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Home My WebLink About1997-096ORDINANCE NO AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBE Na VENDOR AMOUNT 2017 1 TECHLINE $ 10,310 00 2017 2 PREFERRED SALES $ 10,024 00 2017 3 PREFERRED SALES $ 12,618 00 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V_ That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this / k� day of J MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY 9'94� - -&L APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY L.aL 1--, , SUPPLY ORD , 1997 DATE APRIL 1, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT BID # 2017 - DISTRIBUTION TRANSFORMERS RECOMMENDATION. We recommend this bid be awarded to the low evaluated bidder for each item as follows Item 1 - 2 EA - 300KVA 120/208 Techlme $ 5,155 00 each Item 2 - I EA - 1000KVA 277/480 Preferred Sales $10,024 00 each Item 3 - 1 EA - 1500KVA 277/480 Preferred Sales $12,618 00 each for a total expenditure of $32,952 00 SUMMARY: This bid is for the purchase of distribution transformers for use at various new commercial construction sites and as a replacement at Strickland Middle School These transformer proposals are evaluated using load loss figures to show the most energy efficient unit, calculated along with purchase price to arrive at the lowest cost of purchase and operation Bids were received from seven vendors in response to twenty-one bid packages mailed PROGRAMS,DF.PARTMENT&OR GROUPSAFFECTED. Electric Distribution Department, Electric Utilities, Electric customers of the City of Denton FISCAL IMPACT, Budgeted funds for 1997 Distribution transformer purchases Account # 610-103- 1031-3680-9222 Attachments Tabulation Sheet Transformer Evauluation, Don McLaughlin 03/10/97 Respectfully submitted Kath Boo S� Executive irector of Finance Prepared by Name Doman a Harp �� Title Senior Buyer ARproved Name Tom D Shaw, C P M Title Purchasing Agent 853 AGE - - -� -&- & -- -- - - � - ■ — � -f - - -- \ ; § -- ® §2q$2o( 7§2 §' } s -- --�--�- -g- s- --- 2 \- ■ - � --« -- --- _ � ! e - \ r- V ¢m � Za k Wa da , eiNeb.� a a W^dQU& W WJ'I m P094[ ;1" d�FAmm.e Description 999000/6 Bid Evaluation Bid Number 2017 �KbItliPAb#iP%m PdaNt4x®PeAa4Hq,a gflB�°aWX w e..e Sbsae.s Ehf'1km�,.4d A k^a`£mBP'R TRANX 3PH UG 300KVA 1201208 Quantity 2 Load Factor 038 Vendor NL WL Cost Delivery Evaluated Cost Techhne 505 2394 $5,155 11 98 $29 211 72 W ESCO 470 2348 $5 299 00 70 $29 260 80 Preferred 474 2298 $5 338 00 70 $29 267 64 Pnester 713 2044 $5 169 00 154 $29,883 57 KBS Electrical 713 2044 $5 270 00 154 $30,224 95 Temple 188 1903 $6,870 00 70 $30 812 22 San Angelo 623 2400 $5 718 00 56 $32 116 46 Description 99900024 Quantity TRANXS 1 3PH UG IOOOKVA 2771480 Load Factor 038 Vendor NL WL Cost Delivery Evaluated Cost Preferred 1001 6931 $10,02400 70 $64,16611 WESCO 1105 6756 $10,13400 70 $6485036 Techline 1338 6975 $9 483 68 98 $65,287 02 Pnester 1241 6700 $11,025 00 154 $68 817 78 KBS Electrical 1241 6700 $11,220 00 154 $69 476 88 Temple 423 5609 $14,308 00 70 $69 644 47 San Angelo 1800 10000 $10,500 00 70 $82 149 20 Monday, March 10, 1997 Page 1 of 2 5 Description 99900025 TRANXS 3PH UG ]500KVA 277/480 Quantity 1 Load Factor 038 Vendor NL WL Cost Delivery Evaluated Cost Preferred 1441 9161 $12 618 00 70 W ESCO 1885 8554 Techline 1865 9003 Temple 554 8643 Priester 2046 9698 KBS Electrical 2046 9698 San Angelo 1900 15800 $12,639 00 70 $13 344 90 112 $17 663 00 70 $14 094 00 98 $14 370 00 98 $15,750 00 70 $83 660 44 $85 508 97 $89 316 52 $91 681 99 $95 390 41 $96 323 29 $119 091 13 Monday, March 10,1997 Page 2 of 2 6 Sheetl Total Cost Evaluation I Bid 2017 Stock # WL Cost D, Howard 99900016 TRANX 3PH UG 300KVA 120/208 2 Tech Line Industries 505 2394 5,15598 $10 31 C 99900024 TRANXS 3PH UG 1000KVA 277/480 1 Preferred Pauwels 1001 6931 10,024 70 $10 024 99900025 TRANXS 3PH UG 1500KVA 277/480 1' Preferred ' Pauwels ` 1441 9161 12,618 70 $12 618 Total Cost $32,952 7