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HomeMy WebLinkAbout1997-028ORDINANCE NO l 7 -04e AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBi ►• VENDOR 1973 ALL B T OFFICE PRODUCTS, INTERNATIONAL EXHIBIT "A" SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted 1 SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this 4 - day of 1-1� 1997 J MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY ��� Q SUPPLY ORD Bid # 1873 (EXHIBIT "A") Bid Name OFFICE SUPPLIES Open Date _ JANUARY 7, 1997 Item q_TY _ Oesprlption _ ITEMIZED BID LIST 1 _ 700 Addin Machine Roll _ _2 100 Binder Date 11 75x8 5" 3 500 Binder Cover, 11x8 5, 3" cam_ 4 300 Binder 3-Rin 1/2" ca 5 400 Binder 3-Ring 1" cap_ 6 L 300 Binder 3-Ring 1 5" cap _ 7 400 Binder 3-Rmg 2" cap _ 8 250 Binder 3-Ring 3" cap 9 30 Calculator 19 20 Correction Film Drylme lispenser 20 _ 50 Refill for Drylme Dispenser _ 21600 Multi -Fluid Correction Fluid 23 �1 _ 20 Envelope Clasp 6x9 (per bob__ 24 _ 60 Envelope Clasp 9x12 (per box) _ 25 30 Envelope Clasp 10x15 (per box) 26 10'Envelope, Clasp 12x15 5 (per box 27 10 Envelo a Interde t er box)_ 1 281 106 File Folder Hanging Legal (per bo) 29 60 File Folder, Hanging, Letter (per bo: 39 1 250 1 Indexes, 8 Clear T808 (per set 40 '_ 450 Indexes, 8 Multi -Color Tabs (per set)_ 41 _ 150 Label, File Folder 2x1" (per roll) 42 _ 106 Label 3 7/16x9/16" on sheets (perQ 43 50 4-Color Dry -Erase Nkarlkerser set)_ 441 220 Permanent Marker 45 100 Sharpie Marker 46 350 Pad 3HP Heavy Backboard 47 250 Pad, 8 5x14" 49 1 600 Pad, 5x8 50 100 Post -It 1 5x2" (per pk of 12) BTOffice (alternate) item 4TY 800tpost-It _ DescrfpWr _ UNIT PRICE ITEMIZED BID LIST 2x3" _ _ $0 201i 51 52 1000 _ Post -It 3x3" $0 26 53 800 Post -It 3x5" $0 35 54 50 Post I! Routing/Request (perpk of 4) $2 03 55_ 50 Post -It WYWO (Per pk of 4) $2 03 56 1501Pad Steno $041 57 1501Phone MessMe_Book 2Rt 4/pa $1 94 58 59 Phone Message Book 2pt 2/pg _ $1 551 Pencils er box) _ _ $0 561 Mechanical 0 5mm $0 56 160 300 120 lPencil, 60 61 200 _ _ Pencil, Mechanical 0 7mm I $0 80 Pencil Mechanical Sanford Zeze $0 631 62 120 63_ 700 _ Umball Deluxe Micro Pen $1 04 _ 644400 _ _ _ _ Uniball Vision Pen $0 99 65Ballpoint _ _ Stick Pen $0 07 I 68Refillable Retractable Pen_ $0 61 67Refillable _Ballpoint _ Stick Pen $0 56 68 400 iRefillable Ball Point Pen, Pilot $0 51 69_ Fastrack_Retractable Refillable Pen _ $0 30 _ 261MI 70 1 150 Receipt Book, 3pt 1� $4 38 71 _ _ Ribbon Calculator $0 65 _ 72 _75 10 Selectnc II Correctable Film $0 89 73 _ 7 Selectric l- Correctable i-m $1 82 74 Selectnc II&III Correction Tape (6/bxj_�_ $1 40I _ 50 75 60 Wheelwnter Correctable RI_m_ $3 90 76 601Wheelwnter Lift -Off Tie $1 92 Rubber Bandssper box) $0 33 , 77 200 78_ 60 Scissors $079 79 _ 50 Sheet Protectors (per box_) $4 55 _ 80 501Stapler $2 53 81 _ 82 200Staples (per boxy $0 41 Stoma a Box Letter Size $2 65' 83 Storage Box, Legal Size IY $2 88 84 501Tab 1/5 cut Plastic (per box) $0 81 85_ _ Tape_Dispenser _ $1 33 Tape Box Sealing (per roll) $0 56 1 Tape, Transpare_nt(per ro_Ily $0 59 I_ 40 86 87 80 500 (DISCOUNT ON OTHERS 55% 101 DATE FEBRUARY 4, 1997 CITY ('o CIL REPORT TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID #1973 - OFFICE SUPPLIES RECOMMENDATION. Council approve award of Bid # 1973 -Office Supplies to the low bidder meeting specifications, B T Office Products, International (Alternate Bid) Annual purchases of office supplies for stock in Central Stores and for delivery for user departments is estimated at $56,000 The bid is for a one year period with built-in renewal options SUMMARY; The itemized bid list was compiled from a prior year usage report These are the routinely purchased items for stock in the Warehouse/Central Stores area It is estimated that 45% of the annual purchases will be from the itemized list The costs for non -stocked items ordered by and delivered to using departments is estimated to be 55% of the total annual purchases PROGRAMS DEPARTMENTS OR GROUPS -AFFECTED. All Departments FISCAL, IMPACT. Purchases to be funded with budgeted office supply funds (object 8101) Attachment Tabulation Sheet Respectfully submitted Ted Benavides City Manager Prepared by � / Name elame Harden Title Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 1973 AGE $ § $ o § � w [ k � m § § \ )) 2 � � � \ 4 _ ■ $ w e k . © L ) ■ k § t m > - [ - -- -- b B 2 ■ 2 $ § § s §§ - UJ � w rL b & « 2 § w Gk�uj § a k§ 1.-0) WE § § « G , k o § e § k F3 LU � k a I -- a m_0_e -