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HomeMy WebLinkAbout1997-006ORDINANCE NO R 7 �060 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SFCTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM 1965 ALL HEMPHILL BUS $124,095 00 SECTION1I That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION._ V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this _� day of _, 1997 JACILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY B // I � .�' SUPPLY O'D DATE JANUARY 7, 1997 [NOWAIK41wrell TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID #1965 - TRANSIT VANS RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Hemphill Bus, in the amount of $124,095 00 SUMMARY: This bid is for the purchase of three 10 passenger transit vans for use in our public transportation efforts The vans will accommodate 10 seated passengers and one wheelchair passenger The units will be owned by the City of Denton and operated by our public transportation contractor, SPAN Inc SPAN staff members have reviewed the bids and concur with our recommendation PROGRAMS, DEPARTMENTS OR GROUPS —AFFECTED- SPAN Inc, Motor Pool Operations, and Citizens of Denton FISCAL IMPACT* Funds for the purchase of these transit vans are available from Federal Transportation Authority (FTA) and Texas Department of Transportation (TXDOT) grants No local funds are involved Attachment Tabultion Sheet Respectfully submitted Ted Benavides City Manager Approved Name Tom D Shaw, C P M Title Purchasing Agent 800 AGENDA BID # 1965 BID NAME TRANSIT VANS HEMPHILL i LASSITER DALLAS BUS BUS & BUS OPEN DATE NOVEMBER 19,1996 SALES MOBILITY SALES # QTY DESCRIPTION j VENDOR VENDOR VENDOR 1 1 8 PASSENGER VAN $38,778 00 NB NB I I ADDENDUM #1 - REC YES YES YES ALTERNATE $38,980 00 $41,916 00 I $41,400 00 10 PASSENGER VAN DELIVERY 90-120 DAYS I 120-150 DAYS 150 DAYS NO BIDS I TEXAS BUS SALES I GILLIG CORP I I i 4