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Home My WebLink About1997-005ORDINANCE NO 91700 - AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM 1961 1,IA BICK'S EXHIBIT"A" 1961 2-3A DUSTROL EXHIBIT "A" SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted 1 SECTION TV That by the acceptance and approval of the above numbered items of the submitted (bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this /'__ day of _ , 1997 JA MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY Q� SUPPLY 6RD tID H 1961 IID NAME STREET MAINTENANCE DUSTRL BICWS EQUIPMENT RENTAL INC )PEN DATE NOVEMBER 19, 1996 VENDOR _ VENDOR f..._. QTY DESCRIPTIQN DAILEY RENTAL RATE 1 PER DAY LAYDOWN MACHINE BARBER GREEN SA150 OR EQUAL $1,100 00 IA EACH MOBILIZATION CHARGE TO INCLUDE DELIVERY AND PICKUP AS WELL AS LOADING & UNLOADING AS REQUIRED, _ $20000� 2 1 PER DAY MILLING MACHINE -TRACK TYPE CATERPILLAR 450 OR EQUAL $3,500 00 2A EACH MOBILIZATION CHARGE TO INCLUDE DELIVERY, & PICKUP AS WELL AS LOADING & UNLOADING AS REQUIRED $350 00 3 PER DAY PICKUP BROOM - MOBIL TE3 OR EQUAL $680 00 3A i EACH MOBILIZATION CHARGE TO INCLUDE DELIVERY, & PICKUP AS WELL AS LOADING & UNLOADING AS REQUIRED $170 00 3 EXHIBIT "A" DATE JANUARY 7, 1997 � ► 'tit 1 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID #1961 - STREET MAINTENANCE EQUIPMENT RENTAL R_S'_OMMENDATION. We recommend this bid be awarded to the low vendor on each items as listed 1 Laydown Machine Bick's $1,100 00 day IA Mobilization Charge Bick's $ 200 00 each 2 Milling Machine Dustrol $3,500 00 day 2A Mobilization Charge Dustrol $ 350 00 each 3 Pickup Broom Dustrol $ 680 00 each 3A Mobilization Dustrol $ 170 00 each For an annual estimated expenditure of $150,000 00 SUMMARY- This bid is for an annual price agreement, for the rental of Street Maintenance equipment All prices include qualified operators with each price of equipment under the general direction of the City of Denton Street Department Four proposals were received on response to eight bid packages mailed to vendors PROGRAMS, DEPARTMENTS —OR GROUPS AFFECTED. Street Department, Engineering Department and the Citizens of Denton FISCAL IMPACT, Budgeted funds for Street Maintenance for 1996 Account #100-020-0031-8303 Attachments Tabulation Sheet Memorandums from Danny Beckham Respectfully submitted Ted Benavi es City Manager Prepared by �l/ Name Denise Harpool Title Senior Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 816 AGENDA BID M 1961 BID NAME STREET MAINTENANCE EQUIPMENT RENTAL OPEN DATE NOVEMBER 19, 1996 q QTY �-m riE3CRIPTION ...._. _ DAILEY RENTAL RATE I PER DAY LAYDOWN MACHINE -BARBER - _ GREEN SAISO OR EQUAL _ IA EACH MOBILIZATION CHARGE TO INCLUDE DELIVERY AND PICKUP AS WELL AS LOADING & UNLOADING AS REQUIRED, 2 I PER DAY MILLING MACHINE -TRACK TYPE CATERPILLAR 450 OR EQUAL 2A EACH � MOBILIZATION CHARGE TO INCLUDE DELIVERY, & PICKUP AS WELL AS LOADING & UNLOADING AS REOUIREE 3 _1 PER DAY I PICKUP BROOM - MOBIL TE3 OR EQUAL 3A EACH MOBILIZATION CHARGE TO INCLUDE DELIVERY, & PICKUP AS WELL AS LOADING & UNLOADING AS REQUIRED DUSTRL JAGOE- BICK'S MIDWEST INC PUBLIC ASPHALT VENDOR VENDOR VENDOR JVENDOR NO BID -_ - $1,40000 $1,100001 NO BID NO BID $300 00 $200 00 NO BID 455/fIR $3,500 00 NO BID _ _ $3,600 00 i_ _ X 8=3640 - $350 00 NO BID $350 00+_ _ - $750 00 - _ $680 00 NO BID _ $780 001_ NO BID $170 00 4- NO BID _- $170 00 _ I _ NO BID 5 CITY OF DENTON TEXAS CITY HALL WEST • 221 N ELM DENTON, TEXAS 76201 (817) 566-8200 DFW METRO 434.2529 DATE: December 12, 1996 TO: Tom Shaw, Purchasing Agent FROM: Danny Beckham, Engineering Tech/II, Streets SUBJECT: Rental of Milling Machine and Pickup Broom Bid #1961 Street Department staff has reviewed the low bid submitted by Dustrol Inc. of Texas, P.O. Box 1738, Roanoke, Texas for rental of milling machine and pickup broom. We recommend Dustrol be awarded rental of milling machine and pickup broom only. Da4nnykh�ara AEE00676 M "Dedicated to Quality Service" CITY OF DENTON TEXAS CITY HALL WEST • 221 N ELM DENTON, TEXAS 76201 (817) 566-8200 DFW METRO 434-2529 MEMORANDUM DATE: December 11, 1996 To: Tom Shaw, Purchasing Agent FROM: Danny Beckham, Engineering Tech/II, Streets SUBJECT: Asphalt Laydown Machine Rental Bid #1961 We have reviewed the low bid submitted by Bick's Construction, Inc., 2608 West Waggoman Street, Ft. Worth, Texas. Three (3) references were called and all were positive We recommend Bick's Construction be awarded rental of laydown machine only. AEE00676 7 "Dedicated to Quality Service"