HomeMy WebLinkAbout1997-109ORDINANCE NO q 7' / 69
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
N iT MBRR NO VENDOR AMOUNT
2026 ALL DOUGLAS DISTRIBUTING EXHIBIT A
SECTION-H That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this 16-t� day of _ , 1997
JA MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
SUPPLY ORD
[BID # 2026 "EXHIBIT A"
BID NAME Oils and Lubricants DOUGLASS
DISTR
OPEN DATE March 25,1997
ti
QTY
_ DESCRH'TION _
VENDOR
$122 10
lALJ
10 dr
Antiwear Hydraulic Oil (55 gal drum)
i
111
3000 gal
Antiwear Hydraulic Oil (bulk)
$1 85
2
3A
25 dr
3500 gal
Dextron II ATF (55 gal drums)
$161 15
_ $2 52
Fleet Motor Oil 15W-40 (bulk)
3B
20 cs
Fleet Motor Oil 15W-40 (quarts)
$11 52 CE
$164 00
$100 80
2 DAYS
4
I
5
10 dr
6 dr
90W Gear Lube (55 gal drum)
Chassis Grease (120 lb drum)
Delivery
L _I
3
DATE APRIL 15, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2026 - OILS & LUBRICANTS
RECOMMENDATION. Council approve award of Bid #2026, Oils & Lubricants, to the low
bidder meeting specifications, Douglass Distributing for an estimated annual expense of $22,000
SUMMARY. Bids were received for the purchase of oils and lubricants for Fleet Services to use
during their routine maintenance on this city's fleet Purchases will be made on an as -needed basis
The bid is for a one year period with built-in renewal options
The city mailed thirteen invitations to bid and received four responses
1 :: u 1 u O 1 1111110141 1 . ..
FISCAL. IMPACT: Purchases will be paid from the budgeted garage inventory account number
730-025-0583-8702
Attachments Tabulation sheet
Prepared by
Name M ame Harden
Title Buyer
proved
Name Tom D Shaw, C P M
Title Purchasing Agent
859 AGENDA
Respectfully submitted
BKathy uB e
Executive Director of Finance
4
FBIC n
BID NAME
OPEN DATE
u F Q_TY_-_-
IA10 dr
1B � _ 3000 gal
2 25 dr
3A 3500 gal
3B 20 cs
4-1— 10dr
5 6 dr
2026
Oils and Lubricants
March 25, 1997
DESCRIPTION
-
vear Hydraulic Oil (55 gal dr
year Hydrauhc Oil (bulk) _
-on 1I ATF (55 gal drums)
Motor Oil 15W-40 (bulk)
Motor Oil 15W-40 (quarts)
Gear Lube (55 gal drum)
BUCKLEY DOUGLASS SPECIALTY SOUTHWEST
OIL CO DISTR OIL CO INTL TRKS
INC
`VENDOR -- VENDOR VENDOR VENDOR
$11518$12210 - $13875 _ $161 Il
$192 $l85 $201 _ _ $2871
$9553 $16115 115820 120417
$2 85 $2 52 $2 71 $3 52 1
514 04 CS $11 52 CS _ $10 68 CS $14 88 CS i
$220 00 $164 00 ' _ _$188 24 120706,
$90 00 _ $100 80 _ $79 00 _ __ $113 63
2 DAYS 2 DAYS WEEKLY 3 DAYS
5