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Home My WebLink About1997-030ORDINANCE NO 9T-� AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items 1990 ALL SOUTHWESTERN BELL MOBILE SYSTEM EXHIBIT "A" SECTION That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this "7�_ day of 1997 J K MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY 4--c Z SUPPLY dRD BID# 1990—� �- DID NAME CELLULAR TELEPHONE/SERVICE OPEN DATE JANUARY 7, 1997 DESCRIPTION_ _ EA MOBILE UNIT CATEGORY 1 — — DISCOUNT % �2 EA MOBILE UNIT CATEGORY IA DIGITAL PHONE TDMA _ DISCOUNT % 3 EA MOBILE UNIT CATEGORY 2 DISCOUNT % 4 EA MOBILE UNIT CATEGORY 2A DIGITAL PHONE, TDMA DISCOUNT % 5 EA PORTABLE HANDHELD CATEGORY 3 DISCOUNT % 6 I _ EA PORTABLE HANDHELD CATEGORY 3A-DIGITAL PHONE ,TDMA DISCOUNT % 1 7 EA WINDOW MOUNT ANTENNA DISCOUNT 8 EA PORTABLE ANTENNA DISCOUNT % IA_F_ MIN _PEAK AIRTIME RATE PER MIN $ IB YR BILLABLE MINUTES X RATE PER MIN 3,500 MIN X $_ = MO TOTAL $ /MO X12-$_/YR 2A MIN OFF PEAK AIRTIME RATE PER MIN SBMS --VENDOR_ $0 00 _ 100% $9900 EXHIBIT"A" 75 % $0 00 100% $o 00 _ 100% $0 00 100% _ $0 00 100% $35 00 0% _ $35 00+$15 00 mstail not shown I $0 27 _ $_11,340 00 $0 02 2B I YR BILLABLE MINUTES X RATE PER MIN 1,850 MIN X $_ - MO TOTAL $_/MO X 12 = $_I YR. $444 00 3_ PEAK HOURS__ 00 AM 8 00_P_M 7 _ _ f 4 _ OFF PEAK HOURS _ 8 01 PM-6 59 AM 5 — MONTHLY SERVICE CHARGE PER PHONE _ _$28 00 F 6 FEE/LAND LINE ACCESS FEE_ _ _ $0 00' 7 1_ _ _SWITCHING CHARGE FOR 911 8 CHARGES FOR BUSY _ 9 _ INSTALLATION OF MOBILE PHONE new $0 00 existinVS4906 10 INFORMATION FEE 65 non local 60 local it ADMINSITRATION FEE _ $5 00 112_� _ROAMING ACTIVATION FEE $000 13 _ T FLAT RATE MFG REPAIR COST _ $124 00 1 15 it 16 117 118 19_ �zo 121 22 l 23 TION FEE IARGEPERPHONE _ INTERCONNECT CHARGE _CALL RESTRICTION CALL FORWARDING CALL WAITING $0 00 $15/mo w/i 1 yr $3 00/master $28 00 $0 0z $0 00 $3 00 $0 00 3-WAY CALLING _ _ $3 00 FEATURE PACKAGE _ __ _ ___ $5 95 OTHER CHARGES none DELIVERY _ _ I _ 24 hours 3 DATE FEBRUARY 4, 1997 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID # 1990 -- CELLULAR TELEPHONES / SERVICE RE,COMME.NDATION, Council approve award of Bid #1990 -- Cellular Telephones/Service to the evaluated low bidder, Southwestern Bell Mobile Systems, for an annual estimated expenditure of $22,000 SUMMARY. Bids were received for cellular phones and service for approximately 30 city users Staff recommends that the City stay with the current contractor, Southwestern Bell Mobile Systems The bid is for service through September 30, 1997 with two one-year renewal options At the present time AT&T is not able to provide the digital transportable phones used by the City because their inventory has been returned to the manufacturer due to equipment problems PROGRAMS, DEPARTMENTS OR CROUPS AF�TED. All city departments using cellular phones FISCAL IMPACT: Payments will be made from budgeted service funds (i a 8502 Special Services or 8500 Telephone Services, etc ) Attachments Tabulation Sheet Respectfully submitted Ted Benavides City Manager Prepared by Name M91ame Harden Title Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 821 age BID a 1990 — — — - — - — BID NAME CELLULAR TELEPHONE/SERVICE SBMS AT & T OPEN DATE JANUARY 7, 1997 _a QTY _ DESCRIPTION _ _ KEiNDO(i _ 1 VENDOR 1 EA MOBILE UNIT CATEGORY 1 $0 00 I $000 DISCOUNT % _ _ _ _ 100%_ -not-shown 2 EA MOBILE UNIT CATEGORY IA- $469 00 DIGITAL PHONE TDMA $99 00 $289 00 w/activation _DISCOUNT %----- _ _ 7_5_% _ 20% 3 EA MOBILE UNIT CATEGORY 2 $000 $0 00 DISCOUNT % _ _ _ 100% _ not shown 4 EA MOBILE UNIT CATEGORY 2A No inventory available due DIGITAL PHONE, TDMA $0 00 1 to equipment problems DISCOUNT % _ _ 100% _ J 5 EA PORTABLE HANDHELD CATEGORY 3 $000 $000 / _ _ _ DISCOUNT e_o _ _ _ ]00%_ _ I not shown_ 6 EA PORTABLE HANDHELD CATEGORY $359 00 3A-DIGITAL PHONE ,TDMA $000 $49 00 w/actrvaho DISCOUNT % _ _ _ 10_0%_ _ _20%_ r7 EA WINDOW MOUNT ANTENNA 53500 13500 _DISCOUNT_ % _ _ _ 0% 20% 8 EA PORTABLE ANTENNA $35 00 +$15 00 install $45 00 l DISCOUNT % _ not shown_ _2_0% IA _MIN_ PEAK AIRTIME RATE PER MIN $ - $0 27 I — $0 25 1B] YR BILLABLE MINUTES X RATE PER MIN 3,500 MIN X $_ = MO TOTAL $_/MO X12=$ /VR _ $11,3_4000 _$10,5000_0 2A _MIN _ OFF PEAK AIRTIME RATE_ PER MIN _ _ _ $_0_0_2 _ _$0_02 after 700 min 2B VR BILLABLE MINUTES X RATE PER MIN 1 1 1,850 MIN X$_=MO TOTAL $_/MO X 12 - S_/_YR L S44400 $276 00 3 PEAK HOURS 7 00 AM-8 00 PM _ _7 00 AM 8 00 PM 4 i— OFF PEAK HOURS _ L 8 01 PM 6 59 AM 8 01 PM-6 59 AM 5 MONTHLY SERVICE CHARGE PER PHONE$2800 _$25 65+see "other" fees 6 SWITCHING FEE/LAND LINE ACCESS FEE $000 __ $0007 __ CHARGEFOR 911 _ $000 _ $0 27 8 _ CHARGES FOR BUSY _ _ $0 00 $0 00 9 INSTALLATION OF MOBILE PHONE new $0 00 $0 00 1 1—existing $49 00 10 I INFORMATION FEE 65 non -local _ _ 60 locals $075' 11 _� _ _ ROAMING ADMINSITRATION FEE _ $5 00 I} _ $000 12 _ _ _ _ _ACTIVAT[O_N FEE __ _ _ $0_00 _ $000 13 FLAT RATE MFG REPAIR COST --� $124 00 $125 00 Motorola 4 $85 00 Nokhe 14 _ _ NUMBER CHANGE FEE _ _ _ _ $0 00 _ _ $0 00 1 15 SVC DISCONNECT/TERMINATION FEE $15/mo w/I 1 yr not shown l 16 DETAILED BILLING CHARGE _ $3 00/ma_sterl $0 00 17 1 MONTHLY SERVICE CHARGE PER PHONE _ $28 00 1 _ $25 65 H 118 _ INTERCONNECT CHARGE _ _ $0 02 ' $000 f19 CALL RESTRICTION _ _ _ $0 00 _ $0 00 1 20 — _ CALL FORWARDING _ _$3 00 $3 00 CALL WAITING_ _ $000 _ $000 _22 l _ _ 3-WAY CALLING_ _ $3 00 $3 00 _23_ _ — — FEATURE PACKAGE— _ --_ i_ _ _ _ $5 95 1 OTHER CHARGES none TIF Assessment $0 75/ea/mo ill 1 Mobile Assist $2 95/mo Voice Touch $5 95/mol li Insurance $2 99/maj l Vome Mail $695/mo Call Coding $3 95/mo DELIVERY 24 hours 10 days 5--