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Home My WebLink About1997-059ORDINANCE NO 91nO✓" AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTIONI That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER Na VENDOR AMOUNT 2004 1,2 TEMPLE EXHIBIT A 2004 3,11 WESCO EXHIBIT 2004 4,5,9,10, 12 TECHLINE EXHIBIT 2004 6,7 PRIESTER EXHIBIT A 2004 8 PREFERRED EXHIBIT A SECTION ION 11 That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION ON III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted CFCTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this ' ' _ day of _'-7 -4-, _ , 1997 JA MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY SUPPLY ORD BID # - --- -- _— 2004 � - -- -- - -- BID NAME ANNUAL DISTRIBUTION EXHIBIT "All TRANSFORMERS OPEN DATE JANUARY 30, 1997 la �QTY �7jESCRTPTTON �—PI�IC�—VENDQR 1 _ 7 TRANX, OH,15KVA 120/240 25 �_ TRANX, OH, 25KVA 120/240 0 TRANX, OH, 50KVA, 120/240 � 324001 TEMPLE $446 001 TEMPLE_ $744 00� WESCO -3 4 5 TRANX, UG 25KVA 120/240 $783 69 TECHLINE 5 20 TRANX, UG 50KVA 120/240 $1,020 41 TECHLINE 20 TRANX, UG 75KVA 120/240 $1,112.00 I PRIESTER _6 7 5 TRANX, UG, IooKVA 120/240 $1,406 0011 PRIESTER TRANX, UG, 167KVA 120/240 $2,075.001 PREFERRED 9 4 TRANX, 3PH UG 150KVA 120/208 $3,837 761 TECHLINE 10 * 1 TRANX 3PH UG 300KVA 120/208 $5,401 00 TECHLINE 11 * 1 TRANX 3PH UG 500KVA 120/208 $6,699 00 WESCO 12 * I TRANSX 3PH UG 150KVA 277/280 $3,934 70 1 TECHLINE DATE MARCH 4, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT BID #2004 -ANNUAL PRICE AGREEMENT FOR PURCHASE OF DISTRIBUTION TRANSFORMERS RFCOMMF.NDATTON: We recommend this bid be awarded to the lowest evaluated bidder for each items as listed E �d <Y�f�� o .ry d3f<C<i ?J fi S ^..F 3 ?,EE Vofi Ei$�S: i°v SY S • < �.{{}� ' <> �i�WA.'k E/t/��1 � 11....., . 1. UN111C<W.77(!� I TRANSFORMER OH 15KVA TEMPLE $324 00 2 TRANSFORMER OH 25KVA TEMPLE $446 00 3 TRANSFORMER OH 50KVA WESCO $744 00 4 TRANSFORMER UG 25KVA TECHLINE $783 69 5 TRANSFORMER UG 50KVA TECHLINE $1,020 41 6 TRANSFORMER UG 75KVA PRIESTER $1,112 00 7 TRANSFORMER UG100KVA PRIESTER $1,406 00 8 TRANSFORMER UG 167KVA PREFERRED $2,075 00 9 TRANSFORMER 3PH UG 150KVA TECHLINE $3,837 76 10 * TRANSFORMER 3PH UG 300KVA TECHLINE $5,401 00 11 * TRANSFORMER 3PH UG 500KVA WESCO $6,599 00 12 * TRANSFORMER 3PH UG 150KVA (277/280) TECHLINE $3,934 70 * Not included in annual price agreement Total annual estimated expenditure of $287,624 85 SUMMARY: This bid is for an annual price agreement for the purchase of Distribution Transformers These transformers will be purchased on an as needed basis for use by the Electric Distribution Department throughout the electrical system and in new developments These transformer proposals are evaluated using load loss figures to show the most energy efficient units along with the purchase price The last three items on this bid will be one time purchases, the larger sizes are not required often enough to Justify an annual price agreement and will be bid on an as needed basis Bids were received from eight vendors in response to twenty-one bid packages mailed to vendors CITY COUNCIL REPORT MARCH 4, 1997 PAGE 2 OF 2 PROGRAMS, DEPARTMENTS OR GROUPS FFF. T .D. Electric Distribution Department, Electric Utities, Electric Customers of the City of Denton FISCAL IMPACT: Budgeted funds for 1997 Distribution transformer purchases Account#610-103-1031-3680-9222 Attachments Evaluation - Don McLaughlin Tabulation Sheet Respectfully submitted 0 Kath �ZuB se Executive Director of Finance Prepared by Name Denise Harpool Title Senior Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 836 AGENDA Vendor NL WL Cost Delivery Evaluated Cost Temple 50 187 $324 00 84 $2 290 76 Priester 49 150 $405 00 84 $2 402 07 KBS 49 150 $418 00 84 $2 446 01 KBS2 45 180 $405 00 70 $2 493 72 W ESCO 45 165 $425 00 77 $2 498 83 Cummins 45 192 $405 60 56 $2,545 74 Techline 55 161 $42165 105 $2,55416 Preferred 55 143 $489 00 98 $2 706 82 SESCO Description 60 99900003 Quantity 250 $440 00 TRANX OH, 25KVA 1201240 5 Load Factor 40 05 $3 028 62 Vendor NL WL Cost Delivery Evaluated Cost Temple Cummins Prlester 62 65 59 281 $446 00 266 $492 96 303 $469 00 84 56 84 $3 194 71 $3,315 94 $3,339 11 W ESCO 75 184 $577 00 77 $3 341 70 KBS2 70 237 $53100 70 $3,36536 Techline 79 214 $544 33 105 $3,389 59 KBS 59 303 $466 00 84 $3 396 57 Preferred 68 241 $575 00 98 $3,514 08 SESCO 85 350 $535 00 40 $3 974 62 Monday, February 10, 1997 Page I of 6 6 Description 99900005 TRANX OH, 50KVA 1201240 Quantity 0 Load Factor 05 Vendor NL WL Cost Delivery Evaluated Cost W ESCO Cummins Temple Preferred 97 124 111 115 456 414 464 398 $744 00 $734 24 $709 00 $792 00 77 56 84 98 $5 222 62 $5 239 62 $5 254 30 $5 293 21 Priester KBS2 106 131 531 429 $656 00 $736 00 84 70 $5,312 62 $6,366 39 KBS 106 531 $679 00 84 $5 390 36 Techline 126 410 $82887 105 $5,55947 SESCO 160 550 $779 00 40 $6,257 44 Description 99900010 TRANX UG 25KVA 1201240 Quantity 5 Load Factor 05 Vendor NL WL Cost Delivery Evaluated Cost Techline Preferred KBS2 Priester KBS WESCO 81 216 78 220 72 228 65 217 65 217 86 177 Temple 67 293 Cummins 66 254 SESCO 85 350 $783 69 $834 00 84 98 $850 00 70 $882 00 126 $914 00 126 $945 00 $954 00 91 112 $1,12424 $1 27600 56 70 $4 223 62 $4,385 34 $4 422 75 $4 426 76 $4,534 92 $4 648 03 $5 003 40 $5,408 01 $6,479 20 Monday, February 10,1997 7 Page 2 of 6 Description 99900011 Quantity TRANX 20 UG 50KVA 1201240 Load Factor 05 Vendor NL WL Cost Delivery Evaluated Cost Techline 121 413 $1.02041 84 $6,17772 Preferred 115 392 $1 06300 98 $6 184 19 Priester 91 480 $1 02600 126 $6 225 77 WESCO KBS2 KBS Cummins Temple SESCO 112 316 116 440 91 480 104 477 94 524 160 550 $1,18600 91 $1,03800 70 $1,064 00 126 $1 24592 56 $127500 112 $1 462 00 90 $6,258 32 $6 307 99 $6 354 21 $7 064 92 $7 275 69 $8 565 98 Description 99900012 TRANX UG 75KVA 1201240 Quantity 20 Load Factor 05 Vendor NL WL Cost Delivery Evaluated Cost Prlester Preferred WESCO 151 150 140 629 495 560 $111200 $1,31200 $1,259 00 126 98 91 $7,63711 $7,74653 $7 754 86 Techline 152 566 $1,222 45 84 $7,756 30 KBS 161 629 $1 15200 126 $7 772 31 KBS2 Cummins Temple 144 142 133 588 634 787 $1 352 00 $1 454 96 $1 36400 70 56 112 $8 219 18 $8 742 15 $8 997 12 SESCO 220 800 $1 841 00 90 $11 38842 Monday, February 10, 1997 Page 3 of 6 8 Description 99900013 TRANX UG IOOKVA 1201240 Quantity 5 Load Factor 05 Vendor NL WL Cost Delivery Evaluated Cost Priester Preferred KBS WESCO Techline KBS2 Cummins 196 686 $1,40600 126 184 727 $1 41800 98 196 167 686 754 $1 45800 $146000 126 91 183 762 $146837 84 196 832 $1,435 00 70 193 649 $1 76592 56 $9,243 23 $9 354 61 $9 418 99 $9 467 41 $9 662 34 $9 949 48 $10 280 62 Temple 169 1004 $1 58600 112 $10 951 45 SESCO 230 1200 $2 151 00 70 $14 185 94 Description 99900014 TRANX UG 167KVA 1201240 Quantity 0 Load Factor 05 Vendor NL WL Cost Delivery Preferred 275 1017 $2 075 00 98 Priester 266 1266 $1,87400 98 Techline 289 1023 $217756 112 KBS WESCO Cummins 266 1266 227 1389 279 1148 KBS2 245 1369 Temple 295 1319 SESCO 400 1500 Evaluated Cost $13,541 62 $13 824 59 $14,029 92 $1 94200 $1 88900 98 91 $14 054 43 $14 062 76 $2,230 80 $2 186 00 56 70 $14 647 30 $15 133 27 $2 513 00 112 $16 446 83 $2,595 00 70 $18,352 90 Monday, February 10, 1997 9 Page 4 of 6 Description 99900015 TRANX 3PH UG 150KVA 1201208 Quantity 4 Load Factor 038 Vendor NL WL Cost Delivery Evaluated Cost Techline 321 1281 $3 837 76 98 $19 702 05 Priester 457 1076 $3 912 00 126 $20 437 07 KBS 457 1076 $4 055 00 126 $20 920 41 W ESCO 399 951 $4 386 00 77 $21 16017 Temple 283 1164 $4,748 00 70 $22,091 61 SESCO 400 1600 $4 519 00 70 $23 672 88 Description 99900016 TRANX 3PH UG 300KVA 1201208 Quantity 1 Load Factor 038 Vendor NL WL Cost Techline 554 2112 $5 401 00 WESCO 470 2348 $5,46100 Temple 188 1903 $701700 SESCO 623 2400 $5 716 00 Proester 568 2380 $6 661 00 Delivery 98 77 70 60 126 KBS 568 2380 $6,86800 12E Description 99900017 TRANX 3PH UG 500KVA 1201208 Evaluated Cost $29 558 24 $29,808 36 $31 30908 $32 116 46 $34 782 22 $35 481 88 Quantity 1 Load Factor 038 Vendor NL WL Cost Delivery Evaluated Cost W ESCO 894 3261 $6 599 00 77 $40 078 28 Techline 616 3480 $6,88062 98 $41,07364 Priester 937 3361 $7 108 00 126 $42 473 59 KBS 937 3361 $7 292 00 126 $43 095 51 Temple 254 3365 $9 144 00 70 $43 677 18 SESCO 1108 5300 $7,87600 70 $52,63338 a Monday, February 10, 1997 Page 5 of 6 10 Description 99900020 TR9NXS 3PH UG 15OKVA 2771480 Quantity 1 Load Factor 038 Vendor NL WL Cost Dehvery Evaluated Cost Techline 321 1128 $3 934 70 98 $19 545 29 Prlester KBS W ESCO 322 322 328 1364 1364 1286 $3,973 00 $4,075 00 $4 293 00 126 126 77 $20 430 29 $20,775 05 $21 31492 Temple SESCO 343 400 1001 1600 $4,67700 $4 429 00 70 60 $21,83546 $23 368 68 a, Monday, February 10, 1997 Page 6 of 6 11 Sheetl Stock # Total Cost Evaluation DESCRIPTION Qtv Bid 2004 Vendor NL WL Cost Days Total Cost 99900002 TRANX OH, 15KVA 120/240 7 Temple 50 187 $324 00 84 $2 268 99900003 TRANX OH, 25KVA 1201240 5 Temple 62 281 $446 00 84 $2 230 99900005 TRANX OH, 50KVA 120/240 0 WESCO 97 456 $744 00 77 $0 99900010 TRANX UG 25KVA 120/240 5 Techline 81 216 $783 69 84 $3 918 99900011 TRANX UG 50KVA 1201240 25 Techline 121 413 $102041 84 $25510 99900012 TRANX UG 75KVA 120/240 25 Priester 151 629 $111200 126 $27,800 99900013 TRANX UG 100KVA 120/240 10 Priester 196 686 $1 406 00 126 $14 060 99900014 TRANX UG 167KVA 120/240 0 Preferred 275 1017 $2 075 00 98 $0 99900015 TRANX 3PH UG 15OKVA 120/208 6 Techline 321 1281 $3 837 76 98 $23 027 99900016 TRANX 3PH UG 300KVA 120/208 1 Techline 554 2112 $5,401 00 98 $5 401 99900017 TRANX 3PH UG 500KVA 120/208 1 WESCO 894 3261 $6 599 00 77 $6 599 99900020 TRANXS 3PH UG 150KVA 277/480 1 Techline 321 1128 $3 934 70 98 $3 935 Total Cost $114,748 112 CT H H H H M N I I I� OI I I 8I 8 8 8 8 al So 8 8 8 S a Y9 M H H H Vl H H d H I p p p pH pH pH Hp QH pZ Cz z zz i O O O I I 3 I� N H H H 19 H p~H H O p� O O Hf Hp p� s-__pp__-p O O p 8 O u Vi O O O y� gQ W G W a 8 8�8 8 8 8 8I1 8 8 8 8' S a H ..I r a Ci ti W H H f9 H H H _ o a SI 8 € 8 8 8 8 8 8 8 8 S a 1 o I N f H H H H H H a if NI H � a S 8 8 8 8 8 8 8 8I og a N C. hI U eJ I eQQ$ sS Qcp Q @ gg ( gg ss N N N N R I goil z