HomeMy WebLinkAbout1997-029ORDINANCE NO 9 7-4'�
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
Na
VENDOR
AMOUNT
1985
1
XEROX CORPORATION
EXHIBIT "A"
1985
2.24
COMP USA
EXHIBIT "A"
1985
25-35
CROWN COMPUTER SUPPLY
EXHIBIT "A"
1985
36-38
ARCHIVE SUPPLIES, INC
EXHIBIT "A"
SECTION 11 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SSEECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this //fi day of , 1997
J K MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
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BID # 1985 Exhibit A
BID NAME COMPUTER & FACSIMILE SUPPLIES
OPEN DATE JANUARY 7, 1997 _T --
- UNIT$
- - VENDOR -
t-F
QTY
_
SCRIPTION
DEDISKETTES
�
1
350
3 5 DS/HD per box (20571156) mm
$3 90
Xerox Corporation
_
_
LASER PRINTER TONER
2 2
Laser et 5P/5MP #C3903A (01525002)
$66 95'
$89 47
Comp USA
Comp USA
3 20
LaserJet 4, 4M, 4+, 4M+#HP92298A (01525005)
LaserJet 4L, 4ML, 4P, 4MP #HP92274A
_ -
4_
(01525006) _
$56 77
Comp USA
LaserJet IIP, IIP+, HIP, LDP4 #HP92275A
_20
_ -
6 _ 13
(01525009) _ __
_ - $68 50
Comp USA
Laserjet II, TID, III, IIID, LDP8 III #HP92295A
8 37 (01525010) $6171CompUSA_
Laserjet III SI, 4SI, 4SI NIX #HP92291A ff
7 10 (01525012) _ _ _ _ _ _ $_103 0_4 Com USA
8 _1 _ 4 IBM 4019 41380520 (01525013) _ $17411 Comp USA
9 4 IBM OPTRA 4039-10+41382100 _ - $137 23 Comp USA _
— - INK JET PRINTER CARTRIDGES
10 _90 DeskJet 500 Black #HP51626A (20579650) $21 73 Comp USA
11 _ 20 DeskJet 500 Tri-Color #HP51625A (20579651) _ _ _$23 05 Comp USA
12 25 DeskJet 600&660 Black #HP51629A (20579656) _ _ $21 73 Comp USA__
13 _ 10 DeskJet 600&660 Tri-Color #HP51649A (20579657) _$23 05 Comp USA _
DeskJet 1200, Designjet 650C Black #HP51640A
14 37 (20579658) _ $19 76Comp USA-
200 Cyan #HP61640C 20679659 $23 06 Comp USA
15 I _ 2 DeskJet 1 y _ ( ) � P _
18 1 20 at 1200 Magenta #H_P51640M (20679660) _ _ $23 05 Comp USA
r 17 1 2 DeskJet 1200 Yellow #HP51640Y (20679661) $23 05 Comp USA
18 1 10 Pain tJet XL300 Black #HP51639A _ $1514 Comp USA
19 10 Paintiet XL300 Magenta #HP51639M _ _ $17 12 Comp USA
20 _ _ _10 Pain1jet XL300 Cyan #HP_51638C _ _ $17 12 Comp USA
I21 1 4 Desf njet 650C1260C Cyan #HP_51650C 168
35Comp USA
22 I _4 Desl net 650C/260C Magenta #HP51650M 35Comp USA
123 4 Desi net 6SOC1250C Yellow #HP51650Y 35 Comp USA24 4 Canon Bubblelet 200 Black #BC-02 (01525003) Comp USA
— — PRINTER RIBBONS —
25 - 7 IBM 4224 Nukote #BM247 (61066401) $6 14 Crown Computer Supply
Okidate Mlcroline 1821192 Nukote #BM1881
261 65 OEM #52102001 (61056403) _ - $1 66 Crown Computer Supply
IEpson FX80/MX80 Nukote #BM162/OEM #8760 T
27 16 (61056420) _ _ _ $2 2.5 Crown Computer Supply
Epson L02600 & LQ2660 Nukote #BM250/ -
28 14 -OEM #7762L (81056423) _ _ $_2 25 Crown Computer -Supply
(Epson 1.01000 & LQ1060 Nukote #BM204/
� 291 32 OEM #7754 (65056424) _ _ $2 50 Crown Computer Supply
30 4 Centronics 361 #U20252001 (66056430) $7 26 Crown Computer SuppIK
FACSIMILE SUPPLIES —
31_� - 20 iThermal Paper 8 6x98 PMC #00013 (01656002)_ $915 Crown Computer Supply
132 1 2 Thermal Paper 8 6x164 PMC #00022 (01556003) _ _ $14 02 Crown Computer Supply
33 5 Thermal Paper 8 5x328 PMC #00066 (01666001)_ $26 21 Crown Computer -Supply
34 10 Tonor Cartridge Canon #FX-1 (01625007) _ _ $89 00 Crown Computer Supply
35 10 Ton it Cartridge Xerox 610 #6R833 (01526001) $76 27 Crown Computer Supply
F PLATTER PAPER -- -- --
36 I 25 Designjet 650C HlBright Bond 20# 36"x50yd _ $9 58 Archrve_Supplies, _Inc _
4 I 1 e 37 _ signjet 660C Clay Base 36"x50yd _ _ $2_1 00lArchive Supplies, Inc
Designjet 660C Special E Size Quality Coated
' 38 101 36"x160' #HP61631E $29 00- - Archive Supplies, Inc
3
DATE FEBRUARY 4, 1997
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT BID #1985 - COMPUTER & FACSIMILE SUPPLIES
RF,COMMENDATION• Council approve award of bid by unit price to the low bidders meeting
specifications as shown on Attachment 2 for estimated annual expenditure of $18,000
SUMMARY: MMARY: This bid is for the purchase of computer and facsimile supplies as needed Some
purchases will be to replenish warehouse inventory and others will be for direct delivery to the using
department The bid is for a twelve month period with two built-in renewal options
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTEIL• All Departments
FISCAL IMPACT: Purchases to be funded with budgeted office supply (8101) or computer
supply (8113)funds
Attachments Tabulation Sheet
Exhibit A - Recommended Award (Vendor/Unit Price)
Respectfully submitted
Ted Benavides
City Manager
Prepared by
U /ed) 4Lde_ --
Name Melitme Harden
Title Buyer
Approved
c� �n
Name Tom D Shaw, C P M
Title Purchasing Agent
1985 AGE