HomeMy WebLinkAbout1997-122ORDINANCE NO q9 - IRA
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER -NO_ VENDOR AMOUNT
2025 ALL STICKER STATION EXHIBIT A
SF_ T�1I That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
S T� That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this day of _ �% - 1997
J K ILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
SUPPLY ORD
EXHIBIT A
RID # 2025
BID NAME Automotive Preventive Maintenance
OPEN DATE
March 25, 1997
# QTY
� DESCROTION
�lA ea svc
PassengerCars
1B
ea sve
1/2 & 3/4 Ton Pickups _
1C
ea svc
Vans
STICKER
STATION
VENDOR
$35 00
$35 00
$35 00
3
DATE MAY 6, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID #2025 -- PREVENTIVE AUTOMOTIVE MAINTENANCE
RECOMMENDATION: We recommend this bid be awarded to the single respondent, Sticker
Station, as listed
1 Passenger Cars $35 00 each
2 1/2-3/4 Ton Pickups $35 00 each
3 Vans $35 00 each
The estimated annual expenditure is $22,000 00
SUMMARY: This bid is for the preventive maintenance program for the three categories of
vehicles listed Service includes lubrication, oil and filter change, top off all fluids, check battery,
and replace air and fuel filters Each vehicle is scheduled for this service every 90 days Vehicles
not listed on this contract are serviced at the City of Denton Fleet Services facility
Bid requests were mailed to fourteen (14) qualified local vendors Sticker Station has performed this
service for the past year
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED- Fleet Services Division and
operators of these three classes of vehicles
FISCAL IMPACT: Service charges will be paid from Fleet Services Sublet Service Account and
re -charged to the effected division vehicle maintenance account
Respectfully submitted
Kath se
Executive Director of Finance
roved _
Izz
Name Tom D Shaw, C P M
Title Purchasing Agent
863 AGENDA