HomeMy WebLinkAbout1997-123ORDINANCE NO 91-123
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NLMBFR -NO_ VENDOR AMOUNT
2030 ALL WESCO $ 37,928 00
SF.CTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
01
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this _� day of
J ILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY )M+114VW—
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
SUPAY ORD
1997
DATE MAY 6, 1997
WiTSWIlWNWIF-Iffull.711
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID #2030 -- 2500 KVA TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the lowest evaluated bidder,
Wesco, in the total amount of $37,928 00
SUMMARY. This bid is for the purchase of two 2500 KVA transformers One will be sold to the
University of North Texas and the other will be for maintenance stock The bids were evaluated
using the load loss factor to determine the lease expensive transformer to use over its expected life
Notices to bid were marled to twenty-one vendors Bid proposals were received from nine
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED, Electric Distribution, Electric
Utilities Department, electric customers of the City of Denton
FISCAL IMPACT: Budgeted funds for transformer purchases, account number 610-103-1031-
3680-9222
Attachments Tabulation Sheet
Memorandum/Evaluation from Don McLaughlin, Electric Engineering Department
Respectfully submitted
�U �S.�
4KaUse
Executive Director of Finance
Prepared by
Name Denise Harpool
Title Senior Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
864 AGENDA
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The 2500 KVA 277/480 volt padmounted transformers are for the following
• Replace transformer sold to UNT
Increase the operation and maintenance level to two
Total Cost
The total cost of the bid is $37,928
Sincerely,
Donald L McLa ghlm �
Attachments
I Exhibit I, Loss / Cost Evaluation
Quantity 2 Load Factor 038
Vendor/Mfg
NL
WL
Cost
Dehvery
Evaluated Cost
WESCO / ABB
2728
14356
$1896400
77
$132,28141
Techllne / Howard
2471
17124
$17 680 00
112
$134 564 10
Preferred Sales / Pauwels
2199
15982
$20,212 00
84
$137,240 20
Temple
/
GE
Priester Supply
/
Cooper
KBS
/
Cooper
General Electric
/
Pioneer
Van Tran
/
Van Tran
2175 15920
3336 14481
3336 14481
2900 21100
3740 17100
SESCO / SESCO 3000 19500
$20 805 00 119
$20 470 00 126
$20 892 00 126
$16,95000 84
$23,97000 77
$26 500 00 98
$138,848 27
$142,833 31
$144,259 67
$148,259 78
$166 321 62
$176 306 12
Wednesday, Apnl 16,1997 6 Page I of I