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Home My WebLink About1997-078E \WPDOCS\ORD\FORDPOW CAR ORDINANCE NO 92-018 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH FORD, POWELL, AND CARSON, INC FOR THE CIVIC CENTER COMPLEX MASTER PLAN, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Manager is hereby authorized to execute a professional services agreement with Ford, Powell, and Carson, Inc for the Civic Center Complex Master Plan, a copy of which is attached hereto and incorporated by reference herein SECTION II That the expenditure of funds as provided in the attached agreement are hereby authorized SECTION III That this ordinance shall become effective immediately upon its passage and approval '� ""'' � ' PASSED AND APPROVED this the is • day of //(. A4,4C � , 1997 JACI .LLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY W APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY PROFESSIONAL SERVICES AGREEMENT FOR MASTER PLANNING OF CIVIC CENTER COMPLEX STATE OF TEXAS § COUNTY OF DENTON § THIS AGREEMENT is made and entered into as of the 4th day of February, 1997, by and between the City of Denton, a Texas Municipal Corporation, with its principal office at 215 E McKinney Street, Denton, Denton County, Texas, 76201, hereinafter referred to as OWNER and Ford Powell and Carson, Inc , with its corporate office at 1138 East Commerce Street, San Antonio, Texas 78205, hereinafter referred to as the CONSULTANT acting herein, by and through their duly authorized representative WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas The professional services set out herein are in connection with providing master plan for Civic Center Complex ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the following services in a professional manner A The CONSULTANT shall perform all those services as necessary and as described in the OWNER's Request for Proposal City of Denton, Civic Center Park which is attached thereto and made a part hereof as Exhibit "A" as if written word for word herein B To perform all those services set forth in CONSULTANT'S Master Planning Services for Civic Center Complex, Denton, Texas, dated January 22, 1997, which proposal is attached hereto and made a part hereof as Exhibit "B" as if written word for word herein C If there is any conflict between the terms of this agreement and the exhibits attached to this agreement the terms and conditions of this agreement will control over the terms and conditions of the attached exhibits or task orders ARTICLE III ADDITIONAL SERVICES Additional Services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included in the above described basic services, are described as follows A During the course of the project, as requested by OWNER, the CONSULTANT will be available to accompany OWNER'S personnel when meeting with the Texas National Resource Conservation Commission, U S Environmental Protection Agency, or other regulatory agencies The CONSULTANT will assist OWNER personnel on an as -need basis in preparing compliance schedules, progress reports, and providing general technical support of the OWNER's compliance efforts B Assisting OWNER or contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement Such services, if any, shall PAGE 2 be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this Agreement C Sampling, testing or analysis beyond that specifically included in Basic Services D Preparing copies of Computer Aided Drafting (CAD) electronic data bases, drawings, or files for the OWNER's use in a future CAD system E Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications F Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the OWNER ARTICLE IV PERIOD OF SERVICE This Agreement shall become effective upon execution by the OWNER and the CONSULTANT of this Agreement and upon issue of a notice to proceed by the OWNER and shall remain in force for the period which may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by the OWNER This Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule established by the OWNER, acting through its City Manager or his designee PAGE 3 ARTICLE V COMPENSATION A COMPENSATION TERMS 1 "Subcontract Expense" is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services in the nature of geotechnical, structural, electrical or mechanical engineering 2 "Direct Non -Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, reproductions, communications, subsistence and lodging away from home and similar incidental in connection with that assignment B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay based on the cost shown in Exhibit B, which is attached hereto and made a part of this agreement as if written word for word herein, a total fee including reimbursement for direct non - labor expense not to exceed $48,250 00 Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or his designees, however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The OWNER may withhold the final 5% of the contract amount until completion of the pro3ect Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory as reasonably determined by the City Manager or his designee or which is not submitted in compliance with the terms of this contract The PAGE 4 C 1N] OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this contract It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this agreement which would require additional payments by the OWNER for any charge, expense or reimbursement above the maximum not to exceed fee as stated without first having obtained written authorization from the OWNER The CONSULTANT shall not proceed to perform additional services listed in Article IV Additional Services, without obtaining prior written authorization from the OWNER ADDITIONAL SERVICES For additional services authorized in writing by the OWNER in Article IV, the CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Exhibit B Payments for additional services shall be due and payable upon submission by the CONSULTANT and shall be in accordance with subsection B hereof Statements shall not be submitted more frequently than monthly 13e\'MM�4�i If the OWNER fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT'S undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1$) per month from the said sixtieth (60th) day, and in addition, the CONSULTANT may, after giving seven (7) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for services, expenses and charges provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) set forth herein if the owner PAGE 5 reasonably determines that the work is unsatisfactory, in accordance with this Article V, Compensation ARTICLE V OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any of his subcontractors or subconsultants, as described in Exhibit B ARTICLE VI OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service and shall become the property of the OWNER upon the termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this project and OWNER'S use of these documents in other projects shall be at OWNER'S sole risk and expense In the event the OWNER uses the documents in another project or for other purposes than specified herein any of the information or materials developed pursuant to this agreement, CONSULTANT is released from any and all liability relating to their use in that project ARTICLE VII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right arising from employee status PAGE 6 ARTICLE VIII INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including without limitation damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement and nothing herein shall waive any of the party's defenses, both at law or equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved ARTICLE IX INSURANCE During the performance of the Services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the state of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate B Automobile Liability Insurance with bodily injury limits of not PAGE 7 less than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E The CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages The insurance policies shall name the OWNER as an additional insured on all such policies and shall contain a provision that such insurance shall not be canceled or modified without 30 days prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage ARTICLE X ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation No arbitration or alternate dispute resolution arising out of or relating to, this agreement involving one party's disagreement may include the other party to the disagreement without the other's approval ARTICLE XI TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days advance written notice to the other party PAGE 8 B This agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement No such termination will be affected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the nonperformance, and not less than 30 calendar days to cure the failure, and (2) an opportunity for consultation with the terminating party prior to termination C If the agreement is terminated prior to completion of the ser- vices to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the owner within 30 days after the date of termination The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination in ac- cordance with Article IV, Compensation Should the OWNER sub- sequently contract with a new CONSULTANT for the continuation of services on the project, CONSULTANT shall cooperate in providing information The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination but may maintain copies of such documents for its use ARTICLE XII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumption of such responsibility by the City for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents and consultants PAGE 9 ARTICLE XIII NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail at the address shown below, certified mail, return receipt requested unless otherwise specified herein Mailed notices shall be deemed communicated as of three days mailing To CONSULTANT - Boone Powell, Principal Ford, Powell and Carson, Inc 1138 Commerce St San Antonio, TX 78205 To OWNER City of Denton ATTN Ricky Petty TITLE Park Planner 321 E McKinney Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such notice is given or within three days mailing ARTICLE XIV ENTIRE AGREEMENT This Agreement consisting of 15 pages and two (2) exhibits constitutes the complete and final expression of the agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications and agreements which may have been made in connection with the subject matter hereof ARTICLE XV SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement PAGE 10 shall not cause the remainder to be invalid or unenforceable In such event, the party shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision ARTICLE XVI COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended ARTICLE XVII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap ARTICLE XVIII PERSONNEL A The CONSULTANT represents that it has or will secure at its own expense all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, or have any contractual relations with the city CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement B All services required hereunder will be performed by the CONSULTANT or under its supervision All personnel engaged in work shall be qualified and shall be authorized and permitted under state and local laws to perform such services PAGE 11 ARTICLE XIX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement (whether by assignment, novation or otherwise) without the prior written consent of the OWNER ARTICLE XX MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing, duly executed, and, the parties further agree that the provisions of this section will not be waived unless as herein set forth ARTICLE XXI MISCELLANEOUS A The following exhibits are attached to and made a part of this Agreement (list exhibits) B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct PAGE 12 audits in compliance with this section OWNER shall give CONSULTANT reasonable advance notice of intended audits C Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas This Agreement shall be construed in accordance with the laws of the State of Texas D For the purpose of this Agreement, the key persons who will perform most of this work hereunder shall be Boone Powell, Cullen Coltrane, and John Dupuy However, nothing herein shall limit CONSULTANT from using other qualified and competent members of their firm to perform the services required herein E CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, efficient manner, and, in accordance with the provisions hereof In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the project, including previous reports, any other data relative to the project and arranging for the access to, and make all provisions for the CONSULTANT to enter in or upon, public and private property as required for the CONSULTANT to perform services under this Agreement G The captions of this Agreement are for informational purposes only and shall not in any way affect the substantive terms or conditions of this Agreement PAGE 13 IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager and CONSULTANT has executed this Agreemelit through its duly authorized undersigned officer on this the of day of 7� , 199y CITY OF DENTON, TEXAS ed Benavidea, City Manag ATTEST JENNIFER WALTERS, CIT SECRETARY By APPROVED AS TO LEGAL FORM HERBER(TT L PROUTY, CITY ATTORNEY By / O PAGE 14 C \WP51\Janie\civicpaz CONSULTANT By / 41z Zzm / Name 4�5woN&--- p64AF-4— T 1 t 1 e 04AI KHAN Ci=-rW i3eAP-0 PAGE 15 Exhibit A REQUEST FOR PROPOSAL CITY OF DENTON CIVIC CENTER PARK YOUR FIRM IS INVITED TO SUBMIT A PROPOSAL TO PROVIDE PROFESSIONAL AND TECHNICAL SERVICES NECESSARY FOR THE PREPARATION OF A MASTER PLAN DEVELOPMENT FOR CIVIC CENTER PARK The basic service you should address in your proposal are for MASTER PLAN DEVELOPMENT as detailed below The Consultant will prepare a Master Plan illustrating all the critical elements such as pedestrian and vehicular paving, plaza(s), lighting, pond(s), water feature(s), bndge(s), landscape area and types, pedestrian amenities, public art, etc The scale of the plan will be adequate to clearly illustrate paving, seating areas, lighting and landscape planting Sufficient sections and illustrative sketches shall be prepared to communicate fully the design intent The plan will be submitted in hard copy suitable for public presentation and digital form on 3 5" diskette in Autocad RI DWG fonnat The Consultant will meet with City staff and Vision Committee to determine the requirements and refine the design concepts of the project The Consultant will prepare written documentation of meeting(s) directives The Consultant will conduct a design workshop with City Staff and Vision Play Committee to review the drawings and preliminary cost estimate(s) The Consultant will prepare final Master Plan Development Drawings for a formal presentation to the Vision Committee and interest citizens The City Staff will provide all required base information of existing conditions as directed by the Consultant The Consultant's information should be concise and may be supported by other, exhibits that demonstrate the firm's quahfications Your proposal must list the following Your firm's experience with this type of project 2 Credentials of the individuals from your firm who will be directly involved with the project, including information on their experience with type of project Any Engineers or Sub -Consultants you plan to use to provide the services required and their experience on similar projects 4 Tune frame required to perform the services for this project A description of the procedure in which the consultant will work with City Staff Information will be reviewed by an evaluation team consisting of selected City Staff The information will be evaluated on various criteria including, but not limited to, the following Consultant team composition - organizational adequacy Procedure to which the consultant will work with City Staff Experience - both general and with similar projects Quality of past work Ability to complete the project on time and withm budget The agreement between the selected Consultant and the City will be on approved City of Denton forms with special conditions being agreed to by both parties according to the RFP and other negotiated items In the event clanfication or additional information is needed, contact Ricky D Petty, Park Planning Coordinator, 321 E McKinney, Denton, Texas 76201, (817)566-8505 FORD POWELL 4 LAR`,Ols INC Archrtectwe Planning Land.., Archoamm Intenur Deus 1138 East Commerce Saner ion Antonio Texas 7B'0, 21C 226 1.46 21C 'It 648. 4aA ) January 22 1997 Mr Ed Hodney Dirwor of Parks and Recreation City of Dimon Denton TX 76201 Rr Master Planning Scrsites for the Or Neil Ford Civic Complex located In Denton, Texas Dear Mr Hodney 14i.4.6 0 Neil Ford F �19C5 19132) Bonn Powell Chris Umm Bruce E Saase Car.," S Per Roy A F Lowi Jam" W Gral JuhnGwler i Ford, Powell & Carson (FPC) is plLa%d to provddt, this proposal for 0' Nell Ford Chie Complex It Is our understanding that lhi. prLlm Create a park character that will rEthct Denton s historic future growth of Denton 2 Incorporut, Lxisrng faulmcs such as tht. Womi,ns Club I Fowltr Library and tht. CIVIC Ctnu.r Pool into the master 3 Propost improvLmtms for the City Hall courtyard 4 Ev,duau. and di,vvlop the undcrutth/W open spaces Aun Exhibit B Ellen &hy CCS AIA aA John H Mi a AIA Menhrw K Morro At 'AIA Bob) Woe Jr AlA AIA Kenneth Fowlrr A� A AIA Gary Coombs AIA rwn FAIA Aswvue v Bell AIA Yu Long Yang AIA Ir ASLA No E Medley AIA SID Jaffrey C Feuer AIA opting a sut improvement plan for tht. programming cicmtm% will whilt, setting standards for thi. City Hall, Civic CLmtr Emily McKinney Street 5 Propose a variety of outdoor plazas and open spaces that III, a Create small passive gathering spaces b Provide, large open spaces to accommodate up to 01 000 peak park patrons for large events c Relate to existing facilities d Create spaces for small special events 6 Develop a pedestrian circulation system that, a Proposes a pnmary access point into park b Provides Handicap accessibility to all site fea 7 DtvLlnp a conLept design for a pedestrian/servici. 8 EvalualL and modify existing parking areas as it rt. 9 Suggest site amemULs such is, a Stu, lurnlshings L g ht nthL% hike raLks, (rash h W ittr IL uuros through thL mi. of Existing drai c OvLrlouks and 1LrraL1.s through tht. uM, of cons and amenities bridge over existing drainage Chan iLls to futurE park requirements :thanntls ng the txisung topography Mr Ed flodney Director of Parka and Remotion City of Denton T% 76201 2 A children's playground Sac lighting Site slgnagt milicauon plaque and flagpoles Covered canopy 10 Prtparc Lmd%apc etmecpls that will a Strten all parking areas from the part and adlatt h Provide minim it maintenance SCOPI OF SFRVICNS streets We propose that our SCOPE OF SERVICES be divided into phases cons snug of Phase 1-Analysts, Phase 2- Schematic Design Dcvelopment Phase 3- Design Development, and Pha 4- Final Design and Presentation Documentation In addition we will coordinate with the Cays consultant as required to meet the project's objectives as pan of our Basic Slope of Scrvitcs PHASE I ANALYSIS Upon the Citys nouce to proceed a three (3) day trip to Denton will he design meeting with tht. City Slalf and the Vision Play Committee to re, dt vtlopmi,nl program wri it photograph, and required engineering infoi Ako tint Investigations will take pl ice to allow us to htsomi, lamihar its relationship to the surrounding inlrastntuure by Muting with appropriate govcnina,ntal agenctes Investigating site limitations caused by easement Studying on and off site views Researching utility availability Studying sue topo, slopes and solar orientation Studying existing site hydrology and drainage po Performing an inventory of site vegetation dultd The agenda will consist of a pre - City supplied data such as the site the overall chamcterisUts o1 the sue and egarding land use controls and zoning controls Once the above research is completed a meeting will be scheduled with tie City to present illustrative plans summarizing the landscape, planning and environmental opportunities and constraints of the site PHASE 2 SCHFMATIC DESIGN DEVELOPMENT Based on comments from the site analysts presentation. FPC will prepare the City to develop alternate design concepts. The alternate concepts will Explore and assess advantages and disadv Study pedestrian access into the site Explore vehicular circulation and parking Study architectural concepts Illustrative plans of lath alternate concept will tx prepared and prese prtterred design concept meet and conduct a design charette with of different land use interactions to the City for their decision on the Mr Ed Hodwy Director of Pwks and Recmnuon City of Demon TX 76201 3 PHASE 3 DESIGN DEVELOPMENT Using the City's preferred design concept, illustrative plans, sketches and more definitive terms, the character of the design concept by, Defining vehicular circulation, parking areas anc Defining major pedestrian circulation, entry pair Developing location of recreation, open space at Proposing locations and type of water features Defining location of community facilities Establishing landscaping areas Determining light standard style Determining locations and styles of site signage Determining styles of street furniture The Design Development Phase (DD) meeting will be scheduled at the will include definitive plans, sketches and elevations of site elements, i PHASE 4 FINAL DESIGN AND PRESENTATION DOCUM will be developed to describe, in pavement materials a and pavement materials i other land use relationships on of the DD Phase The presentation and preliminary cost estimates Upon the Citys approval of the DD Phase of the preferred design concept an updated cost estimate and final design presentation drawings will be produced The presentation drawings w111 c nsist of final illustrative plans, sketches and elevations necessary to convey the master plan design intent by, Finalizing vehicular circulation and parking area Finalizing pedestrian circulation and major entry Establishing open space relationships and natural Locating and defining water features Establishing relationships between community fa, Defining and locate plant materials, lighting, sigi A COMPUTERIZED DISC of the master plan will be prepared on a 33" SUMMARY REPORT documenting the project design process will be drawings and cost estimates It will be in a I1"xIT' format complete w produced through the design process Upon completion of the final presentation drawings and summary report, Committee and interested citizens will be scheduled DESIGN TEAM The FPCs design team will consist of, Boone Powell, FAIA, Principal in Charge Cullen Coltrane, ASLA, Project Manager/Landscape John Dupuy, Landscape Planner ADDITIONAL SERVICES into the park :e relationships x and other park land uses and street furniture in Autocad R13 DWG format :pared describing the analysts, evaluations, text and reduced xeroxes of drawings formal presentation to the Vision Play Work other than the Basic Ccope of Services described above or meetingslother than described in the proposal Mr Ed Iludney Diremw or Pwb ad Rernnn on city of DLnton TX 76301 schedule will he considered additional services Also, plan changes, additions or revisions due to programming changes by the City or changes due to the public approval process will be considered additional services Additional scrvites will not he performed without pnor written approval from the City Additional services will he at the following hourly rates Boone Powell $12496, Cullen Coltrane $6065, and John Dupuy $51A6 I. CCLUSIONS Tht City shall provndt, the following information or scrvnets as n quirW for FPC's ptrformanee of work undo thr, Bassi Scope, of SLrvnti s a Topo and Boundary survi y in Auuxad vl3 format pnividW by owntr b Legal &Y-rnptions of proixrty c Soils investigations and civil LnginLLnng d Existing utility base information e Site environmental information required for planning process f Denton Strategic Plan g UTA studwt planing plan extrcise h Overhead aerial photographs at controlled scale MEETINGS Public meetings or presentations will bL luruwd to six (6) meetings Additional meetings will be extra services as covertd Llsewhere in this agreement a Predtsign meLtnng and siw investigation b Analysis presentation 1 c Charttte i d Design Concept Approval e Design Development 1 Presentation f Final Presentation I SCHEDULE Upon acceptance of this proposal and receiving City supplied information, we will begin work and complete the scope of services within an estimated time of four and a half (4 1/2) months PHASE I -ANALYSIS DELIVERABLE 4 weeks Client Review I week PHASE 2 SCHEMATIC DESIGN DELIVERABLE 55 weeks Chtnt Review I week PHASE i-DFSIGN DEVELOPMENT DELIVERABLE 9 weeks Nr Fall llodmi, tlimetor of Parr, and R,m VioR ( ity of Fk nion TX 76201 3 Client Review 1 week PHASE 4 FINAL PRESENTATION DELIVERABLE 2 5 wLLk% C(INllil NSATION C,impuis uuro for %rvtu sh ill tit a Fmd Iw of S42 70000 plus rumhursahli, txpi miss Eslinlat�d maximum 1,, for t ith ph isi, of Bash SLOPL of StrVlet.S will bi, PHASE I ANALYSIS $854000 PHASE 2 SCHEMATIC DESIGN DEVELOPMENT $1708000 PHASE i DESIGN DEVELOPMENT 51067500 PHASE 4 FINAL DESIGN AND PRESENTATION DOCUMENTATION $6405,00 TOTAL MP NSATION $42 7 O RFTNIBURSABI E Rt,imhursable expenses will not exceed 5555000 without the City prior wn0i,n authori7ation Retmhursahlt expwises shall includt lf9VO txpcnws all rtprodutuons, long dlstanct telephont, costs and last mad II11 T ING Billnig for all servltts and rumhunahli, expensi s will bt on a monthly basis with payment due within thirty (10) days of hitting A(,Rl f NII.NT We propose that duphtate signed copies of this proposal serves as an agreement for these services Proposed by Boone Powell, Pnncipal Date ':g(a' Accepted by Signature Title Date Exhibit A REQUEST FOR PROPOSAL CITY OF DENTON CIVIC CENTER PARK YOUR FIRM IS INVITED TO SUBMIT A PROPOSAL TO PROVIDE PROFESSIONAL AND TECHNICAL SERVICES NECESSARY FOR THE PREPARATION OF A MASTER PLAN DEVELOPMENT FOR CIVIC CENTER PARK The basic service you should address in your proposal are for MASTER PLAN DEVELOPMENT as detailed below The Consultant will prepare a Master Plan dlustratuig all the critical elements such as pedestrian and vehicular pavin& plaza(s), hghtin& pond(s), water feature(s), bndge(s), landscape area and types, pedestrian amenities, public art, etc The scale of the plan will be adequate to clearly illustrate paving, seating areas, lighting and landscape plarttmg Sufficient sections and illustrative sketches shall be prepared to communicate Hilly the design intent The plan will be submitted in hard copy suitable for public presentation and digital form on 3 5" diskette in Autocad R13 DWG format The Consultant will meet with City staff and Vision Committee to determine the requirements and refine the design concepts of the project The Consultant will prepare written documentation of meetings) directives The Consultant will conduct a design workshop with City Staff and Vision Play Committee to review the drawings and preliminary cost estunate(s) The Consultant will prepare final Master Plan Development Drawings for a formal presentation to the Vision Committee and interest citizens The City Staff will provide all required base information of ewstmg conditions as directed by the Consultant The Consultant's information should be concise and may be supported by other exhibits that demonstrate the firm's qualifications Your proposal must list the following Your firm's experience with this type of project Credentials of the individuals from your firm who will be directly involved with the project, including information on their experience with type of project 17 Any Engineers or Sub -Consultants you plan to use to provide the services required and their experience on sundar projects 4 Tune frame required to perform the services for this project A description of the procedure in which the consultant will work with City Staff Information will be reviewed by an evaluation team cwnsistuig of selected City Staff The information will be evaluated on various criteria including, but not limited to, the following Consultant team composition - organizational adequacy 2 Procedure in which the consultant will work with City Staff Experience - both general and with sunilar projects Quality of past work Ability to complete the project on time and within budget The agreement between the selected Consultant and the City will be on approved City of Denton forms with special conditions being agreed to by both parties according to the RFP and other negotiated items In the event clarification or additional information is needed, contact Ricky D Petty, Park Planning Coordinator, 321 E McKinney, Denton, Texas 76201, (817)566-8505 M. RAID POWELL fA LARIL)N INC Archaectwe Planning una,caPe {rchiternre Intm", Dorm I1 I6 Eats Commerce Sae.+ bn Anna Teat 74205 210 226 1246 21, :b-6182iF1el Lutuary 22 1997 Mr Ed Hodney Dimcior of Park% and Rctreauon City of Denton Denton TX 76201 RE Master Planning Sersices for the O' Nell Ford Civic Complex located In Denton, Texas Dear Mr Hodney Exhibit B P ,a,F 6 SM Ltr, Earn &rkv CC$ AIA O'vka" FAIA IohoH Ma AIA 19c5 19821 Wales K Pima AIA Saev PmA FAIA Bob) wa )r AIA Chm urmn FAIA K~h Fowk, MLA &uce E See AIA Gov Caombt AIA Cvoln5 Paawn FAIA Awnta Rm A.F Inaev 69L AIA YwLoq Yang AIA Jam OF Gnv Ir ASLA M E Mnikv AIA Doha Chada ASM jm*" C Fear AIA Ford, Powell & Car -Ain (FPS) is phased to providL this proposal for developing a sic Improvement plan for ilk 0' Nell Ford Civic Comples It is our understanding that 16L preliminary programming elements will I Create a park character that will milect Denaw s hiaork character while setting standards for flu, future growth of Denton 2 IncorporaiL Lxlsltug facilities such as 11iL Women's Club Building, City Hall, Civic Center, Emily Fowler Library and tht, Civic Center Pool into the master plan l Propose improv%.ments for the City Hall courtyard 4 EvuluaiL and devt lop the undLruulm d open spaces along MLKusney Street 5 Propose a variety of outdoor plazas and open spaces that will, a Create small passive gathering spaces. b Provide large open spaces to accommodate up to 20AM peak park patrons for large events c Relate to existing facilities d Create spaces for small special events 6 Develop a pedestrian circulation system that; a Proposes a primary access point into park. b Provides Handicap accessibility to all ate features and amenities. 7 Develop a concept design for a pedesnanhervice vehicle Midge over existing drainage chanrkls 8 Evaluate and modify existing parking areas as it rLlales to future park requirements 9 Suggest site amcniliu such as, a site furnishings c g hLrA hcs, hike racks, trash urns h Wattr katurLs through the us- of i xiaiag drainage Lhannt is c OvLrhn)ks and tcrrui s through thv use of contouring the existing topography 19 Mr Ed Hulsey Dweetor of Pwb sad aecwatim lity of Destine T% 76201 2 d A children'a playground e Site lighting f we signagc g Dedication plaque and nagpodes Is Covered canopy 10 Impart, landscape uineepis that will, a Screen all parking areas from the park and adjacent streets h Provide minimal maintenance ♦GOPF OF SFRVICFS We propose that our SCOPE OF SERVICES be divided into phases consisting of Phase I -Analysts; Phase 2- Schematic Design Development, Phase 3- Design Development, and Phase 4- Final Design and Presentation Documentation In addition, we will coordinate with the City s consultants as required to moat the project's objectives as part of our Basic Scope of Services PHASE 1 ANAI YSIS Upon the City s notice to proceed a three (3) day trip to Denton will be scheduled The agenda will consist of a pre. &%ign meeting with the City Staff and the Vision Play Committee to review City supplied data such as the site development program aerial photographs, and required engineering information Also, ule mvestigauons will take place to allow us to become familiar with the overall characteristics of the ate and its ml iuonship to the wrrounding mtra aructure by, Meeting with appropriate governmental agencies regarding land use controls Investigating site limitations caused by easements and zoning costrols, Studying on and off site views Researching utility avaulahihty Studying ate topo, slopes and solar orientation Studying existing site hydrology and drainage patterns Performing an inventory of site vegetation Once the above research is completed, a meeting will be scheduled with the City to present dlwtrative plans summarizing the landscape, planning and environmental opportunities and constraints of the site PHASE Z SCHFMATIC DESIGN DEVELOPMENT Based on comment 4om the site analysis presentation. FPC will prepare to meet and conduct a design charette with the City to develop alternate design concepts, The alternate concepts will, Explore and assess advantages and disadvantages of different land use interactions Study (iedestrian access into the site Explore vehicular circulation and parking requirements Study arehitechual concepts Illustrative plans of Bath alternate Loacept will he prepared and presented to the City for their decision on the preferred design concept 0 Mr PA Hodwy Dweaff of Pwb ad Iteaeauoa City of Destine M 762at 3 PHASE 3 DESIGN DEVELOPMENT Using the City's preferred design ConoepL illustrative plans, sketches aril elevations WW be developed to describe, in more definitive terms, the character of the design concept by; Dcfimng vehicular Circulation, parltisg area and pavement mmataials, Defiotog major Pedeariao circulation, entry points and pavement MWAda6. Developing location of recreation, open space and other land use relationships. Proposing locations and type of water features Defining location of community familues. Establishing landscaping areas. Deter uniag light standard style Determnmg locations and styles of ate agaage Determining styles of street furniture The Design Development Phase (DD) meeting will be scheduled at the conciusioo of the DD Phan The presentation will include definitive plans, sketches and elevations of site elements, materials and preliminary cost estimates PHASE d FINAL DESIGN AND PRESENTATION DOCUMENTATION Upon the City s approval of the DD Phase of the preferred design concept, an updated cost estimate and loll design presentation drawings will be produced The presentation drawings will consist of final Illustrative plena, sketches sod elevations necessary to convey the master plan design Intent by, Finalizing vehicular circulation sod parking areas, Finalizing pedestrian circulation and major entry points into the pak. Establishing open space relauooshtps and natural resource relationships. Locating and defining water features Establishing relationships between community facilities sod other park land uses Defining and locate plant materials, lighting, signage, and street furniture A COMPUTERIZED DISC of the master plan will be prepared on a 33" diskette In Auroced R13 DWG format SUMMARY REPORT documenting the project design process will be prepared describing the analysis, evaluations. drawings and cost estimates. It will be to a I l"xl7" format complete with text and reduced xeroxa of drawings produced through the design process. Upon completion of the final presentation drawings and summary report, a formal presentation to the Vision play Committee and interested citizens will be scheduled DESIGN TEAM The FPC s design team will consist of, Boone Powell, FAIA, Principal in Charge Cullen Coltrane, ASLA. Project Managa/Landscape Architect John Dupuy, Landscape Planner ADDITIONAL SERVICES Work other than the Baetc Scope of Services described above of meetings other than described in the proposal 21 Mr Cd livilmy gnaw of Pwkr rd arawatioa City of Dome TX 76201 schedule will be cot adered additional services. Also, plan changes, addition or revisions die to programming changes by the City Of changes due to the public approval process will be coosidered additional services. Additional servicei will not he performed without prior written approval from the City Additional services will he at the following hourly rum Boone Powell $12496, Cullen Coltrane $60.65, and John Dupuy 113I116 EXCLUSIONS The City shall provide the following information or cervices as required for FPC's Ntformance of work under 11ai. Ba,u. Scoiid of ServiCtL a Topo and Boundary airvt,y in Aulocad v13 Gxmdt provKU by owner b Leg,il de icriptions of property c S01H nvegigations and civil i nginttring d Ea14109 utility hose information e Site environmental information required for planning process f Denton Strategic Plan g UTA gudcni planting plan exercise h Overhead aerial photographs at controlled scale MEETINGS Public meetings or presentations will be limited to six (6) meetings Additional meetings will be extra services as covert,d Llsewhere in this agreement a Pmkggn meeting and sitt, investigation b Analysis presentation c Charette d Design Concept Approval c Design Development Presentation f Final Presentation SCHEDULE Upon acceptance of this proposal and receiving City supplied information, we will begin work and complete the scope of services within an estimated time of four and a half (4 1/2) months PHASE 1 -ANALYSIS DELIVERABLE 4 weeks Client Review I week PHASE 2- SCHEMATIC DESIGN DELIVERABLE SS weeks Client Review I week PHASE 1-DESIGN DEVELOPMENT DELIVERABLE 'i weeks `i: Mr FJ Ikwwy IAreei.K of Pst, "J R<.xmw,C ( my of fl.nton TX 76201 S Clu.m Rt view I week PHASE 4-FINAL PRESENTATION DELIVERABLE 2s w"Ls I8 w«{s LOMPLNSATION CompLns,mun for skrvitL% sh ill ht a fixed i" of S42 70000 plus rtimhursdhlt, �xpsnst Estimat,d maximum f,, for ah phase of Basic Sugn of Sgrvicts will hi. PHASE I ANALYSIS S8,540.00 PHASE 2 SCHEMATIC DESIGN DEVELOPMENT $1708000 PHASE i DESIGN DEVELOPMENT S1067500 PHASE 4 FINAL DESIGN AND PRESENTATION DOCUMENTATION S6405,00 TOTAL COMPENSATIONS4 , 00(N) RFIMBURSABI E Rumhursahle expenses will not exceed S5550d10 without thi. Crays prior wrilttn authorization Reimhursahl, expenses shall mcludt, travt,l �xpt,ns" ill r( produuwns, long distance 10cphont, costs, and fast mad Ill[ I INC. Billing for all Wrn«w and n imhursdhiL expcnsts will ho on a monthly basis with paynk,nt due within thirty (10) Jivs of hitting AGRI FM6NT We propose that duphtate sigm.d copies of this proposal serves as an agreement for these services Proposed by Boone Powell, Pnocinal Date C� Accepted by Signature Tide Date 23 DATE MARCH 18, 1997 CITY COUN-M REPORT TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT PROPOSAL # 2022, PURCHASE ORDER #73345 FORD, POWELL AND CARSON INC RECOMMENDATION: We recommend purchase order #73345 to Ford, Powell and Carson Inc and the attached professional services agreement for master planning of the Civic Center Complex be approved in the amount of $48,250 00 Completion is scheduled for August 15, 1997 SUNEUARY: This purchase order and contract agreement are for the master planning services for the Civic Center Complex The plan will consider crrt�cal elements such as pedestrian and vehicular paving, plazas, lighting, pond(s), water feature(s), bndge(s), landscape area, pedestrian amenities, public art etc The scale of the plan will be adequate to clearly illustrate paving, seating areas, lighting, and landscape planting Sufficient sections and illustrative sketches shall be prepared to communicate fully the design intent Chapter 252 of the Texas Local Go-vernmentCode exempts professional services from the bid process PROGRAMS, DEPARTMENTS OR GROUPS AEEEOTEI) Parks Department, O'Neil Ford Civic Center Park FISCAL IMPACT. Funds for the project will come from Parks Department funds Account Number 458-032-PARK-9728-9105 $ 8,250 00 458-032-PARK-9728-9151 %40,000 00 $48,250 00 Attachments Purchase Order # 73345 - Ford Powell and Carson, Inc Approved Name Tom iry Shaw, Title Purchasing Agent 842 AGENDA 24 Respectfully submitted at DuBo Execu rve D ector of Finance 2 x x m x a rn W d F Q U z — C7 r Q O W J m X X d a O m N 2 Q Ln zE+ O O 4 N W H LL M Z= O o z a z r O Z O U X m U Q � H W r x m M Ha 04H m ao w Nn a W W O i n� zaHz ul M O 94 N W U a M q Qg00 � X X y O 1 N H Woa �� E F-loo o14 6' z Z ,q E OCCN N 0Nr W ZNao " m 0 tw-O o LL.m Oo3 m LL ��0 r �NO ul On, M 00 z cOn o = ao z P+ U H u) p H o • W N z w CD > o a r cc w H r 4 N H 4 0 U W a o U o a a v m z W O ° Ic x 2 U Q a 0 a C W W O z W xarn 3 E 3 0 '^ Y O v1 O O O Q L>A a< H a ul _ma W z VI 4 W a Q oa x ❑ O z O a M z o w eN0 O a' Op v O y ` C u O G Z N W N W Ri 2 0 0 00 0 0 00 0 0 00 in o Lf) to N O N N OD O D) W R O O O O 0 o a a FC RC 1-I 1-i E E 00 E H W .� 0 z z a a 8 r 00 ( 00 co e m 0 i N O _ N O 3y ^'L •4 Q N W E W W z U z z z z z I3 O O cW w U w a z z W a U' W i La E VJ R W C c 0) 0) x \ W \ W co O y a a N M @ z a z a r r 0) 0) b 0 0 U U o a 0 a '¢ qk N W qp N W x x r-iH H a s W •z W a z a x HrnW E01W as t A U a U � U 70 1-1 s� U U M m ';i•. OH> D+ 1-+ OH> 0 0 a cz H H O H H z U U zUU mao W W m ut > > C d V} N 1? t? ° O O 0 0 O O to o N O OJ O d' P€i N O O - N O O 00 F