HomeMy WebLinkAbout1997-058ORDINANCENO W-05"8
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION_I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NG VENDOR AMOUNT
1996 ALL WEISLER AND ASSOCIATES, INC $ 22,683 60
SECTIQYII That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTIONIII That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
1
SEC TLON IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this Y day of iIX4tiZ z: c— , 1997
JA MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY alAa��
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
SUPPLY ORD
DATE MARCH 4, 1997
CITY-COUNCILREEORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 1996 - OVERCURRENT RELAYS
RECOMMENDATION. We recommend this bid be awarded to the lowest bidder, Weisler and
Associates, Inc , in the total amount of $22,683 60
SCARY. This bid is for the purchase of sixty solid state overcurrent relays, which will replace
existing electromechanical relays that no longer coordinate with the distribution system These overcurrent
relays protect the circuit feeders into the Substations by tripping when the current reaches pre -determined
setting Prices for the relays will be held firm for three years
Proposals were received from four vendors in response to eighteen bid packages mailed to prospective
vendors
PROGRAMS, DEPARTMENTS -OR GROUPS AFFECTED. Electric Substations Department,
Electric Utility, Electric Customers of the City of Denton
FISCAI,IMPACT. Budgeted funds for Capital Improvements 97-98-99
Account#610-132-1032-3620-9217
Attachments Tabulation Sheet
Memorandum from Ray Wells dated 2-11-97
Prepared by
Name Denise Harpool
Title Senior Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
835 AGENDA
Respectfully submitted
E
atuDuVi?ctor
ExceIve of Finance
191
MEMORANDUM
TO TOM SHAW, PURCHASING AGENT
FROM Ray D Wells, Superintendent of Substations, Operations
and Marketing
SUBJECT Bid 1996
DATE February 11, 1997
II=U u1,101 IMNI(6)zI
Award Bid 1996, Overcurrent Relays to Weisler and Associates, Inc 60 relays at a cost of
$378 06 per relay for a total of $22,683 60
SUMMARY
After evaluating the bids for the 60 Overcurrent Relays We recommend award of
bid to Weisler and Associates, Inc They are low bid meeting specifications The
price of these relays will remain firm for 3 years This bid quotes a 15 day delivery
of relays The relay changeout is Phase I of our program to upgrade our facilities
to meet the changing system characteristics
REASON
The relays will replace our existing electro-mechanical relays This is a six year
project starting FY 97/98 Overcurrent devices represent the largest installed
quantity of protective equipment on our power system Overcurrent devices are
the first line of the protective strategy The 1996 Tippett & Gee Relay
Coordination Study has determined that the range of settings of the old relays
cannot coordinate with the existing distribution system These changes have to be
make to coordinate the system The relays in this changeout were installed in the
1960's
The placement of solid-state relays will lower maintenance cost and give us the
flexibility to coordinate the protection of our system scheme In FY 97/98 we plan
to replace 60 overcurrent relays on distribution feeders starting at Spencer
Substation, plus do parts of Kings Row and Hickory We have 60 distribution
feeders with four relays each
PROGRAM/DEPARTMENT OR GROUPS AFFECTED
Capital Improvement Plan No 97-1032-04, 98-1032-03 and 99-1032-02
FISCAL IMPACT
$114,000 Current Revenue