HomeMy WebLinkAbout1997-094ORDINANCE NO '7 f -a9At
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTLONI That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER N2 VENDOR AMOUNT
2001 2,2A,2B G & G TRACTOR $30,125 45
SECTION IT That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTIDNIII That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this ! ?" day of Q4VLc ,j , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY - 1�)a
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BYI/4'-c �—
SUPPLY ORD
J5 MILLER, MAYOR
2
DATE APRIL 1, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2001- TRACTOR, LOADER BOXBLADE, MOWER, ITEM 2,2A,211
RECOMMENDATION We recommend Item 2,4 wheel drive tractor, Item 2A, 72" mower and Item 2B,
Loader be awarded to the lowest responsible bidder, G & G Tractor, in the total amount of $30,125 45
Item 1 & I were awarded by Council March 18, 1997
SUMMARY. The tractor, mower and loader combination are Motor Pool replacements approved during
the 1996/97 budget process The equipment will be assigned to the Drainage Division This new 4 wheel
drive tractor will replace a 1975 model tractor that will be sold at auction The addition of a mower and loader
make the unit more applicable to the work assignment of the Drainage Division
PROGRAMS, DEPARTMENTS OR GRQUPS AFFECTED. Motor Pool Operations and Drainage
Division
FISCAL IMPACT. This unit will be funded from Motor Pool replacement funds and 1996/97 budget funds
Account# 720-025-0584-9104
100-026-0810-9104
Attachment Tabulation Sheet
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
856 AGENDA
$26,830 45
$ 3,29500
$30,125 45
Respectfully submitted
Kat iB e
Executive erector of Finance
BID # - 2001 -- -
BID NAME TRACTOR, LOADER, BOXBLADE,
OPEN
i
iIA
2
2A
28
DATE
I
1
1
1
MOWER
FEBRUARY 25M 1997
DESCRIPTION _
TRACTOR, LOADER
BOX BLADE
T RACTOR FOUR WHEEL DRIVE
MOWER 72"
LOADER QUICK ATTACH/DETACH
ZIMMERER
KUBOTA
VENDOR _
NO BID
CLEMONS
TRACTOR
_ VENDOR _
NO BID
_ _ NO BID
NO BID
NO BID _
NO BID
RDO G & G
FQPT TRACTOR
VENDOR VENDOR
NO BID _ $24,649 30
NO BID $1,436 45
NO BID $25,381 60
NO BID _ $1,350 85
NO BID $3,393 00
VENDOR
_
_
$1,764 00
NO BID
_
$2,246 00
NO BID
4