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Home My WebLink About1998-420AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON COMMUNITY THEATRE, INC, FOR THE PAYMENT AND USE OF HOTEL TAX REVENUE, AND PROVIDING AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the Mayor is hereby authorized to execute an agreement between the City of Denton and the Denton Community Theatre, Inc for the payment and use of hotel tax revenue, under the terms and conditions contained in the agreement, a copy of which is attached hereto and made a part hereof SECTION II That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of kAW 1997 JACI LER, MAYOR ATTEST; JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL HERBERT L PROIL—'F�'r , CfTTYYAA AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON COMMUNITY THEATRE, INC. (CY1999) PROVIDING FOR THE PAYMENT AND USE OF HOTEL TAX REVENUE THIS AGREEMENT made between the City of Denton, Texas, a municipal corporation (the "CITY"), and the Denton Community Theatre, Inc, a legal entity incorporated under the laws of the State of Texas (the "THEATRE") WHEREAS, Tex Tax Code §351002 authorizes the CITY to levy by ordinance a municipal hotel occupancy tax ("hotel tax") not exceeding seven percent (7%) of the consideration paid by a hotel occupant, and WHEREAS, by ordinance, the CITY has provided for the assessment and collection of a municipal hotel occupancy tax in the City of Denton of seven percent (71/6), and WHEREAS, Tex Tax Code §351 101(a) authorizes the CITY to use revenue from its municipal hotel occupancy tax to promote tourism and the convention and hotel industry by advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity„ and WHEREAS, the THEATRE is well equipped to perform those activities, and WHEREAS, Tex Tax Code §351 101(c) authorizes the CITY to delegate by contract with the THEATRE, as an independent entity, the management and supervision of programs and activities of the type described heremabove funded with revenue from the municipal hotel occupancy tax, NOW, THEREFORE, in consideration of the performance of the mutual covenants and promises contained herein, the CITY and the THEATRE agree and contract as follows I. HOTEL TAX REVENUE PAYMENT 1.1 Consideration. For and in consideration of the activities to be performed by the THEATRE under this Agreement, the CITY agrees to pay to the THEATRE a portion of the hotel tax revenue collected by the CITY at the rates and in the manner specified herein (such payments by the CITY to the THEATRE sometimes herein referred to as the "agreed payments" or "hotel tax funds") 1.2 Amount of Payments. (a) As used in this Agreement, the following terms shall have the following specific meanings (i) The term "hotel tax revenue" shall mean the gross monies collected and received by the City as municipal hotel occupancy tax at the rate of seven percent (7%) of the price paid for a room in a hotel, pursuant to Texas Tax Code 351 002 and City Ordinance Hotel tax revenue will include penalty and interest related to the late payments of the tax revenue by the taxpayer (it) The term "Collection period" will mean the collection period for the CITY's fiscal year It will include hotel tax revenue due to the City for the relevant fiscal year and collected through the 22nd day of the month following the close of the relevant fiscal year (in) The term "base payment amount" shall mean a net amount of money equal to the total hotel tax revenue collected by the CITY during any relevant period of time (a e , fiscal year or fiscal quarter), less (1) attorney and auditing costs incurred during such relevant period of time for costs of collection or auditing of hotel taxpayers Attorney and auditing costs include fees paid to attorneys or agents not in the regular employ of the CITY for which attorneys or agents effect compliance or collection of the hotel tax from taxpayers, and (2) court costs and other expenses incurred in litigation against or auditing of such taxpayers (iv) The term "contract quarter" shall refer to any quarter of the calendar year in which this AFeement is in force Contract quarters will end on March 30, June 30s', September 30 , and December 31" of each contract year (b) In return for satisfactory performance of the activities set forth in this Agreement and all attachments hereto, the CITY shall pay to THEATRE an amount of money in each contract year equal to the fixed contract amount of Ten Thousand Dollars ($10,000) This amount will be divided into no more than two payments Each payment is subject to receipt of unused funds from the prior contract period and the receipt of the required quarterly reports 1.3 Dates of Payments. (a) The term "payments" shall mean payments by the CITY to the THEATRE of those amounts specified in ¶1 2, above, as determined by the hotel tax revenue collected (b) In return for the satisfactory performance of the activities set forth in this contract and all attachments thereto, CITY shall pay the THEATRE the agreed payments specified in 112 above by no more than two payments, paying the fixed contract amount during the 1 st and 2nd quarter of the calendar year If a second payment is due, that payment shall be paid upon receipt of the required reports and after the 25s' day following the last day of the contract quarter If quarterly financial and performance reports are not received within thirty (30) days of the end of the applicable quarter, the recipient may be held in breach of this Agreement The CITY may withhold the quarterly payment(s) until the appropriate reports are received and approved, which approval shall not unreasonably be withheld 14 Other limitations regarding consideration (a) The funding of this project in no way commits the CITY to future funding of tlus program beyond the current contract period Any future funding is solely the responsibility of the THEATRE Page 2 (b) It is expressly understood that this contract in no way obligates the General Fund or any other momes or credits of the CITY (c) CITY may withhold further allocations if CITY determines that THEATRE's expenditures deviate materially from their approved budget II USE OF HOTEL TAX REVENUE 21 Use of Funds. For and in consideration of the payment by the CITY to the THEATRE of the agreed payments of hotel tax funds specified above, the THEATRE agrees to use such hotel tax funds only for advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity as authorized by TEX TAX CODE §351 101(a) Funds for any calendar year which are unused by midnight December 3151 of that year shall be refunded to CITY within thirty (30) days 2 2 Administrative Costs. The hotel tax funds received from the CITY by the THEATRE may be spent for day-to-day operations, supplies, salaries, office rental, travel expenses, and other administrative costs that are incurred directly in the performance by the THEATRE of those activities specified in ¶2 1 above and are allowed by TEX TAX CODE §351 101(f) 2 3 Specific Restrictions on Use of Funds (a) That portion of total administrative costs of the THEATRE for which hotel tax funds may be used shall not exceed that portion of the THEATRE's administrative costs actually incurred in conducting the activities specified in 12 1 above (b) Hotel tax funds may not be spent for travel for a person to attend an event or conduct an activity the primary purpose of winch is not directly related to the promotion of local tourism and the convention and hotel industry or the performance of the person's job in an efficient and professional manner III. RECORDKEEPING AND REPORTING REQUIREMENTS 3.1 Budget. (a) The THEATRE shall prepare and submit to the City Manager of the CITY an annual budget (see Exhibit "A") as approved by the City Council for each calendar year, for such operations of the THEATRE in winch the hotel tax funds shall be used by the THEATRE This budget shall specifically identify proposed expenditures of hotel tax funds by the THEATRE In other words, the CITY should be able to audit specifically where the funds in the separate account relating to hotel tax funds will be expended The CITY shall not pay to the THEATRE any hotel tax revenues as set forth in Section I of tins contract during any fiscal year of this Agreement unless a budget for such respective fiscal year has been approved in writing by the Denton City Council authorizing the expenditure of funds Failure to submit an annual budget may be considered a breach of contract, and if not remedied is considered grounds for termination of tins Agreement as stated in paragraph 4 2 Page 3 (b) The THEATRE acknowledges that the approval of such budget by the Denton City Council creates a fiduciary duty in the THEATRE with respect to the hotel tax funds paid by the CITY to the THEATRE under this Agreement The THEATRE shall expend hotel tax fiends only in the manner and for the purposes specified in this Agreement, TEx TAX CODE §351 101(a) and in the budget as approved by the CITY 32 Separate Accounts. The THEATRE shall maintain any hotel tax funds paid to the THEATRE by the CITY in a separate bank account with segregated accounting, such that any reasonable person can review the source of expenditures of tax funds A bank reconciliation report (see Exhibit `B") is required with each quarterly report 33 Financial Records. The THEATRE shall maintain complete and accurate financial records of each expenditure of the hotel tax funds made by the THEATRE These funds are required to be classified as restricted funds for audited financial purposes, and may not be used for supporting services, including, but not limited to, auditing fees and attorney's fees Upon reasonably advance written request of the Denton City Council, the City Manager or designate, or any other person shall make such financial records available for inspection and review by the party making the request THEATRE understands and accepts that all such financial records, and any other records relating to this Agreement shall be subject to the Public Information Act, TEX Gov'T CODE, ch 552, as hereafter amended 3.4 Quarterly Reports. After initial receipt of hotel tax funds, and within thirty days after the end of every quarter thereafter, until all funds have been expended and reported to the CITY, THEATRE shall furnish to CITY (1) a performance report of the work performed under this Agreement describing the activities performed pursuant to this Agreement during that contract quarter, and (2) a list of the expenditures made with regard to hotel tax funds pursuant to TEx TAX CODE §351 101(c) Both the performance and expenditure reports will be in a form either determined or approved by the City Manager or designate (see Exhibit "B") The THEATRE shall respond promptly to any request from the City Manager of the CITY for additional information relating to the activities performed under this Agreement 3.5 Notice of Meetings The THEATRE shall give the City Manager of the CITY reasonable advance written notice of the time and place of all meetings of THEATRE's Board of Directors, as well as any other meeting of any constituency of the THEATRE at which this Agreement or any matter the subject of this Agreement shall be considered This provision shall not be deemed to require the THEATRE to give notice of any executive session of the Executive Committee of the THEATRE IV. TERM AND TERMINATION 4.1 Term. The term of this Agreement shall commence on January 1, 1999 and terminate at midnight on December 31, 1999 This term shall be a period of one year 42 Termination Without Cause (a) This Agreement may be terminated by either parry, with or without cause, by giving the other party sixty (60) days advance written notice Page 4 (b) In the event this contract is terminated by either party pursuant to Section 4 2(a), the CITY agrees to reimburse the THEATRE for any contractual obligations of the THEATRE undertaken by the THEATRE in satisfactory performance of those activities specified in ¶12 1 and 2 2 above and that were approved by the Council through the budget, as noted in ¶3 1 This reimbursement is conditioned upon such contractual obligations having been incurred and entered into in the good faith performance of those services contemplated in ¶12 1 and 2 2 above, and further conditioned upon such contractual obligations having a term not exceeding the full term of this Agreement Notwithstanding any provision hereof to the contrary, the obligation of the CITY to reimburse the THEATRE or to assume the performance of any contractual obligations of the THEATRE for or under any contract entered into by the THEATRE as contemplated herein shall not exceed 66 2/3% of the current quarterly payment (c) Further, upon termination pursuant to 14 2(a), the THEATRE will provide the CITY 1) Within 10 business days from the termination notification, a short-term budget of probable expenditures for the remaining 60 day period between termination notification and contract termination This budget will be presented to Council for approval within 10 business days after receipt by CITY If formal approval is not given within 10 business days and the budget does not contain any expenditures that would be prohibited by the Texas Tax Code, and is within the current contractual period approved budget, the budget will be considered approved, 2) Within 30 days, a full accounting of all expenditures not previously audited by the City, 3) Within 5 business days of a request from the CITY, a listing of expenditures that have o occurred since the last required reporting period, 4) a final accounting of all expenditures and tax funds on the day of termination The THEATRE will be obligated to return any unused funds or funds determined to be used improperly Any use of remaining funds by the THEATRE after termination is conditioned upon such contractual obligations having been incurred and entered into in the good faith performance of those services contemplated in 2 1 and 2 2 above, and further conditioned upon such contractual obligations having a term not exceeding the full term of this Agreement 4.3 Automatic Termination. This Agreement shall automatically terminate upon the occurrence of any of the following events (a) The termination of the legal existence of the THEATRE, (b) The insolvency of the THEATRE, the filing of a petition in bankruptcy, either voluntarily or involuntarily, or an assignment by the THEATRE for the benefit of creditors, (c) The continuation of a breach of any of the terms or conditions of tlus Agreement by either the CITY or the THEATRE for more than tlurty (30) days after written notice of such breach is given to the breaching party by the other party, or (d) The failure of the THEATRE to submit a financial quarterly report which complies with the reporting procedures required herein and generally accepted accounting principles prior to the beginning of the next contract term, or quarterly as required by Section 13 hereof Page 5 4.4 Right to Immediate Termination Upon Litigation. Notwithstanding any other provision of this Agreement, to mitigate damages and to preserve evidence and issues for judicial determination, either party shall have the right to terminate this Agreement upon immediate notice to the other party in the event that any person has instituted litigation concerning the activities of the non -terminating parry, and the terminating party reasonably believes that such activities are required or prolubited under tlus Agreement 4.5 In the event that this Agreement is terminated pursuant to ¶¶4 3 or 4 4, THEATRE agrees to refund any and all unused funds, or funds determined by the CITY to have been used improperly, within 30 days after termination of this Agreement V. GENERAL PROVISIONS 5.1 Subcontract for Performance of Services. Nothing in this Agreement shall prohibit, nor be construed to prohibit, the agreement by the THEATRE with another private entity, person, or organization for the performance of those services described in ¶2 1 above In the event that the THEATRE enters into any arrangement, contractual or otherwise, with such other entity, person or organization, the THEATRE shall cause such other entity, person, or organization to adhere to, conform to, and be subject to all provisions, terms, and conditions of this Agreement and to TEX TAX CODE ch 351, including reporting requirements, separate funds maintenance, and limitations and prohibitions pertaining to expenditure of the agreed payments and hotel tax funds 5.2 Independent Contractor The THEATRE shall operate as an independent contractor as to all services to be performed under this Agreement and not as an officer, agent, servant, or employee of the CITY The THEATRE shall have exclusive control of its operations and performance of services hereunder, and such persons, entities, or organizations performing the same and the THEATRE shall be solely responsible for the acts and onussions of its directors, officers, employees, agents, and subcontractors The THEATRE shall not be considered a partner or joint venturer with the CITY, nor shall the THEATRE be considered nor in any manner hold itself out as an agent or official representative of the CITY 5.3 Indemnification. The THEATRE agrees to indemnify, hold harmless, and defend the CITY, its officers, agents, and employees from and against any and all claims or suits for injuries, damage, loss, or liability of whatever kind or character, arising out of or in connection with the performance by the THEATRE or those services contemplated by this Agreement, including all such claims or causes of action based upon common, constitutional or statutory law, or based, in whole or in part, upon allegations of negligent or intentional acts of THEATRE, its officers, employees, agents, subcontractors, licensees and invitees 54 Assignment. The THEATRE shall not assign this Agreement without first obtaining the written consent of the CITY 55 Notice. Any notice required to be given under this Agreement or any statute, ordinance, or regulation, shall be effective when given in writing and deposited in the United States mail, certified mail, return receipt requested, or by hand -delivery, addressed to the respective parties as follows Page 6 CITY City Manager City of Denton 215 E McKinney Denton, TX 76201 THEATRE Denton Community Theatre, Inc Scott Wilkinson 214 W Hickory P O Box 1931 Denton, Texas 76202-1931 56 Inurement. This Agreement and each provision hereof, and each and every right, duty, obligation, and liability set forth herein shall be binding upon and inure to the benefit and obligation of the CITY and the THEATRE and their respective successors and assigns 57 Application of Laws All terms, conditions, and provisions of this Agreement are subject to all applicable federal laws, state laws, the Charter of the City of Denton, all ordinances passed pursuant thereto, and all judicial determinations relative thereto 5.8 Exclusive Agreement. This Agreement contains the entire understanding and constitutes the entire agreement between the parties hereto concerning the subject matter contained herein There are no representations, agreements, arrangements, or understandings, oral or written, express or implied, between or among the parties hereto, relating to the subject matter of this Agreement, which are not fully expressed herein The terms and conditions of this Agreement shall prevail notwithstanding any variance in this Agreement from the terms and conditions of any other document relating to this transaction or these transactions 5.9 Duplicate Originals This Agreement is executed in duplicate originals 5.10 Headings. The headings and subheadings of the various sections and paragraphs of this Agreement are inserted merely for the purpose of convenience and do not express or imply any limitation, definition, or extension of the specific terms of the section and paragraph so designated 5.11 Severabihty. If any section, subsection, paragraph, sentence, clause, phrase or word in this Agreement, or application thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Agreement, and the parties hereby declare they would have enacted such remaining portions despite any such invalidity EXECUTED this N/ — day of km�a/ , 1998 THE CITY OF DENTON, TEXAS By JAC LER, MAYOR ATTEST APPROVED AS TO LEGAL FORM Page 7 By 4csmn tARY CITY ATTORNEY ATTEST By Secretary P 4huePdapN.OW�m Dammmu�Cmuecla\98WOT Co""7Ma da DENTON COMMUKITY THEATRE, INC APPROVED AS TO LEGAL FORM m Page 8 Date 11/14/9B rime 5 13 PM Account # Account Name ***HTL OCCP TX - HOT*** 32510 HOTEL OCCUPANCY TAX TOTAL REVENUES 49310 HOT ADVERTISING DCT TOTAL EXPENSES NET PROFIT (LASS) DENTON COMMUNITY THEATRE INC 214 West Hickory P 0 Box 1931 Denton Texas 76202 1931 Ttl Bdgt 98-99 5 000 00 5 000 00 .............. 5 000 00 5,000 00 0 00 .............. Page no 1 DENTON FOR CAMPUS IMUNITY THEATRE, INC. 998-1999 T BUDGET IN0RIT,Y IFERF Date 11/14/98 DENTON COMMUNITY THEATRE INC Page no 1 Time 5 13 PM 214 West Hickory P 0 Box 1931 Denton Texas 76202-1931 Account 8 Account Name --*HTL OCCP TX HOT*** 32570 1 HOTEL TAX CAMPUS THEATRE TOTAL REVENUES 49370 1 HOT CAMPUS ADVERTISING 49470 1 HOT MINORITY PERFORMANCE TOTAL EXPENSES NET PROFIT (LOSS) Ttl Bd9t 98 99 5 000 00 5 000 00 3 000 00 2 000 00 5,000 00 0 00 ..:........... DENTON THEATRE, Date 11/14/98 DENTON COMMUNITY THEATRE INC Page no 1 Time 5 12 PM 214 West Hickory P 0 Box 1931 Denton Texas 76202-1931 Account k Account Name •**DCT k CAMPUS*** Ttl Bdgt 98-99 308 CONTRIBUTIONS 0 00 308 1 CONTRIBUTIONS -CAMPUS 0 00 309 BOX OFFICE RECEIPTS 100 Soo 00 309 1 BOX OFFICE - CAMPUS 1 500 00 310 MEMBERSHIPS 21 000 00 311 SEASON TICKETS 67 000 00 312 SEASON PROGRAM SPONSORS 19 000 00 313 CONCESSIONS 1,000 00 313 1 CONCESSIONS -CAMPUS 800 00 314 ENTRY FEES 39,000 00 315 1 PARTY -CAMPUS 0 00 316 TICKET SALES SUR-CHARGES 0 00 316 1 TICKET SALE SUR-CHARGES 10 000 00 318 G D A C GRANTS 6 000 00 318 1 GDAC GRANT - CAMPUS 3,000 00 319 TX COMMIONS ON THE ARTS 7,344 00 319 1 TCA GRANT - CAMPUS 0 00 320 GRANTS OTHER 10,000 00 320 1 GRANTS OTHER - CAMPUS 2 000 00 321 EXPENSE UNDERWRITERS 4,200 00 321 1 EXP UNDERWRITER - CAMPUS 1 000 00 322 MEADOW FOUNDATION GRANT 0 00 322 1 MEADOWS GRANT - CAMPUS 14 300 00 323 INTERST INCOME 1 300 00 324 RENTAL INCOME 300 00 324 1 RENTALS - CAMPUS 42 000 00 325 HOT TAX - OCT 5 000 00 325 1 HOT TAX CAMPUS THEATRE 5,000 00 326 BREAKFAST WITH SANTA 1,500 00 327 PATRON REVENUE 20 500 00 327 1 PATRON REVENUE 9,000 00 328 PRIOR YEAR 0 00 329 ADVERTISERS 6 000 00 334 CAMPUS THEATRE DONATIONS 0 00 334 1 DONATIONS - CAMPUS 2 500 00 335 SCHOLARSHIP FUND 1 000 00 336 ENDOWMENT 0 00 337 COPIER EXPENSE 300 00 339 CAMPUS CHAIRS UNDERWRITE 0 00 340 CAMPUS ELECTRICAL 0 00 340 1 ELECTRICAL - CAMPUS 34 000 00 341 CAMPUS MAI14TBNANCE 0 00 341 1 MAINTENANCE - CAMPUS 2 500 00 342 T-SHIRTS 50 00 343 MEMORIALS 100 00 TOTAL REVENUES 436 694 00 Date 11/14/98 DENTON COMMUNITY THEATRE INC Time 5 12 PM 214 Weat Hickory P 0 Box 1931 Denton Texa6 76202-1931 Account N Account Name Ttl Bdgt 98-99 -------------- ---------- 415 ------------------------- ADMINISTRATION EXPENSE 9,000 00 415 1 ADMINISTRATIVE - CAMPUS 100 00 420 AWARDS 900 00 425 AUDIT 1 050 00 425 1 AUDIT - CAMPUS 450 00 430 ADVERTISING 0 00 432 BEVERAGES 1 500 00 435 BILLBOARDS 0 00 441 CONTINGENCY FUND CAMPUS 1 084 DO 441 1 CONTINGENCY FUND -CAMPUS 5,000 00 443 COPIER EXPENSE 4 000 00 450 COSTUMES 11 550 00 457 1 DEPOSIT BOX OFFICE RETURN 500 00 461 DEPRECIATION EXPENSE 0 00 461 1 DEPRECIATION EXPENSE 0 00 468 DRY CLEANING 250 00 470 DUES & SUBSCRIPTIONS 1 200 00 470 1 DUES/SUBS - CAMPUS 1 000 00 474 1 EXECUTIVE DIR SALARY -CAMP 10 250 00 475 ELECTRICAL UTILITIES 0 00 475 1 ELECTRICAL - CAMPUS 30,000 00 476 SECRETARY - ADMIN 15 615 00 476 1 SECRETARY - CAMPUS 3,885 00 477 1 BOX OFFICE MON - CAMPUS 10 000 00 478 EMPLOYEE SALARY 52 250 00 478 1 TECH DIRECTOR - CAMPUS 22 000 00 479 1 NIGHT MANAGER - CAMPUS 12 000 00 500 1 JANITORIAL - CAMPUS 5,000 00 480 FEES 41 400 00 480 1 FEES Soo 00 485 FOODS 4 900 00 485 1 FOODS - CAMPUS 3 000 00 491 GAS UTILITIES 0 00 491 1 GAS UTILITIES - CAMPUS 4 000 00 492 GROUNDS -UPKEEP 0 00 492 1 GROUNDS - CAMPUS 1,000 00 493 HOT OCT ADVERTISING 5,000 00 493 1 HOT CAMPUS ADVERTISING 3 000 00 494 1 HOT MINORITY PERFORMANCE 2,000 00 495 INSURANCE 2,600 00 495 1 INSURANCE - CAMPUS 3 200 00 496 INSURANCE - DCT OTHER 3,120 00 496 1 INSURANCE EMP - CAMPUS 1 920 00 497 INTEREST EXPENSE 0 00 500 JANITORIAL 0 00 510 LICENSES 0 00 BID 1 LICENSES - CAMPUS 0 00 515 LIGHTS - THEATRICAL 170 00 515 1 LIGHTS CAMPUS 3 000 00 520 LOAN 0 00 521 MAKEUP & HAIRSTYLES 420 00 525 MEETINGS 4 CONVENTIONS 0 00 Page no 2 Date 11/14/98 DENTON COK4UNITY THEATRE INC Time 5 12 PM 214 West Hickory P 0 Box 1931 Denton Texas 76202-1931 Ttl Bdgt 98-99 Account N Account Name -------------- ---- ----- 530 ------------------------ MEMBERSHIPS 0 00 500 00 535 NEWSLETTER 545 PAYROLL TAX EXPENSE 5 431 00 545 1 PAYROLL TAX - CAMPUS 4 977 00 150 00 550 PHOTOS 13 995 00 555 POSTAGE 555 1 POSTAGE - CAMPUS 600 00 560 PRINT ADVERTISING 18 800 00 560 1 PRINT ADS - CAMPUS 1 000 00 9 530 00 565 PRINTING 565 1 PRINTING - CAMPUS 400 00 3 270 00 570 PROPS 575 PROCEEDS TO VENDORS 0 00 5B0 PRODUCTION COSTS 3,600 00 7 500 00 583 PROGRAMS 585 RADIO ADVERTISING 0 00 33 360 00 590 RENTALS 150 00 610 REPAIRS 610 1 REPAIRS/MAINT - CAMPUS 6 000 00 14,650 00 615 ROYALTIES 0 00 625 SECURITY 1,950 00 625 1 SECURITY - CAMPUS 1 000 00 630 SCHOLARSHIPS 700 00 635 SCRIPTS 638 SET CONSTRUCTION 6 906 00 0 00 640 SOUND 0 00 640 1 SOUND - CAMPUS 641 SEASON SUBSCIPTION 2,300 00 645 SUPPLIES - OFFICE 4 150 00 4 000 00 645 1 SUPPLIES - CAMPUS 950 00 650 SUPPLIES - OTHER 650 1 SUPPLIES OTHER - CAMPUS 200 00 0 00 655 SOUND 2 200 00 665 TELEPHONE 665 1 TELEPHONE - CAMPUS 3 400 00 0 00 667 TICKETS 667 1 TICKETS - CAMPUS 1 000 00 675 TRANSPORATIONS 0 00 0 00 678 T-SHIRTS 680 TRAVEL a TRANSPORTATION 1,300 00 680 1 TRAVEL/TRANS - CAMPUS 0 00 0 00 685 WATER DRINKING 685 1 WATER DRINKING - CAMPUS 200 00 68B WAGES - EMPLOYEES 0 00 688 1 WORKSTUDY - CAMPUS 0 00 200 00 690 WORKSHOPS 0 00 700 BAD DEBTS TOTAL EXPENSES 432 383 00 .............. NET PROFIT (LOSS) 6 311 00 Page no 3 DENTON MUNITY THEATRE, INC. mo BUDGET vp if,6 t r i f ,�.��'l Pip 'i Date 11/19/98 DENTON COMMUNITY THEATRE INC Page no 1 Time 8 54 AM 214 West Hickory P 0 Box 1931 Denton Texas 76202-1931 Account N Account Name Ttl Bdgt 98-99 ***DCT INC *** 308 CONTRIBUTIONS 0 00 309 BOX OFFICE RECEIPTS 100 500 00 310 MEMBERSHIPS 21 000 00 311 SEASON TICKETS 67,000 00 312 SEASON PROGRAM SPONSORS 19 000 00 313 CONCESSIONS 1 000 00 314 ENTRY FEES 39 000 00 318 G D A C GRANTS 6,000 00 319 TX COMMIONS ON THE ARTS 7r344 00 320 GRANTS - OTHER 10 000 00 321 EXPENSE UNDERWRITERS 4 200 00 322 MEADOW FOUNDATION GRANT 0 00 323 INTERST INCOME 1 300 00 324 RENTAL INCOME 300 00 325 HOTEL\MOTEL TAX 5 000 00 326 BREAKFAST WITH SANTA 1 500 00 327 PATRON REVENUE 20 500 00 328 PRIOR YEAR 0 00 329 ADVERTISERS 6 000 00 334 CAMPUS THEATRE DONATIONS 0 00 335 SCHOLARSHIP FUND 1 000 00 336 ENDOWMENT 0 00 337 COPIER EXPENSE 300 00 339 CAMPUS CHAIRS UNDERWRITE 0 00 340 CAMPUS ELECTRICAL 0 00 341 CAMPUS MAINTENANCE 0 00 342 T SHIRTS 50 00 343 MEMORIALS 100 00 TOTAL REVENUES 311 094 00 410 CHANGE FUNDS 0 00 415 ADMINISTRATION EXPENSE 9,000 00 420 AWARDS 900 00 425 AUDIT 1 050 00 430 ADVERTISING 0 00 432 BEVERAGES 1 500 00 435 BILLBOARDS 0 00 443 COPIER EXPENSE 4 000 00 Date 11/19/98 DENTON COMMUNITY THEATRE INC Page no 2 Time 8 54 AM 214 West Hickory P 0 Box 1931 Denton Texas 76202-1931 Account k Account Name Ttl Bdgt 98-99 450 COSTUMES 11 550 00 461 DEPRECIATION EXPENSE 0 00 468 DRY CLEANING 250 00 470 DUES & SUSSCRI PTIONS 1 200 00 475 ELECTRICAL UTILITIES 0 00 476 SECRETARY ADMIN 15 615 00 478 EMPLOYEE SALARY -EX & ABET 52 250 00 480 FEES 41,400 00 485 FOODS 4 900 00 491 GAS UTILITIES 0 00 492 GROUNDS -UPKEEP 0 00 493 HOTEL OCCUPANCY TX/ADV 5 000 00 495 INSURANCE 2 800 00 496 INSURANCE - DCT OTHER 3 120 00 497 INTEREST EXPENSE 0 00 500 JANITORIAL 0 00 510 LICENSES 0 00 515 LIGHTS - THEATRICAL 170 00 520 LOAN 0 00 521 MAKEUP & HAIRSTYLES 420 00 525 MEETINGS & CONVENTIONS 0 00 530 MEMBERSHIPS 0 00 535 NEWSLETTER 500 00 540 OPEN NIGHT PARTIES 0 00 545 PAYROLL TAX EXPENSE 5 431 00 550 PHOTOS 150 00 555 POSTAGE 13 995 00 560 PRINT ADVERTISING 18 800 00 565 PRINTING 9 530 00 570 PROPS 3 270 00 575 PROCEEDS TO VENDORS 0 00 580 PRODUCTION COSTS 3 600 00 583 PROGRAMS 7 500 00 585 RADIO/TELE ADVERTISING 0 00 590 RENTALS 33,360 00 610 REPAIRS 150 00 615 ROYALTIES 14 650 00 625 SECURITY 0 00 630 SCHOLARSHIPS 1 000 00 635 SCRIPTS 700 00 638 SET CONSTRUCTION 6 906 00 640 SOUND 0 00 641 SEASON SUBSCIPTION 2 300 00 645 SUPPLIES - OFFICE 4 150 00 650 SUPPLIES - OTHER 950 00 655 SOUND 0 00 Date 11/19/98 DENTON COMMUNITY THEATRE INC Page no 3 Time 8 54 AM 214 West Hickory P 0 Box 1931 Denton Texas 76202-1931 Account N Account Name Ttl Bdgt 98-99 665 TELEPHONE 2 200 00 667 TICKETS 0 00 670 TOURING 0 00 675 TRANSPORATIONS 0 00 678 T-SHIRTS 0 00 680 TRAVEL & TRANSPORTATION 1 300 00 685 WATER DRINKING 0 00 688 WAGES/WRKSTDY - EMPLOYEES 0 00 690 WORKSHOPS 200 00 700 BAD DEBTS 0 00 TOTAL EXPENSES 285,767 00 NET PROFIT (LOSS) 25,327 00 Date 11/14/98 DENTON COMMUNITY THEATRE INC Page no 1 Time 5 12 PM 214 West Hickory P 0 Box 1931 Denton, Texas 76202-1931 Account # ACCOUnt Name ***CAMPUS THEATRE*** Ttl Bdgt 98-99 308 1 CONTRIBUTIONS -CAMPUS 0 00 309 1 BOX OFFICE - CAMPUS 1 500 00 313 1 CONCESSIONS -CAMPUS 800 00 315 1 PARTY -CAMPUS 0 00 316 1 TICKET SALE SUR-CHARGES 10,000 00 31B 1 GDAC GRANT - CAMPUS 3,000 00 319 1 TCA GRANT - CAMPUS 0 00 320 1 GRANTS OTHER - CAMPUS 2,000 00 321 1 EXP UNDERWRITER - CAMPUS 1 000 00 322 1 MEADOWS GRANT - CAMPUS 14 300 00 324 1 RENTALS - CAMPUS 42 000 00 325 1 HOT TAX CAMPUS THEATRE 5 000 00 327 1 PATRON REVENUE 9 000 00 334 1 DONATIONS - CAMPUS 2 500 00 340 1 ELECTRICAL CAMPUS 34 000 00 341 1 MAINTENANCE - CAMPUS 2 500 00 TOTAL REVENUES 127 600 00 415 1 ADMINISTRATIVE - CAMPUS 100 00 425 1 AUDIT - CAMPUS 450 00 441 1 CONTINGENCY FUND -CAMPUS 5,000 00 457 1 DEPOSIT BOX OFFICE RETURN 500 00 461 1 DEPRECIATION EXPENSE 0 00 470 1 DUES/SUBS - CAMPUS 1,000 00 474 1 EXECUTIVE DIR SALARY -CAMP 10,250 00 475 1 ELECTRICAL - CAMPUS 30 000 00 476 1 SECRETARY - CAMPUS 3 885 00 477 1 BOX OFFICE MGN - CAMPUS 10 000 00 478 1 TECH DIRECTOR - CAMPUS 22 000 00 479 1 NIGHT MANAGER - CAMPUS 12 000 00 480 1 FEES 500 00 493 1 HOT CAMPUS ADVERTISING 3,000 00 494 1 HOT MINORITY PERFORMANCE 2,000 00 500 1 JANITORIAL - CAMPUS 5,000 00 555 1 POSTAGE CAMPUS 600 00 485 1 FOODS - CAMPUS 3 000 00 491 1 GAS UTILITIES - CAMPUS 4,000 00 492 1 GROUNDS - CAMPUS 1 000 00 495 1 INSURANCE • CAMPUS 3,200 00 496 1 INSURANCE EMP - CAMPUS 1 920 00 510 1 LICENSES - CAMPUS 0 00 515 1 LIGHTS - CAMPUS 3 000 00 545 1 PAYROLL TAX - CAMPUS 4 977 00 560 1 PRINT ADS - CAMPUS 1,000 00 565 1 PRINTING - CAMPUS 400 00 610 1 REPAIRS/MAINT - CAMPUS 6 000 00 Date 11/14;98 DENTON COMMUNITY THEATRE INC Page no 2 Time 5 12 PM 214 West Hickory P 0 Box 1931 Denton Texas 76202-1931 Account # Account Name 625 1 SECURITY - CAMPUS 640 1 SOUND - CAMPUS 645 1 SUPPLIES CAMPUS 650 1 SUPPLIES OTHER - CAMPUS 665 1 TELEPHONE - CAMPUS 667 1 TICKETS - CAMPUS 680 1 TRAVEL/TRANS - CAMPUS 685 1 WATER DRINKING - CAMPUS 688 1 WORKSTUDY - CAMPUS TOTAL EXPENSES NET PROFIT (LOSS) Ttl Edgt 98 99 1 950 00 0 00 4,000 00 200 00 3 400 00 1,000 00 0 00 200 00 0 00 ------------- 145 532 00 -17 932 00 DENTON COMMUNITY THEATER FINANCIAL REPORT Program Year 1999 1ST 2ND 3RD 4TH BUDGET QUARTER QUARTER QUARTER QUARTER YEAR TO VS / I.. -Marl /anr-.n,n) tiul•Sen) (Oct -Dec) DATE ACTUAL $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 0 0 0 0 0 0 $0 $0 $0 $0 $0 $5,000 0 0 0 0 0 3,000 0 0 0 0_ 0 2,000 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 Date Submitted Program Director ill N I ON GIi)MMUNlYY I Ill All Ia I INANUTAI RE 00141 Program Year 199EI 181' ?Ni) 3W) 4ili QUAR I ER QUAK 1 i=ie QUAR I Lit QUAR I ER "I --AR 10 �(U a(TPR r)WF'b BUDGET ( _ Jan -Mar) (Apr-Ju,7) (Jul 800) (Oct !)mc) jlA i P ' C LA -- --- --- ---- - -- Beginnir-Kj Cash (xxtgi,nny I ix III hkil ll)4am I (A,41 I" I4IA' Disir(us�oments N lyf At'ltNJ (4Jt: 1(k. t tty I voi l lr miorymy 1 `n titN (low I t rt<O Ariwi ii W.k it l i 4.Ai I* I INNIA t (rr Ill" Evooti. (if RA,(,(m IrtsfErlstnirsrments Etwlhu# ("t h $0 $0 $0 $0 $1u,au) $111(xbl $0 0 $0 0 $0 0 $0 0 $0 $0 $0 $0 C 1a ,h nn Harm Le w, (itutstanklmg Checks oth(4 Adjusinients Bank Balance VvixitA (,fi) u) $0 $0 $0 $10,000 0 0 ,U) Wi1 $0 $0 $0 $0 $0 $5,000 nu) 0 0 3,000 t t1rNi 0 0 0 0 0 2,000 - �I411MN1 _— $0 $0 $0 $0 $0 $10,000 $10 ow $0 $0 $0 $0 $0 $10,000 $0 $0 - - - $0-- $0 $0 $0 $0 $0 T $0 $0 — $0 _ $0_ _ $0 $0 $0 $0 $0 $0 0 0 0 0 0 0 0 0 0 0 0 0 - $0 - $0-- $0 - - $0 ,$0 $0 $0 $0 $0 _ =$0 — -$0 = $0 Dato Submitted — Program Director