HomeMy WebLinkAbout1997-097ORDINANCE NO 7-1 7097
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SF_.CTION i That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER MBE.R Na VENDOR AMOUNT
2019 1,2 WITCH EQUIPMENT $66,498 73
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
1
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this / _ day of CST 1997
JA MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY <�%G
SUPPLY ORD
DATE APRIL 1, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2019 - TRAILER MOUNTED BORING MACHINE
RECOMMENDATION* We recommend this bid be awarded to the low bidder meeting specification,
Witch Equipment, in the total amount of $66,498 73
SUMMARY- This bid is for the purchase of a self contained, trailer mounted, horizontal
directional, fluid assisted boring machine
This unit will replace a 1991 Jet/frac boring machine (EMIS #9122) which is being traded in as part
of the bid The boring machine is used in trenchless installations of underground electric lines in
conduit, operated from a surface launch position that eliminates the need for a pit, and disruption of
public and private property
The lower bid of Vermeer did not meet the specification requirements of 182 rpm spindle speed, and
pullback of 8000 lb The Vermeer unit offered 120 rpm and 7000 lb respectively
Two bid proposals were received in response to four bid packages mailed to vendors
PROGRAMS$ DEPARTMENTS OR GROUPS AFFECTED, Motor Pool, Electric Distribution,
and Electric customers of the City of Denton
FISCAL. IMPACT. Funds are available from Motor Pool, Account No 720-025-0584-9104
Attachments Tabulation Sheet
Memorandum from Jack Jarvis dated March 17, 1997
Respectfully submitted
�oSf
Kath e
Executwe erector of Finance
Prepared by `_ \
Name Denise Harpool
Title Senior Buyer
Arwroved
Name Tom Shaw, C P M
Title Purchasing Agent
854 AGE
[BID
#
2019
BID
NAME
TRAILER MTD BORING MACHINE
Witch
Vermeer
Vermeer
Equipment
Equipment
Equipment
OPEN
DATE
MARCH 11, 1997
(Alternate)
#
QUANTITY
_ VENDOR
VENDOR
VENDOR
_ DESCRIPTION __
1
1
TRAILER MTD BORING MACHINE
$91,613 00
$96,996 00
$68,771 76
MANUFACTURE
Ditch Witch
Vermeer
Vermeer
MODEL
JT920-MP11
D16X20
D7X11A
I
DELIVERY A R O
60 Days
60 Days
10-30 Days
1
LESS TRADE IN FOR 1991 DITCH
2
$25,014 27
$13,000 00
$10,000 00
WITCH JETITRAC
I
NET AFTER TRADE
$66,498 73
$82,996 00
$68,771 76
I
I
I
I
I
4
CITY of DENTON, TEXAS
97 , `,E 17 FI, : 16
MUNICIPAL BUILDING / 215 E MCKINNEY / DENTON, TEXAS 76201
MEMORANDUM
TO: Tom Shaw
FROM: Jack Jarvis
DATE. March 17, 1997
SUBJECT: Bid Number 2019 (Boring Machine)
Tom, my recommendation is Witch Equipment They are the low bid meeting
specifications at a cost of $91,513 00 Less a trade in of old unit for $25,014 27, makes the total
balance of purchase price $66,498" for this unit This unit is funded from accumulated Motor
Pool funds, budget approved for 1997, replacing a worn out 1991 MCH, EMIS Id #9122
If you have any questions please call,
5
8171566-8200 D/FW METRO 434-2529
uTI'D
4 1997
CITEGA DEPT N