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Home My WebLink About1997-073ORDINANCE NO q ?-0 73 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECITION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO VENDOR AMOUNT 2006 ALL PAGENET OF DALLAS/FT WORTH, INC EXHIBIT A SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted 1 SF,CTIONIV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this /9114. day of —11t4e( - , 1997 J K MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY r BY SUPPLY RD �! (�— - I BID # - - 2006 - - - BID NAME PAGERS AND PAGING SERVICE PAGENET OPEN DATE FEBRUARY 18, 1997 1 #t QTY DESCRIPTION --VENDOR _I LOCAL 1 1 60 DIGITAL PER MO _ _ $190 150 ALPHANUMERIC iL PER MO _ _ _ - $4 49, 39 GROUP CALL DIGITAL r I PER MO 1 $0 25I 75 GROUP CALL ALPHANUMERIC 1 PER $0 25 , -MO 2 STATEWIDE SERVICE$: 5 DIGITAL $2101 PER MO 10 ALPHANUMERIC $4691 PER MO 0 GROUP CALL DIGITAL ----- PER MO 0 GROUP CALL ALPHANUMERIC ----- PER MO I_ 339 t TOTAL ESTIMATED QTY 3 PER PGR PER PGR 4 PER PGR SOFTWARE FOR USING ' ALPHANUMERIC PAGERS $_ _$19 95 EARLIEST POSSIBLE DELIVERY FOR INITIAL 339 PAGERS _ FEB 19TH REPLACEMENT COST FOR LOST PAGERS DIGITAL $70 00 ALPHANUMERIC - $149 00 __GROUP CALL DIGITAL $70 00 PER PGR GROUP CALL ALPHANUMERIC $149 00 1 4 INSURANCE/REPLACEMENT PLAN (12 MO COVERAGE) PER YR DIGITAL - $3 48I PER YR ALPHANUMERIC $3 48, PER YR _ GROUP CALL DIGITAL _ _ _ $3 48' PER YR GROUP CALL ALPHANUMERIC $3 48 5 PERCENTAGE DISCOUNT % 35% _ DELIVERY _ I DAY 3 EXHIBIT "A" DATE MARCH 18, 1997 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT BID # 2006 - PAGERS AND PAGING SERVICE RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, PageNet of Dallas/Ft Worth, Inc The estimated annual expenditure is in excess of $15,000 00 See exhibit A attached for individual pricing SUMMARY This bid is for the annual contract to supply pagers and pager service to all departments of the City of Denton that require pagers and pager services This agreement is intended to combine all pager related service into one supplier Our estimates indicate a savings of approximately $4,000 00 per year based on current rates paid to numerous service providers All existing contracts will be cancelled and reissued to PageNet at the awarded prices The bid includes a supply of batteries, standby pagers for immediate activation should one fail, and maintenance of leased equipment PROGRAMS, DEPARTMENTS9R ("HIP& AFFECTED. All City of Denton employees using pagers or pager service FISCAL IMPACT: Funds for the rent of pagers and paging service will be taken from each individual department's budget funds Attachments Tabulation Sheet Respectfully submitted Kat e Executive erector of Finance Approved Name TomShaw, U P M Title Purchasing Agent 846 AGENDA BID # 2006 BID NAME PAGERS AND PAGING SERVICE PAGENET I OPEN DATE FEBRUARY 18, 1997 #_ _I QTY 4 DESCRIPTION-'F ry _ VENDOR LOCAL 1 60 DIGITAL PER MO $190 150 ALPHANUMERIC 1 PER MO $4 49I 39 GROUP CALL DIGITAL PER MO_ _ $0 25 75 GROUP CALL ALPHANUMERIC �I PER MO - _ T , $0 25I 2 STATEWIDE SERVICES, 5 DIGITAL $2 10 PE_RMO 10 ALPHANUMERIC $4691 PER MO 0 GROUP CALL DIGITAL ----- PER MO 0 GROUP CALL ALPHANUMERIC 1 ---- PER MO 339 TOTAL ESTIMATED QTY 1, 3 SOFTWARE FOR USING ALPHANUMERIC PAGERS $ EARLIEST POSSIBLE DELIVERY i FOR INITIAL 339 PAGERS REPLACEMENT COST FOR LOST PAGERS - $19 95 i FEB 19TH 'PER PGR DIGITAL $70 00 PER PGR _ ALPHANUMERIC _ $149 00 PER PGR_ _GROUP CALL DIGITAL _- $70 00 , PER PGR GROUP CALL ALPHANUMERIC $149 00 4 INSURANCEIREPLACEMENT PLAN (12 MO COVERAGE) PER YR � DIGITAL - $3 48] PER YR ALPHANUMERIC $3 481 PER YR - GROUP CALL DIGITAL $3 48 PER YR GROUP CALL ALPHANUMERIC - $3 48I 5 PERCENTAGE DISCOUNT % 35% 1 DELIVERY 1 DAY EXHIBIT "A" El � I � I I I NI N H N I � i U C a z a ❑ '� ° °� W 6 k47 P Fi y fi o C G hi P ` SW SW J m m O 4 I L 6 4 L "