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HomeMy WebLinkAbout1997-042ORDINANCE NO 9?`_oybk AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NTIMBER N0 VENDOR AMOUNT 1976 l CUMMINS $ 3,29000 1976 2 PREFERRED SALES $ 10,080 00 1976 3 WESCO $ 9,43000 1976 4 TECHLINE $ 22,451 10 SECTION 11 That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECT10NM That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION-V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this y7k day of *111-� 1 1997 J C MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY M� 0-al�- APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY A-6 —4 c c�7 SUPPLY ORD DATE FEBRUARY 18, 1997 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID # 1976 - DISTRIBUTION TRANSFORMERS RECOMMENDATION We recommend this bid be awarded to the lowest evaluated bidder for each item as listed ITEM E CSI� RIPTION VENDOR STY PRI E 1 25 KVA OH CUMMINS 10 $ 329 00 EA 2 50 KVA UG PREFERRED SALES 10 $ 1,008 00 EA 3 300 KVA 3PH UG WESCO 2 $ 4,715 00 EA 4 150 KVA 3PH UG TECHLINE 6 $ 3,741-85 EA TOTAL AWARD $45,251 10 SUMMARY This bid is for the purchase of distribution transformers to be used by the Electric Distribution Department for maintenance and for new developments The bids are evaluated using load loss figures to determine the lowest costing unit by comparing operating cost and purchase price Ten bid proposals were received in response to twenty-one bid packages mailed to vendors PROGRAMS DEPARTMENTS OR GROUPS AFF=ED. Electric Distribution Department, Electric Utility Customers of the City of Denton FISCAL IMPACT. Budgeted funds for Transformer Maintenance & Operations, account #610-103-1031- 9222 Attachments Tabulation Sheet Memorandum from Don McLaughlin Respectfully submitted Ted Benavides City Manager Prepared by Name Demse Harpool Title Senior Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 831 AGENDA a § } § ) § IL § § ) § 2 % - . $ § § « . | , a \ -- ---- ---- £ --- CD ----- - | 7 a �- k 3 k © o w �§ § ® . 2 \ �` \ - ■ -; - — a- -- - -- , � w uj § | 2 k}» © LU ; m | §§ u w k _ 7 �� � � � � �� � « @ a e ��■ B a � 2 § $ » n k 2 2 2 u | § � g\!#! # a | 0 ` ■ k - § N = o � _ ;, o LU \ � m B , ui § § B #_a0 -- --- Locations The ten single phase 25-KVA 120/240 Volt overhead transformers are for maintenance and operation The ten single phase 50-KVA 120/240 Volt underground transformers are for Wind River Estates CO22901A The 150 KVA 120/208 volt padmounted 120/208 volt transformers are for the following • TEXACO CO20801A • Rite Weld C018901A • Intercoastal CO22001A • Denton County Road and Bridge CO22101A • Maintenance and Operation The 300 KVA 277/480 volt padmounted transformers are for the following • Pauls Addition CO20601A • Maintenance and Operation Attachments I Exhibit I, Loss / Cost Evaluation II Exhibit II, Total Cost Stncer , � ` Donald L�McLaughlm Y 9 , 5 C 4k x N A A A AAA A A A O E xx m cox 3 U r a a Y Z (Q8 O O pm NO �O} O lQ�g g O O O O O O O O O M A A A A A A A� A 0 m t w E E a ` �c 3 z 0 y IL 1p8p O ONy� (nOp O O O O S O O �I((JJ ro OOi V 8 O O O O O O O O O e a a a a a a a a 999 r 9 r r r r r r r n n n n n n n n n rn m m rn m m rn rn m ! \ § 2 2§ 2# 2 2 1 { a [ § k � \ � « k Br88BE88 k a■■ a k■ a [ § 2 § § § § § & E ! @ B G 2 ! § § § § § § § § tn & 2 & & & a 2 2 § I ! § § ! 2 e @EB@@BE@ FP■E§]N; § § § § § § § § ) ())))) ) \ / Sheets Vendor Stock # Description Quantity Cost Total Cost Cummins 99900003 TRANX, OH, 25KVA 120/240 10 $ 329 OF --$ 3,290 00 Prefered 99900011 TRANX, UG, 50KVA 120/240 10 $ 1,008 00 $10,080 00 WESCO 99900021 TRANX 3PH UG 300KVA 277/480 2 $ 4,715 00 $ 9,430 00 Techline 99900015 TRANX 3PH UG 150KVA 120/208 6 $ 3,741 85 $22,451 10 Grand Total $ 45,251 10