HomeMy WebLinkAbout1997-061ORDINANCE NO 17 - 0(0 /
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated competitive sealed proposals for
the purchase of necessary materials, equipment, supplies or services in accordance with the
procedures of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described proposals are the best responsible proposals for the materials, equipment,
supplies or services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Proposals" attached hereto, are hereby accepted and
approved as being the best responsible proposal for such items
RFSP ITEM
NUMBER -Na VENDOR AMOUNT
1914 ALL TMG CONSULTING INC $ 49,530 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Invitations,
Proposals, and related documents
SEC110N III That should the City and persons submitting approved and accepted items and
of the submitted proposals wish to enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposal, the City Manager or his designated
representative is hereby authorized to execute the written contract which shall be attached hereto,
provided that the written contract is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Proposal and related documents herein
approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the
amount and in accordance with the approved proposal or pursuant to a written contract made
pursuant thereto as authorized herein
SECITION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this 7 t day of �%�Gf u- , 1997
JAC TILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
By +-�- 0AL4--1-.
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
MR-41mimam',
DATE MARCH 4, 1997
lei 0 --WKWIME91 In;- DMIJ
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT RFSP # 1914 -CONSULTING SERVICES FOR CUSTOMER INFORMATION AND
UTILITY BILLING NEEDS - PHASE II
RECOMMENDATION: We recommend that the Phase II portion of the Consulting Services for
Customer Information and Utility Billing Needs be awarded to TMG Consulting Inc in the total amount
of $49,530 00 ($40,000 fixed fee and $9,530 expenses)
SUMMARY. Phase I of this project was awarded to TMG Consulting Inc by Council on September 17,
1996 The first phase of the study consisted of researching and assessing the feasibility of out -sourcing,
partnering with other utilities or selecting a new CIS System Phase II will involve the selection of a
specific source, software or firm to meet our utility billing needs Phase II is expected to be accomplished
in four (4) months
The Public Utility Board considered this second phase and recommends award to TMG Consulting Inc
PROGRAMS IDRPARTMENTS OR GROUPS AFFECTED. Utility Department, Customer Service
Division and the Citizens of Denton
FISCAL IMPACT: Funds for this phase of the project are available from 1996-97 funds set aside for
implementation of Information Services Long Range Plan
Respectfully submitted
a DuB e
Executive Director of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
839 AGENDA