HomeMy WebLinkAbout1998-283ORDINANCE NO A
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, SUPPLIES OR SERVICES IN
ACCORDANCE WITH PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDDING, AND
PROVIDING FOR AN EFFECTIVE DATE (PURCHASE ORDER # 87361 TO
AUSTIN WOOD RECYCLING IN THE AMOUNT OF $28,500 00)
WHEREAS, state law and ordinance require that certain contracts requiring an
expenditure or payment by the City in an amount exceeding $15,000 be by competitive
bids, except in the case of public calamity where it becomes necessary to act at once to
appropriate money to relieve the necessity of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is
necessary to purchase goods or services due to the following emergency conditions
outlined in the memorandum attached hereto as Exhibit "A", incorporated herein by
reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there is a public calamity
that makes it necessary to act at once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or to protect the public health of the
citizens of the city, or to provide for unforeseen damage to public property, machinery or
equipment, and by reason thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
87361 Austin Wood Recycling $28,500 00
SECTION II That because of such emergency, the City Manager or designated
employee is hereby authorized to purchase the materials, equipment, supplies or services
as described in the attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from the requirements of
competitive bids
SECTION III That this ordinance shall become effective immediately upon its passage
and approval
PASSED AND APPROVED this the /5 , day of 4d&&48
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY 0
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY ��9 4�= ��� l' j -9 4
87361 EMERGENCY PURCHASE ORDER ORDINANCE
CITY OF DENTON TEXAS
EXHIBIT "A"
MEMORANDUM
TO Mike Jez, City Manager
FROM Howard Martin, Assistant City Manager Utilities
DATE August 24, 1998
SUBJECT AUSTIN WOOD RECYCLING EMERGENCY PURCHASE
ORDER
The Water Reclamation Division is requesting approval for the expenditure of $28,500
on an emergency basis These funds will be used to contract with Austin Wood
Recycling to complete grinding of a stockpile of wood waste located on top of the
landfill Austin Wood Recycling is currently on site and all of their equipment has been
mobilized to grind 8,336 yards of the existing yard waste at a cost of $1 50/cubic yard
These additional funds would provide for grinding the balance of 19,000 yards of wood
waste
Heavy flows of wood waste, problems with the Water Reclamation divisions tub grinder
and the need for wood mulch at the landfill site prompted the diversion of wood waste to
the landfill The original plan was to divert approximately 10,000 yards of wood waste to
the landfill Flows of wood waste had been arriving at approximately 4,500 yards per
month When 9,000 yards of waste had accumulated the landfill initiated the process to
locate an outside grinding company Delays in contract scheduling and with parts
shipment needed for repairs on the Water Reclamation Divisions tub grinder required that
brush continued to be diverted to the landfill What was not anticipated was the huge
influx of construction debris during the middle of July to the middle of August Brush
was diverted for a total of 13 weeks In the first 6 weeks approximately 9,000 yards of
wood waste were received and during the last 7 weeks approximately 18,000 yards were
received We think this increase was due to a large number of new homes finishing up
the framing portion of construction at similar times and their resulting site clean up
"Dedicated to Qualdy Serace"
Page 2
Austin Wood Recycling
Emergency Purchase Order
This large stockpile of wood waste poses a significant fire hazard and TNRCC inspection
concerns The increase in woodwaste associated with development has demonstrated that
our current grinder is to small to handle the wood wastestream To prevent future
reoccurrence of this problem the Water Reclamation Division will bid out contract
grinding for one year to assist grinding the wood waste above the division's current
capacity In addition, the division will be evaluating the possible need of a rate increase
for wood waste to help offset the cost of the grinding operation and will be evaluating the
purchase of a larger tub grinder to handle the increase in volume
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