copies delivered Three (3) copies of the supporting appendices will also be delivered Final report deliverables will include • Collection system inventory • Updated field maps of the collection system • Cost-efficient defect priority ranking • Prioritized infiltration/inflow reduction plan and estimated cost • Project database • Supporting field documentation • Recommendations and conclusions G Additional Special Services Recommendations for any diagnostic testing of the collection system will be provided These may include T V inspection, flow isolation, dye testing, etc In locations where defects are located on private laterals, a defect notification letter and a map approved by the CITY will be forwarded to the residents notifying them of the defect and instructing them to remedy the fault These letters will be mailed certified mail / return receipt requested One copy of the letter and map will be sent to the CITY and one copy retained for ADS files No letters will be sent without CITY authorization ATTACHMENT B COST SCHEDULE CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI Description Quantity Unit Cost Total Mobtliz tion, Project, Administration, L S L S $7,155 00 Presentations Attachment B 2 Basic E ervices - Field Inspection Ab ve Ground Recon/Map Update 300,000 1 f $0 04/1 f $12,000 00 M nhole inspection 800 each $55/each $44,000 00 Smoke m Testing 300,000 1 f $0 25/1 f $75,000 00 Basic Services - Engineering Analysis and Reports Source Defect Analysis (A achment B 3) 300,000 1 f L S $15,000 00 Fi ai Report (Attachment B 4) L S L S $11,700 00 Total 1 $164,866 00 Additio al Special Services Night Flow Isolation $225/each Dye Water Flooding $225/each Cloan/TV Inspection $2 35/1 f Dyke Testing with TV inspection $180/each Defect Notification Letter $65/each 6 ATTACHMENT B.1 SCHEDULE FOR HOURLY RATES FOR ENGINEERING FEES* CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI Employee Category Hourly Rate Supervising Professional $97 81 per hour Senior Professional $82 76 per hour Project Manager $66 21 per hour Data Analyst/Technician $54 17 per hour Clerical $34 61 per hour *The individual hourly rates include salary, overhead and profit NOTE 1 Other direct charges, including outside services, will be charged at actual cost plus 10% 2 Hourly rates are based on a multiplier of 3 13 (benefits at 38, operating overhead at 2 75) VA ATTACHMENT B.2 PROJECT ADMINISTRATION/PRESENTATIONS COST BREAKDOWNS CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI SALARY COSTS EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST Supervising Professional $97 81 19 $1,858 39 Senior Professional $82 76 33 $2,731 OS Project Manager $66 21 41 $2,714 61 Technical $54 17 15 $812 55 Clerical $34 61 14 $484 54 Sub -Total $8,601 17 Note Hourly rates are based on a multiplier of 3 13 (benefits at 38, operating overhead at 2 75) II OTHER DIRECT CHARGES CATEGORY EXPENSE I MARKUP TOTAL COST Printing, $225 00 Ill $247 50 Other Miscellaneous $195 00 1 1 $214 50 Sub -Total $462 00 Total $9,063 17 8 ATTACHMENT B.3 SOURCE DEFECT ANALYSIS COST BREAKDOWNS CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI SALARY COSTS EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST Senior Professional $82 76 42 $3,475 92 Technical $54 17 210 $11,375 70 Clencal $34 61 65 $2,249 65 "1 Sub -Total $17,101 27 Note Hourly rates are based on a multiplier of 3 13 (benefits at 38, operating overhead at 2 75) II. OTHER DIRECT CHARGES CATEGORY EXPENSE MARKUP TOTAL COST Printing Other M scellaneous $700 00 $640 00 1 1 1 1 $770 00 $704 00 Sub -Tot I $1,474 00 Total $18,575 27 9 ATTACHMENT BA FINAL REPORT COST BREAKDOWNS CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI SALARY COSTS EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST Supervising Professional $97 81 21 $2,054 01 Senior rofessional $82 76 34 $2,813 84 Data Analyst $54 17 28 $1,516 76 Technical $54 17 84 $4,550 28 Clerical $34 61 44 $1,552 84 Sub -Total $12,487 73 Note Hourly rates are based on a multiplier of 3 13 (benefits at 38, operating overhead at 2 75) OTHER DIRECT CHARGES CATEGORY EXPENSE I MARKUP TOTAL COST Printing $1505 00 1 1 $1,655 50 Other Miscellaneous $650 00 1 1 $715 00 Sub -To al $2,370 50 Total $14,858 23 10 ATTACHMENT C CITY'S RESPONSIBILITIES CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI The CITY will furnish, as required by the work and not at the expense of ADS the following items All maps, drawings, reports, records, audits, annual reports, and other data that are available in the files of the CITY and which may be useful in the work involved under this contract Access to public and private property when required in performance of the services to be rendered by ADS 3 The services of at least one of the CITY's employees or staff (if needed) who has the right of entry to, and who has knowledge of, the existing sanitary sewer system and force mains, wastewater pump stations, and wastewater treatment facilities 4 Hall, meeting room, or auditorium space for public hearings and/or presentations, and the audio equipment and projection equipment required for such hearings or presentations 5 Any clean -out caps to be installed during the field inspection will be provided prior to the commencement of the field inspection 6 Water needed for cleaning Imes prior to internal T V inspection (if required ) 7 Facilities for dumping materials removed from the collection system during field inspection services (if required ) 8 Assistance in any removal efforts of cameras lodged in pipes during field inspection services (if required )